RFQ PR15889444 ICITAP Training - Tangerang Banten
Closed Solicitation Posted
- Solicitation number
- PR15889444
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Tangerang- Banten Banten Indonesia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through its American Embassy in Jakarta, is issuing Request for Quotation PR15889444 to procure hotel accommodation and comprehensive meeting facilities to support a CVE Interview Fundamental Training 3 and 4 activity. The solicitation requires a minimum five-star hotel chain company with established operations in Indonesia to provide meeting space, catering, guest accommodations, and related services. Key contract requirements include one 40-person capacity meeting room with round-table configuration and full audio-visual capabilities, a private VIP interview room for six persons, catering for 10 days featuring four full-day and two half-day packages with coffee breaks and meals, and guest accommodations comprising 24 twin-shared rooms and 24 single occupancy rooms with daily breakfast and amenities. The Government will award the contract on a firm fixed-price basis in Indonesian Rupiah (IDR) to the lowest priced, acceptable, responsible offeror, with payment terms of net 30 days upon receipt of services and invoices. The quotation due date is March 25, 2026, at 10:00 AM local time, with inquiries directed to Ardi Putro at Putroa@state.gov or 62-21-3435-9000.
This solicitation carries no set-aside designation and does not identify any incumbent contractors or current service providers. The period of performance spans from April 19 through May 2, 2026, with the place of performance located in Bintaro, South Tangerang, Indonesia. The contract requires accommodations for approximately 48 guest rooms across multiple nights (12 rooms for 6 nights plus 12 rooms for 6 nights in twin configuration, and 12 rooms for 5 nights plus 12 rooms for 5 nights in single occupancy), with meeting activities scheduled for April 20-24 and April 27-May 2. Quoters must maintain active SAM registration if their quotation exceeds $30,000 USD. The Government reserves the right to reject unreasonably low or high proposals and to evaluate options, ensuring quality service delivery for this official training activity.
Notice text
CVE – Interview Fundamental Training 3 and 4
Activity Dates: 19-25 April 2026; 26 April- 2 May 2026
1. PURPOSE
This Statement of Work (SOW) outlines the requirements for hotel accommodation, meeting facilities, and related services in support of an official training activity scheduled for 20–24 April 2026 and 27 April – 2 May 2026.
The selected Contractor (Hotel) shall provide meeting space, catering services, VIP interview room, and guest accommodation in accordance with the specifications described herein.
2. PERIOD OF PERFORMANCE
19 April – 2 May 2026
3. LOCATION
Bintaro, South Tangerang
4. SCOPE OF WORK
A. MAIN MEETING ROOM REQUIREMENTS
• One (1) meeting room with capacity for forty (40) participants on 20–24 April 2026 and 27 April – 1 May 2026
• Round table configuration (approximately six persons per table; approx. seven tables total)
• Registration table outside meeting room (if space permits)
• Climate control and adequate lighting
• Daily room cleaning and reset
Audio-Visual Requirements:
• LCD projector and screen
• Sound system with minimum two (2) wireless microphones
• Minimum two (2) flipcharts with markers
• Reliable high-speed internet access
• Extension cords and power strips as needed
B. MEETING PACKAGE REQUIREMENTS
Full-Day Meeting Package (40 Participants)
• Dates: 20–23 April 2026
• Service Hours: Approximately 08:00–17:00
• Includes: Morning coffee break, Lunch, Afternoon coffee break, Continuous mineral water service
Half-Day Meeting Package (40 Participants)
• Date: 24 April 2026
• Service Hours: Approximately 08:00–13:00
• Includes: One coffee break, Lunch, Continuous mineral water service
Full-Day Meeting Package (40 Participants)
• Dates: 27–30 April 2026
• Service Hours: Approximately 08:00–17:00
• Includes: Morning coffee break, Lunch, Afternoon coffee break, Continuous mineral water service
Half-Day Meeting Package (40 Participants)
• Date: 1 May 2026
• Service Hours: Approximately 08:00–13:00
• Includes: One coffee break, Lunch, Continuous mineral water service
C. VIP HOLDING / INTERVIEW ROOM
• One (1) private function room suitable for confidential interviews
• Capacity for up to six (6) persons
• Lounge seating or small round-table configuration
• Secure and quiet environment with internet access
• Usage Dates: 20–23 April 2026; 27–30 April 2026
D. ACCOMMODATION REQUIREMENTS
Twin-Shared Guest Rooms
• Quantity: Twelve (12) rooms
• Occupancy: Two (2) persons per room
• Check-in: 19 April 2026
• Check-out: 25 April 2026
• Total: Six (6) nights
Single Occupancy Guest Rooms
• Quantity: Twelve (12) rooms
• Occupancy: One (1) person per room
• Check-in: 19 April 2026
• Check-out: 24 April 2026
• Total: Five (5) nights
Twin-Shared Guest Rooms
• Quantity: Twelve (12) rooms
• Occupancy: Two (2) persons per room
• Check-in: 26 April 2026
• Check-out: 2 May 2026
• Total: Six (6) nights
Single Occupancy Guest Rooms
• Quantity: Twelve (12) rooms
• Occupancy: One (1) person per room
• Check-in: 26 April 2026
• Check-out: 1 May 2026
• Total: Five (5) nights
All guest rooms shall include daily breakfast, high-speed internet, standard amenities, and daily housekeeping.
E. ADDITIONAL SERVICES (If applicable)
• Business center, print, copy, scan services (billed at actual cost)
5. CONTRACTOR RESPONSIBILITIES
• Assign a dedicated event coordinator as single point of contact
• Provide written confirmation of room block and meeting space availability
• Provide detailed cost breakdown including applicable service charges and taxes
• Provide cancellation and attrition policy in writing
• Ensure discretion and confidentiality of official activities
Files
| File | Type | Posted |
|---|---|---|
| RFQ PR15889444 ICITAP Training - TANGERANG.docx | DOCX document |
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