Repair All Balconies at the U. S. Embassy Baku, Azerbaijan
Closed Solicitation Posted
- Solicitation number
- 19AJ2025Q0016
- Agency
-
US Embassy Baku
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 2381 Foundation, Structure, and Building Exterior Contractors
- Place of performance
- Baku AZ100 Azerbaijan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's Embassy in Baku, Azerbaijan is seeking contractors to repair all balconies at the embassy facility through Request for Quotes 19AJ2025Q0016. The comprehensive repair work includes removing existing floor tiles, replacing floor insulation, installing new floor tiles, patching and painting walls and metal grills, and cleaning existing balcony areas. Contractors must provide all necessary materials, tools, and equipment while adhering to OSHA safety regulations and U.S. Department of State safety guidelines, and must provide a 12-month warranty upon project completion. The government intends to award to the responsible company submitting the lowest-priced acceptable offer, potentially without further discussions. A mandatory site visit is scheduled for September 3, 2025, at 11:00 am, with prospective offerors required to contact Procurement Agent Anar Rzayev by September 2, 2025, at 15:00 for building entry arrangements. Electronic quotations are due by September 12, 2025, at 18:00 Baku time and must include SF-1442, pricing details, representations and certifications, SAM registration proof, and a completed DS-4319 Activity Risk Assessment.
This opportunity is designated as a total small business set-aside under NAICS code 2381 for Foundation, Structure, and Building Exterior Contractors. The solicitation documents do not identify any incumbent contractors or provide specific budget ranges for the project. Work will be performed at the U.S. Embassy Baku located at 111 Azadliq avenue in Baku, Azerbaijan. Quotations must be submitted electronically in MS-Word, MS-Excel, or Adobe Acrobat PDF format with file sizes not exceeding 30MB per submission. The risk assessment documentation indicates specific safety hazards including drilling operations and AC unit bracket installations that require mitigation through scaffolding, protective equipment, and safety protocols. All submissions must be complete and in English, with incomplete quotations being rejected.
Notice text
Dear Prospective Offeror:
Subject: Request for Quotes 19AJ2025Q0016
Enclosed is a Request for Quotes (RFQ) for Repair all balconies at the U.S. Embassy Baku, Azerbaijan. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due on or before September 12, 2025, 18:00 Baku time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
The site visit has been scheduled for September 3, 2025, at 11:00 am. Participants will meet at U.S. Embassy Baku, 111 Azadliq avenue. Prospective offerors/quoters should contact Procurement Agent Anar Rzayev at emailrzayeva@state.govby September 2, 2025, 15:00 for additional information or to arrange entry to the building.
Your quotation must be submitted electronically to BAKUBIDBOX@STATE.GOV. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
For a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
6. DS-4319 Activity Risk Assessment
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation package 19AJ2025Q0016.pdf | ||
| DS-4319 - Activity Risk Assessment 19AJ2025Q0016.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Repair all balconies of the U. S. Embassy Baku, Azerbaijan (Chancery) | Pre-Solicitation |
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