RF tube cavities (No Substitutes)
Closed Solicitation Posted
- Solicitation number
- BG473053
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334220 Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Brookhaven National Laboratory, operating under the Department of Energy Office of Science, is soliciting firm fixed price quotes for RF tube cavities with no substitutes, specifically five line items comprising Extension Outer Conductors, Assembly Coax units, Bullet Inner Conductors, Guide Bars, and Coax Carriages. Vendors must submit all-inclusive pricing that incorporates freight, tariffs, packing, and handling fees with no separate line items permitted on the purchase order. Key qualification requirements include registration in the System for Award Management (SAM) with a Unique Entity Identifier, ISO 9001 compliance per BNL-QA-101 quality standards, and submission of published price lists or alternative pricing documentation to justify costs in accordance with Department of Energy requirements. The award will be made to the responsive and responsible offeror submitting the lowest total price meeting all technical requirements under open and full competition. Questions must be submitted by December 13, 2025, with quotation responses due by December 18, 2025, and the anticipated delivery date is June 19, 2026.
This procurement carries no set-aside designation and identifies no current incumbent contractor, with the vendor position currently listed as "ANY VENDOR" in the draft purchase order. The solicitation specifies quantities of four to eight units per line item, with all deliveries to be made FOB Brookhaven National Laboratory in Upton, New York under Net 30 payment terms via UPS Ground shipping. No specific contract award value is disclosed in the solicitation notice. Vendors must comply with extensive terms and conditions outlined in BSA Commercial Product requirements, including suspect and counterfeit item reporting, environmental and safety compliance, federal acquisition regulations, and export control requirements. Foreign vendors may alternatively utilize BNL's designated freight forwarder under DAP Incoterms if all-inclusive pricing is unavailable, with BNL serving as the importer of record.
Notice text
Kindly quote this Commercial “All Inclusive” “FFP” (Firm Fixed Price) requirement with a Quote in my name.
IMPORTANT NOTE:
Freight along with Tariffs and any Packing & Handling fees are to be included in the “All-Inclusive” price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees. Please include all costs in the price of the product.
If "ALL INCLUSIVE" pricing described above is not available for foreign products, BNL must be the importer on record: The Incoterms shall be “DAP” along with the utilization of BNLs Freight Forwarder to be provided.
Please offer BSA any discounts available for your Best Price.
Continental Electronics Items to be quoted (No Substitutes) per attached Enclosure A Draft PO:
Please provide the following on your quote:
1. Country of Origin (COO)
2. Unique Entity Identifier (UEI)
3. Lead Time
4. Ships from “Country or State”
Please also return the following along with your quote:
1. Please provide a Published Price List that is available online. The Department of Energy requires that we justify our pricing. If an online Published Price List is not available, a redacted invoice from another customer that purchased the same or similar items in the past would suffice or a webpage screenshot of the same item showing online pricing
2. System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#) as Open For All Awards. Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
*Foreign vendors are not required to be registered in SAM but must fill out a AMS-Form-050 when applicable.
3. Basis of Award:
BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.
4. Pricing: shall remain valid for 60 days
Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.
Any resulting purchase order will be subject to the attached Terms and Conditions.
Files
| File | Type | Posted |
|---|---|---|
| ENCLOSURE A DRAFT PO.pdf | ||
| ENCLOSURE B AMS FORM_043.pdf | ||
| BSA_Commercial_Product_Rev. 23.0 may_2025.pdf | ||
| AMS-Template-003 RFQ.pdf |
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