RFP#361279KMW - Neutron Detector Beam Loss Monitors v2

Fermi National Accelerator Laboratory (Fermilab) is seeking proposals for Neutron Detector Beam Loss Monitors through RFP #361279, with the goal of procuring two prototype detectors and potential follow-on production runs of either 14 or 28 units. The solicitation targets manufacturers of analytical laboratory instruments under NAICS code 334516, with proposals being evaluated on a best-value trade-off basis where non-cost factors are significantly more important than price. Technical requirements include developing photomultiplier/scintillator-based moderated slow neutron detection systems with specific performance parameters such as neutron energy spectrum measurement between 1-5 MeV and a measurable flux range of ~102 to 107 neutrons/cm2/sec. Proposals must be submitted by February 12, 2025, at 4:00 PM CST, with vendor questions due by January 31, 2025. The technical proposal must address technical merit, delivery requirements, management control plan, and past performance, while the business/price proposal must include firm fixed pricing valid for 60 days.

The contract is an unrestricted procurement with no specific small business set-aside, to be performed under Department of Energy prime contract #89243024CSC000002. The place of performance will be Batavia, Illinois, at the Fermilab facility. Contractors are expected to meet a 5-month delivery timeline for prototypes and a 6-month timeline for potential production units, with production pricing required to remain firm for one year after prototype delivery. While specific contract value is not explicitly stated, the solicitation indicates a potential for up to 30 total detector units across prototype and production phases. The contract will require comprehensive testing documentation, certificates of conformance, and adherence to strict technical specifications involving neutron detection capabilities, dimensional constraints, and performance metrics. Successful vendors must also comply with various representations and certifications, including export control requirements and subcontracting plan guidelines.