RFQ Light digital production black and white & color copiers/duplicating machines to support both FLETC's business and training requirements.
Closed Solicitation Posted
- Solicitation number
- 70LGLY26QSSB00073
- Agency
-
Federal Law Enforcement Training Center
Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- Place of performance
- Brunswick, Georgia 31524, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Law Enforcement Training Centers (FLETC), a component of the Department of Homeland Security, is soliciting quotes for leased light digital production black and white and color copiers with full-service support, with proposals due September 14, 2026. The solicitation is designated as a Women-Owned Small Business (WOSB) set-aside.
Place of performance is FLETC's Glynco, Georgia facility (Building 680 – Print Center, 1131 Chapel Crossing Road), with services extending to three additional Training Delivery Points at Artesia, New Mexico; Charleston, South Carolina; and Cheltenham, Maryland. The contractor must furnish all labor, equipment, materials, and transportation for delivery, installation, configuration, operator training, preventive maintenance, repair services, consumables excluding copying paper, and end-of-term removal on a firm-fixed-price monthly rate basis.
Equipment requirements include two black and white production copiers with 300 impressions per minute (IPM) minimum duplex capability, one black and white copier with duplicator at 135 IPM minimum with 3-hole and 44-hole coil-punching, three color copiers with duplicators at minimum 100 IPM with integrated booklet-finishing, and one large-format wide printer/scanner with 36–42 inch media width and 600×1200 dpi color scanning. All black and white and color units must be manufactured by the same original equipment manufacturer; the wide-format device may be sourced from an alternative manufacturer. All equipment must be Energy Star certified and Section 508 compliant, supporting MS Office, PDF, TIFF, JPEG, and PostScript formats.
The base period runs October 1, 2026 through September 30, 2027, with three one-year option periods. Phase-in delivery and installation must occur October 19–23, 2026. The contractor must maintain 95 percent monthly uptime and respond to service calls within four hours during business hours (7:00 a.m. to 4:30 p.m. EST, Monday–Friday), with same-day resolution or written notice to the Contracting Officer Representative. The NAICS code is 532420; no award value or incumbent is specified in the source.
Notice text
4 versions
Update #4 · Latest ·
Objective-The Mission and Readiness Support Directorate (MRSD), Student Services Division,(SSD), Publishing Services Branch (PUB) supports the Federal Law Enforcement Training Centers (FLETC's) mission by providing reliable, maintainable, accessible, and secure light digital production black and white & color copiers/duplicating machines to support both FLETC's business and training requirements for all Training Delivery Points (TDP) & its partner organizations. RFQ Response - FLETC is seeking quotes to furnish all labor, equipment, materials and transportation necessary to provide leased copiers systems and full-service support. This includes delivery, installation, configuration, operator training, preventive maintenance repair services, service calls, consumables including staples, (except copying paper) and end of term tear down/ removal. Attached is the Performance Work Statement (PWS). Submissions should include a quote with pricing provided for each CLIN, retailer authorization statement (if applicable), and proposed timeline of implementation. (The PWS requires a specific date for installation that must be met). Submission of a quote does not constitute a commitment on behalf of the Government. Pricing should include all requirements and should list any assumptions. No assumptions will be made on by the Governement regarding addtional costs.
RFQ Response Instructions -Only electronic submissions will be accepted. Electronic files larger than 10 MB shall be broken down into multiple files with no one file exceeding 10 MB. Each electronic submission shall include:
1. The RFQ title in the subject line
2. The maximum number of pages per submission shall be limited to Ten (10) pages excluding title page, table of contents, company information page and reference materials, if attached.
3. All content must be provided in Microsoft Word or PDF format.
4. The company information page shall include the following information:
- Company Name
- Socio-economic status
- DUNS number, UEI number, and CAGE code
- Point-of-Contact information for technical questions
- Point-of-Contact information for contractual questions
- Federal Contract(s) available for use (NASA SEWP, GSA, ETC...)
Selection Criteria - The criteria for Selection is based on Price. No other criteria will be considered. Quotes that fail to provide full pricing for each CLIN or a proposed timeline that fits FLETC's hard stop date, may not be considered for award. The Government has no obligation to answer questions past September 7, 2026, consider quotes recieved after September 14, 2026, verify incomplete quotes, or verify quoted information or specifications. Quote may be submitted at any time prior to the closing date and time. The Government may consider mulitple quotes recived from an offerer; however, for purpose of evaluation, the Governement will consider only the quote most recently recieved prior to the solicitation closing date and time.
Questions and responses on this RFQ must be sent via email to the following:
Jimmy Dolloff, Contracting Officer – jimmy.dolloff@fletc.dhs.gov
De'Shawn A Brown, Printing Services specialist (SME)- deshawn.a.brown@fletc.dhs.gov
Questions must be submitted by 12:00 PM EDT, September 7, 2026. Include the RFQ title in the subject line of your email
when submitting questions.
