Request for Quotations for Elevator Preventative Maintenance Services
Closed Solicitation Posted
- Solicitation number
- 19SF2026Q0008
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238290 Other Building Equipment Contractors
- Place of performance
- Cape Town Western Cape 7495 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is soliciting quotations for full-service preventative maintenance services for two KONE traction elevators at the U.S. Consulate General in Cape Town, South Africa under RFQ No. 19SF2026Q0008. The contract will be awarded to the lowest-priced technically acceptable quoter using firm-fixed-price terms for a one-year base period plus four optional one-year renewal periods. Prospective contractors must demonstrate experience maintaining KONE traction elevator systems or equivalent, possess required technical certifications, maintain business registration in South Africa, secure SAM registration with a valid UEI number, and carry liability insurance of ZAR 5,000,000 per occurrence and ZAR 10,000,000 employer's liability coverage. Services required include monthly scheduled preventative maintenance visits, 24-hour emergency call-back service with one-hour response time for emergencies, spare parts supply, operator training materials, and safety testing in compliance with local regulations. Quotations are due by May 22, 2026, at 17:00 SAST, with a mandatory pre-quotation conference and site visit scheduled for May 12, 2026, at 10:00 SAST; prospective offerors must contact Natheer Ford by May 8, 2026, at 9:00 SAST to arrange facility entry.
This solicitation carries no set-aside designation and includes no identified current contractor or incumbent information. The contract structure requires contractors to submit separate pricing for each performance period, with Value Added Tax listed as a separate line item, though no specific budget range or award value is disclosed in the solicitation notice. The services will be performed at the U.S. Consulate General Cape Town located at 2 Reddam Avenue, Westlake, Cape Town, South Africa, and the contractor must provide all labor, materials, tools, equipment, and necessary insurance coverage. Quotations must be submitted electronically in MS-Word, MS-Excel, or PDF format to capetown_quotation@state.gov and must include the Standard Form 1449, pricing section, representations and certifications, IRS Form W-14, and proof of SAM registration. All submitted proposals are limited to a maximum of 25MB per file.
Notice text
he U.S. Department of State is soliciting quotations under RFQ No. 19SF2026Q0008 for Elevator Preventative Maintenance Services at the U.S. Consulate General Cape Town, South Africa. The Government intends to award a Firm-Fixed-Price contract consisting of a one-year base period plus four (4) one-year option periods, using a Lowest-Priced Technically Acceptable (LPTA) evaluation method.
A pre-quotation conference/site visit will be held on May 12, 2026, at 10:00 SAST at the U.S. Consulate General Cape Town, 2 Reddam Avenue, Westlake. Prospective offerors must contact Natheer Ford (Fordn@state.gov) by May 8, 2026, at 9:00 SAST to arrange entry. Vendors must provide full attendee name(s), government-issued ID number(s), and vehicle details if parking onsite.
Quotations are due no later than May 22, 2026, at 17:00 SAST. Interested vendors should refer to the full solicitation package for complete requirements and submission instructions.
Files
| File | Type | Posted |
|---|---|---|
| Elevator_PM_Soliciation_Package_19SF2026Q0008_publish.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| HMO Elevator Maintenance Service | Department of State | No set-aside |
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