Request for Quotation No. 19VM3026Q0024 – Procurement of cleaning supplies

The Department of State seeks to establish a Blanket Purchase Agreement for cleaning supplies for the U.S. Embassy Hanoi, with quotations due October 1, 2026, at 17:00 local time. This is an unrestricted procurement with no set-aside.

Place of performance is Hanoi, Vietnam. The BPA covers October 15, 2026, through December 31, 2030, with an estimated total value of USD 39,000; this estimate does not constitute a commitment to purchase any definite quantity or dollar amount. Individual purchase orders will not exceed USD 10,000 each. The NAICS code is 455219, All Other General Merchandise Retailers; PSC is 7510, Office Supplies.

Quotations must include completed Standard Form 18 blocks 11e and 11f (pricing), blocks 13, 14, 15, and 16 (bidder information), a completed cleaning supplies price list with unit prices inclusive of VAT, three past performance references from companies that performed similar services in Hanoi within the last three years, and NDAA certification as required by FAR provision 52.240-90. Prices shall remain firm-fixed-price for one year, subject to potential annual adjustments reviewed in September. All delivery, transportation, packaging, loading, and unloading costs must be included in quoted prices. Delivery must occur within five working days of order receipt during Embassy operating hours (Monday–Friday, 08:00–11:00 and 13:00–16:00). Quotations are valid for a minimum of 120 calendar days. The Government intends to award to the responsible offeror submitting the lowest-priced, technically acceptable quotation meeting all requirements, based on initial quotations without discussions unless companies fall within the competitive range and discussions are necessary. Payment will be made via Electronic Fund Transfer within 30 days of invoice receipt and supply acceptance.