Responses to this RFQ must be sent via email to the email address above no later than 12:00PM EDT, September 14, 2026.
Q&A responses and PWS will show revision numbers and only the current version will be posted. RFQ response dated extended to allow for clarification of requirement.
Update #3 ·
Objective-The Mission and Readiness Support Directorate (MRSD), Student Services Division,(SSD), Publishing Services Branch (PUB) supports the Federal Law Enforcement Training Centers (FLETC's) mission by providing reliable, maintainable, accessible, and secure light digital production black and white & color copiers/duplicating machines to support both FLETC's business and training requirements for all Training Delivery Points (TDP) & its partner organizations. RFQ Response - FLETC is seeking quotes to furnish all labor, equipment, materials and transportation necessary to provide leased copiers systems and full-service support. This includes delivery, installation, configuration, operator training, preventive maintenance repair services, service calls, consumables including staples, (except copying paper) and end of term tear down/ removal. Attached is the Performance Work Statement (PWS). Submissions should include a quote with pricing provided for each CLIN, retailer authorization statement (if applicable), and proposed timeline of implementation. (The PWS requires a specific date for installation that must be met). Submission of a quote does not constitute a commitment on behalf of the Government. Pricing should include all requirements and should list any assumptions. No assumptions will be made on by the Governement regarding addtional costs.
RFQ Response Instructions -Only electronic submissions will be accepted. Electronic files larger than 10 MB shall be broken down into multiple files with no one file exceeding 10 MB. Each electronic submission shall include:
1. The RFQ title in the subject line
2. The maximum number of pages per submission shall be limited to Ten (10) pages excluding title page, table of contents, company information page and reference materials, if attached.
3. All content must be provided in Microsoft Word or PDF format.
4. The company information page shall include the following information:
- Company Name
- Socio-economic status
- DUNS number, UEI number, and CAGE code
- Point-of-Contact information for technical questions
- Point-of-Contact information for contractual questions
- Federal Contract(s) available for use (NASA SEWP, GSA, ETC...)
Selection Criteria - The criteria for Selection is based on Price. No other criteria will be considered. Quotes that fail to provide full pricing for each CLIN or a proposed timeline that fits FLETC's hard stop date, may not be considered for award. The Government has no obligation to answer questions past September 7, 2026, consider quotes recieved after September 8, 2026, verify incomplete quotes, or verify quoted information or specifications. Quote may be submitted at any time prior to the closing date and time. The Government may consider mulitple quotes recived from an offerer; however, for purpose of evaluation, the Governement will consider only the quote most recently recieved prior to the solicitation closing date and time.
Questions and responses on this RFQ must be sent via email to the following:
Jimmy Dolloff, Contracting Officer – jimmy.dolloff@fletc.dhs.gov
De'Shawn A Brown, Printing Services specialist (SME)- deshawn.a.brown@fletc.dhs.gov
Questions must be submitted by 12:00 PM EDT, September 7, 2026. Include the RFQ title in the subject line of your email
when submitting questions.
Responses to this RFQ must be sent via email to the email address above no later than 12:00PM EDT, September 8, 2026.
Update #2 ·
Objective-The Mission and Readiness Support Directorate (MRSD), Student Services Division,(SSD), Publishing Services Branch (PUB) supports the Federal Law Enforcement Training Centers (FLETC's) mission by providing reliable, maintainable, accessible, and secure light digital production black and white & color copiers/duplicating machines to support both FLETC's business and training requirements for all Training Delivery Points (TDP) & its partner organizations. RFQ Response - FLETC is seeking quotes on furnish all labor, equipment, materials and transportation necessary to provide leased copiers systems and full-service support. This includes delivery, installation, configuration, operator training, preventive maintenance repair services, service calls, consumables including staples, (except copying paper) and end of term tear down/ removal. Attached is the Performance Work Statement (PWS). Submissions should include a quote with pricing proviede for each CLIN, retailer authorization statement (if applicable), and proposed timeline of implementation. (The PWS requires a specific date for installation that must be met). Submission of a quote does not constitute a commitment on behalf of the Government. Pricing should include all requirements and should list any assumptions. No assumptions will be made on by the Governement regarding addtional costs.
RFQ Response Instructions -Only electronic submissions will be accepted. Electronic files larger than 10 MB shall be broken down into multiple files with no one file exceeding 10 MB. Each electronic submission shall include:
1. The RFQ title in the subject line
2. The maximum number of pages per submission shall be limited to Ten (10) pages excluding title page, table of
contents, company information page and reference materials, if attached.
