RFQ FOR SUPPLY OF ORIGIONAL HP TONER Cartridges (PR15881816).docx
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- Attached to
- RFQ FOR SUPPLY OF ORIGINAL HP TONER Cartridges
- Solicitation number
- PR15881816
- Issued by
-
Department of State US Embassy Pretoria
About this file
This is a Request for Quote (RFQ) for the supply of original HP toner cartridges issued by the U.S. Embassy in Pretoria, South Africa under solicitation number PR15881816. The solicitation specifies 15 line items totaling various quantities of HP LaserJet toner cartridges and imaging drums, including black, cyan, yellow, and magenta cartridges in standard and high-yield formats. Specific models required include HP 212X, 213X, 89X, 37A, 659X cartridges, and HP 660A imaging drums, with quantities ranging from 3 to 15 units per item. The RFQ explicitly requires only original HP cartridges; generic or compatible items are not acceptable.
Offerors must submit quotes electronically in English by 17:00 on April 3rd, 2026, with submissions directed to the U.S. Embassy and referencing PR15881816 in the subject line. All vendors must be registered in the System for Award Management (SAM) database prior to contract award per FAR provision 52.204-7. The successful offeror must complete and submit the NDAA Certificate for Vendor Compliance addressing Section 889(a)(1)(B) requirements. New vendors must provide company profiles in English. The U.S. Embassy uses fixed-price contracts only; payment will be made via electronic funds transfer 30 days after work completion and receipt of a proper invoice, with no advance payments or deposits authorized. As a diplomatic mission, the U.S. Embassy cannot sign alternative contracts or terms and conditions outside these parameters.
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Text version
U.S. American Embassy-Pretoria South Africa Website Advertisement
PR15881816: XPRESSION OF INTEREST FOR SUPPLY OF ORIGIONAL HP TONER Cartridges
The U.S. Embassy in Pretoria invites interested and qualified service providers to submit their Bids for the supply of HP Printer Cartridges
NB: Only Original HP Cartridges will be accepted. No Generic Items will be acceptable.
| No |
| Item Code |
| Description |
| Quantity |
| 1. |
| W2120X |
| HP 212X Black Original LaserJet Toner Cartridge ~13,000 pages |
| 4 |
| 2. |
| W2121X |
| HP 212X Cyan Original LaserJet Toner Cartridge ~10,000 pages |
| 4 |
| 3. |
| W2122X |
| HP 212X Yellow Original LaserJet Toner Cartridge ~10,000 pages |
| 4 |
| 4. |
| W2123X |
| HP 212X Magenta Original LaserJet Toner Cartridge ~10,000 pages |
| 4 |
| 5. |
| W2130X |
| HP 213X High Yield Black Original LaserJet Toner Cartridge |
| 12 |
| 6. |
| W2131X |
| HP 213X High Yield Cyan Original LaserJet Toner Cartridge |
| 12 |
| 7. |
| W2132X |
| HP 213X High Yield Yellow Original LaserJet Toner Cartridge |
| 12 |
| 8. |
| W2133X |
| HP 213X High Yield Magenta Original LaserJet Toner Cartridge |
| 12 |
| 9. |
| CF289X |
| HP 89X High Yield Black Original LaserJet Toner Cartridge~10,000 pages |
| 10 |
| 10. |
| CF237A |
| HP 37A Black Original LaserJet Toner Cartridge ~11,000 pgs |
| 3 |
| 11. |
| W2010X |
| HP 659X High Yield Black Original LaserJet Toner Cartridge |
| 15 |
| 12 |
| W2011X |
| HP 659X High Yield Cyan Original LaserJet Toner Cartridge |
| 15 |
| 13 |
| W2012X |
| HP 659X High Yield Yellow Original LaserJet Toner Cartridge |
| 15 |
| 14 |
| W2013X |
| HP 659X High Yield Magenta Original LaserJet Toner Cartridge |
| 15 |
| 15 |
| W2004A |
| HP 660A Original LaserJet Imaging Drum |
| 15 |
Please note the following BEFORE submitting your offer:
· Company profiles. Those have not done a business with U.S embassy before, Kindly submit company profiles and should be written in English.
· Quotes must be submitted electronically and in English and will be reviewed for technical acceptability.
· SAM. All Vendors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
· U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) - It is compulsory for the successful offeror to complete the attached “NDAA Certificate for Vendor Compliance” – Please complete page 1 and tick the applicable boxes on pages 2 and 4 and include it with your submission.
· Prior to being awarded the contract, the successful offeror will be required to provide proof of an active registration on www.Sam.gov. Please see the attached guidance.
· Your submission must indicate our reference number: PR15881816- EXPRESSION OF INTEREST FOR SUPPLY OF ORIGIONAL HP TONER Cartridges-TSHIFHIWA
· The closing date for submissions is 17h00 on April 3rd, 2026
· Submissions must be emailed to
· U.S Embassy payment terms: The U.S Embassy issues only fixed priced contracts and advance payments and deposits are not authorized. Payment will be made via EFT into the company’s bank account, 30 days AFTER the work has been completed AND a proper invoice has been received by our payments office, whichever is later.
· NB: Note that NO DEPOSIT payments will be authorized.
· As a Diplomatic Mission, we represent the U.S. Government and are unable to sign any contracts, credit applications and T’s & C’s.
· By submitting an offer, you agree to waive any terms that may be in contrast to the above.
SENSITIVE BUT UNCLASSIFIED
SENSITIVE BUT UNCLASSIFIED
SENSITIVE BUT UNCLASSIFIED
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