Replace Transformers - VAMC Dayton Services Procurement
Closed Solicitation Posted
- Solicitation number
- 36C25025Q0861
- Agency
- Veterans Integrated Service Network 10 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Dayton, Ohio 45428, United States
- Points of contact
-
- Terence James terence.james@va.gov (216) 791-2300
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Dayton VA Medical Center is procuring services to replace two main transformers for the hospital's incoming power feeds through solicitation 36C25025Q0861. The existing transformers, installed in the late 1980s, are nearing the end of their operational life and require replacement to ensure continued reliable power supply to the medical facility. The contractor must provide all labor and materials necessary to replace the 1500 KVA transformers, including comprehensive tasks such as power-down coordination, oil drainage and disposal, site preparation, and installation of new equipment. A mandatory site visit is scheduled for September 16, 2025, at 10:00 AM EST at the Engineering Building in Kettering, OH. The final deadline for quote submission is September 23, 2025, at 12:00 PM ET, with quotes to be evaluated based on the provided terms and conditions and submitted electronically to the contracting officer.
This procurement is set aside exclusively for Small Disadvantaged Veteran Owned Small Businesses (SDVOSB) under NAICS code 238210 for Electrical Contractors and Other Wiring Installation Contractors. No incumbent contractors or current service providers are identified in the solicitation documentation. While specific contract values or budget ranges are not disclosed in the available materials, the scope involves replacing two 1500 KVA transformers with associated switchgear and load interrupters. The performance period is established as 30 days after transformer manufacture, with work potentially requiring after-hours, holiday, and weekend scheduling to minimize disruption to hospital operations. The place of performance is the Dayton VA Medical Center located at 4100 W. 3rd Street, Dayton, OH 45428, specifically in the basement of Building 330 of the main hospital tower.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0002 - Providing Revised PWS, RFIs and Responses. Proposal due date extended to September 23, 2025, 12:00 p.m. ET.
Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
This solicitation (36C25025Q0861) is issued as a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05, 08/07/2025.
This solicitation is set-aside for Small Disadvantage Veteran Owned Small Business (SDVOSB).
The associated North American Industrial Classification System (NAICS) code for this procurement is 238210 - Electrical Contractors and Other Wiring Installation Contractors.
The FSC/PSC is Z2BG – Repair or Alteration of Electronic and Communications Facilities.
Department of Veterans Affairs, Dayton VA Medical Center is seeking to replace two main transformers for the hospital's incoming power feeds.
VAAR 852.219-75 Contractor Certification has to be completed and submitted with the quote/proposal. Failure to provide the completed VAAR 852.219-75 Certification with the quote/proposal shall deem the quote/proposal non-responsive and will not be considered.
Supplies/Services
Replace Two Main Transformers Quote: $ ______________________________________
Place of Performance/Place of Delivery
Address:
Department of Veterans Affairs
Dayton VA Medical Center
4100 W Third St, Dayton, OH 45428
Country: UNITED STATES
Government Holidays
National holidays observed by the Federal Government are as follows: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day
If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
All quoters shall submit the following: one electronic copy via email to terence.james@va.gov
Ensure all FAR and VAAR fill-ins that are required in the solicitation.
This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Submission of your response shall be received not later than 1:30 pm, ET, 15 September 2025 to Network Contracting Office (NCO) 10, 6100 Oak Tree Blvd, STE 490, Independence, OH 44131-2569.
Quotes are to be emailed to Terence James at terence.james@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact:
Terence James / Contract Specialist Network Contract Office (NCO) 10 / Email: Terence.James@va.gov
Update #1 ·
Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
This solicitation (36C25025Q0861) is issued as a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05, 08/07/2025.
This solicitation is set-aside for Small Disadvantage Veteran Owned Small Business (SDVOSB).
The associated North American Industrial Classification System (NAICS) code for this procurement is 238210 - Electrical Contractors and Other Wiring Installation Contractors.
The FSC/PSC is Z2BG – Repair or Alteration of Electronic and Communications Facilities.
Department of Veterans Affairs, Dayton VA Medical Center is seeking to replace two main transformers for the hospital's incoming power feeds.
VAAR 852.219-75 Contractor Certification has to be completed and submitted with the quote/proposal. Failure to provide the completed VAAR 852.219-75 Certification with the quote/proposal shall deem the quote/proposal non-responsive and will not be considered.
Supplies/Services
Replace Two Main Transformers Quote: $ ______________________________________
Place of Performance/Place of Delivery
Address:
Department of Veterans Affairs
Dayton VA Medical Center
4100 W Third St, Dayton, OH 45428
Country: UNITED STATES
Government Holidays
National holidays observed by the Federal Government are as follows: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day
If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
All quoters shall submit the following: one electronic copy via email to terence.james@va.gov
Ensure all FAR and VAAR fill-ins that are required in the solicitation.
This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Submission of your response shall be received not later than 1:30 pm, ET, 15 September 2025 to Network Contracting Office (NCO) 10, 6100 Oak Tree Blvd, STE 490, Independence, OH 44131-2569.
Quotes are to be emailed to Terence James at terence.james@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact:
Terence James / Contract Specialist Network Contract Office (NCO) 10 / Email: Terence.James@va.gov
Attachments
| File | Type | Posted |
|---|---|---|
| 36C25025Q0861- 0002.pdf | ||
| 36C25025Q0861 0001.pdf | ||
| 3-330-E103 Switchgear Sched.pdf | ||
| Description.pdf | ||
| 1-B-330-B_UPDATED__Chiller Bldg.pdf | ||
| 4-330-E104 Switchgear Sched.pdf | ||
| 2-Electrical Distribution Plan.pdf | ||
| 36C25025Q0861 - Replacement of Incoming Transformerss.pdf | ||
| Statement of Work.pdf | ||
| SCA Wage Determination_2015-4731.pdf |
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