3. All content must be provided in Microsoft Word or PDF format.
4. The company information page shall include the following information:
- Company Name
- Socio-economic status
- DUNS number, UEI number, and CAGE code
- Point-of-Contact information for technical questions
- Point-of-Contact information for contractual questions
- Federal Contract(s) available for use (NASA SEWP, GSA, ETC...)
Selection Criteria - The criteria for Selection is based on Price. No other criteria will not be considered. Quotes that fail to provide full pricing for each CLIN or a proposed timeline that fits FLETC's hard stop date, may not be considered for award. The Government has no obligation to answer questions past September 7, 2026, consider quotes recieved after September 8, 2026, verify incomplete quotes, or to verify quoted information or specifications. Quote may be submitted at any time prior to the closing date and time. The Government may consider mulitple quotes recived from an offerer; however, for purposed of evaluation, the Governement will consider only the quote most recently recieved prior to the solicitation closing date and time.
Questions and responses on this RFQ must be sent via email to the following:
Jimmy Dolloff, Contracting Officer – jimmy.dolloff@fletc.dhs.gov
De'Shawn A Brown, Printing Services specialist (SME)- deshawn.a.brown@fletc.dhs.gov
Questions must be submitted by 12:00 PM EDT, September 7, 2026. Include the RFQ title in the subject line of your email
when submitting questions.
Responses to this RFQ must be sent via email to the email address above no later than 12:00PM EDT, September 8, 2026.
Update #1 ·
Objective-The Mission and Readiness Support Directorate (MRSD), Student Services Division,(SSD), Publishing Services Branch (PUB) supports the Federal Law Enforcement Training Centers (FLETC's) mission by providing reliable, maintainable, accessible, and secure light digital production black and white & color copiers/duplicating machines to support both FLETC's business and training requirements for all Training Delivery Points (TDP) & its partner organizations. RFQ Response - FLETC is seeking quotes on furnish all labor, equipment, materials and transportation necessary to provide leased copiers systems and full-service support. This includes delivery, installation, configuration, operator training, preventive maintenance repair services, service calls, consumables including staples, (except copying paper) and end of term tear down/ removal. Attached is the Performance Work Statement (PWS). Submissions should include a quote with pricing proviede for each CLIN, retailer authorization statement (if applicable), and proposed timeline of implementation. (The PWS requires a specific date for installation that must be met). Submission of a quote does not constitute a commitment on behalf of the Government. Pricing should include all requirements and should list any assumptions. No assumptions will be made on by the Governement regarding addtional costs.
RFI Response Instructions -Only electronic submissions will be accepted. Electronic files larger than 10 MB shall be broken down into multiple files with no one file exceeding 10 MB. Each electronic submission shall include:
1. The RFQ title in the subject line
2. The maximum number of pages per submission shall be limited to Ten (10) pages excluding title page, table of
contents, company information page and reference materials, if attached.
3. All content must be provided in Microsoft Word or PDF format.
4. The company information page shall include the following information:
- Company Name
- Socio-economic status
- DUNS number, UEI number, and CAGE code
- Point-of-Contact information for technical questions
- Point-of-Contact information for contractual questions
- Federal Contract(s) available for use (NASA SEWP, GSA, ETC...)
Selection Criteria - The criteria for Selection is based on Price. No other criteria will not be considered. Quotes that fail to provide full pricing for each CLIN or a proposed timeline that fits FLETC's hard stop date, may not be considered for award. The Government has no obligation to answer questions past September 7, 2026, consider quotes recieved after September 8, 2026, verify incomplete quotes, or to verify quoted information or specifications. Quote may be submitted at any time prior to the closing date and time. The Government may consider mulitple quotes recived from an offerer; however, for purposed of evaluation, the Governement will consider only the quote most recently recieved prior to the solicitation closing date and time.
Questions and responses on this RFQ must be sent via email to the following:
Jimmy Dolloff, Contracting Officer – jimmy.dolloff@fletc.dhs.gov
De'Shawn A Brown, Printing Services specialist (SME)- deshawn.a.brown@fletc.dhs.gov
Questions must be submitted by 12:00 PM EDT, September 7, 2026. Include the RFQ title in the subject line of your email
when submitting questions.
Responses to this RFQ must be sent via email to the email address above no later than 12:00PM EDT, September 8, 2026.
Files
| File | Type | Posted |
|---|---|---|
| 70LGLY26QSSB00073.pdf | ||
| Q- A response Draft 2.pdf | ||
| PWS_27PUB7007_Revision3.pdf | ||
| PWS- 27PUB7007 revision (2).pdf | ||
| Q- A response Draft 1.pdf | ||
| PWS- 27PUB7007 revision.pdf | ||
| PWS- 27PUB7007 revision.pdf | ||
| 70LGLY26QSSB00073.pdf | ||
| PWS- 27PUB7007.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| RFI - Light digital production black and white & color copiers/duplicating machines to support both FLETC's business and training requirements. | Pre-Solicitation |
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