RFQ FOR SUPPLY OF ORIGINAL HP TONER Cartridges
Closed Solicitation Posted
- Solicitation number
- PR15881816
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 322230 Stationery Product Manufacturing
- PSC
- 7510 Office Supplies
- Place of performance
- Pretoria Gauteng 0001 South Africa
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Pretoria is soliciting bids for the supply of original HP toner cartridges and imaging drums under solicitation number PR15881816. The Department of State's U.S. Embassy Pretoria requires only genuine HP cartridges, with no generic or compatible items acceptable. Key qualifications include mandatory registration in the System for Award Management (SAM) database prior to contract award per FAR provision 52.204-7, completion of the NDAA Certificate for Vendor Compliance addressing Section 889(a)(1)(B) requirements, and submission of company profiles in English for vendors without prior business relationships with the U.S. Embassy. Quotes will be reviewed for technical acceptability and must be submitted electronically in English. The submission deadline is 17:00 on April 3rd, 2026, with the solicitation posted on March 19, 2026.
This procurement involves no set-aside designations and specifies 15 line items totaling various quantities of HP LaserJet cartridges and imaging drums, with individual item quantities ranging from 3 to 15 units per line item. Specific models required include HP 212X, 213X, 89X, 37A, and 659X cartridges, along with HP 660A imaging drums in black, cyan, yellow, and magenta formats. The U.S. Embassy issues only fixed-price contracts with payment via electronic funds transfer 30 days after work completion and receipt of a proper invoice; no advance payments or deposits are authorized. The place of performance is Pretoria Central, Pretoria, South Africa, and the U.S. Embassy will not accept alternative contract terms or conditions outside of its standard parameters as a diplomatic mission.
Notice text
PR15881816: RFQ FOR SUPPLY OF ORIGIONAL HP TONER Cartridges
The U.S. Embassy in Pretoria invites interested and qualified service providers to submit their Bids for the supply of HP Printer Cartridges
NB: Only Original HP Cartridges will be accepted. No Generic Items will be acceptable.
No
Item Code
Description: As per attached document.
Please note the following BEFORE submitting your offer:
- Company profiles. Those have not done a business with U.S embassy before, Kindly submit company profiles and should be written in English.
- Quotes must be submitted electronically and in English and will be reviewed for technical acceptability.
- SAM. All Vendors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
- U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) - It is compulsory for the successful offeror to complete the attached “NDAA Certificate for Vendor Compliance” – Please complete page 1 and tick the applicable boxes on pages 2 and 4 and include it with your submission.
- Prior to being awarded the contract, the successful offeror will be required to provide proof of an active registration on www.Sam.gov. Please see the attached guidance.
- Your submission must indicate our reference number: PR15881816- EXPRESSION OF INTEREST FOR SUPPLY OF ORIGIONAL HP TONER Cartridges-TSHIFHIWA
- The closing date for submissions is 17h00 on April 3rd, 2026
- Submissions must be emailed to
- U.S Embassy payment terms: The U.S Embassy issues only fixed priced contracts and advance payments and deposits are not authorized. Payment will be made via EFT into the company’s bank account, 30 days AFTER the work has been completed AND a proper invoice has been received by our payments office, whichever is later.
- NB: Note that NO DEPOSIT payments will be authorized.
- As a Diplomatic Mission, we represent the U.S. Government and are unable to sign any contracts, credit applications and T’s & C’s.
- By submitting an offer, you agree to waive any terms that may be in contrast to the above.
Files
| File | Type | Posted |
|---|---|---|
| RFQ FOR SUPPLY OF ORIGIONAL HP TONER Cartridges (PR15881816).docx | DOCX document |
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