Rental of Air Cooled 30 Ton Chiller

AFTC/PZIOB Dire­ctorate of Contracting, 5 South Wolfe Avenue, Edwards AFB, CA 93524

SUBJECT:  Rental of Air Cooled 30 Ton Chiller – Combine Synopsis/Solicitation

REF NO.:  FA9301-24-Q-0014

(i) This is a combined synopsis/solicitation (hereafter referred to as “solicitation”) for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. The Simplified Acquisition Procedures (FAR Subpart 13.5) will be used for requirement.

(ii) Solicitation Number: FA9301-24-Q-0014**Please provide the full solicitation number on all correspondence**This solicitation is issued as a Request for Quote (RFQ)

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2024-05, DPN 20240627, DAFAC 2024-0612  

(iv)  THIS REQUIRMENT WILL BE: 100% Small Business Set-Aside. The North American Industry Classification System (NAICS) number for this acquisition is 333415 with a size standard of 1,250 employees. The applicable Product Service Code (PSC) is W041, Lease or Rental of Equipment—Refrigeration, Air Conditioning, and Air Circulating Equipment

(v) Contract Line Item Number (CLIN) Nomenclature- The following (1) CLIN should include the total price for a (4) month rental with the unit price being monthly. See the model contract/solicitation titled (ATTACHMENT 1: Model Contract – FA930124Q0014) for more information:

CLIN 0001: Chiller Rental for Building 3810 at Edwards, AFB including: Onboard pump, Hoses for connections, 50 ft hose supply (connections) and return (output), All hoses need to be 4 inches in size, Electrical whips 100 feet long, Cam and groove adapters, in/out, Delivery and Pickup

(vi) Description: The Air Force Test Center (AFTC), 412th Test Wing Civil Engineering (412 CE/CEOES), Edwards AFB, CA requires Rental of Air Cooled 30 Ton Chiller on Main Base, Building 3810.  The Contractor shall provide:

• Onboard pump
• 30 ton capacity only (increase or decrease in size will not work)
• Hoses for connections, 50 ft hose supply (input) and return (output), All hoses need to be 4 inches in size.
• Electrical whips 100 feet long
• Cam and groove adapters, in/out
• Vendor will provide industry standard preventative maintenance (manufacture preventative maintenance requirements) and schedule with the PM.
• Vendor will also provide repairs due to wear and tear of the equipment.

(vii) The anticipated contract will a 4 month rental as a Firm-Fixed-Price (FFP)

Purchase Order. The period of performance will be 25 July 2024 – 25 November 2024.

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial applies to this acquisition.

(ix) The provision at 52.212-2 -- Evaluation -- Commercial Items applies to this acquisition. Please see

below for addendum:

ADDENDUM to FAR 52.212-2

Basis For Contract Award: This will be awarded to the Lowest Price Technically Acceptable Offeror. Quotes will be reviewed in sequence with the lowest priced offer being evaluated first. The Program Manager will evaluate the quote based on the information outlined in the Statement of Objectives to determine technical acceptability on an acceptable/unacceptable basis. If a quote fails, it will be determined to be not technically acceptable, and the next quote will be evaluated. If the initial lowest price is found to be technically acceptable, evaluation stops, and award will be made to that vendor. Only one award will be made under this solicitation.

Additional Instructions: Part I – Offeror Quotation – Submit by email (1) virus free electronic copy in .pdf, utilizing the model contract CLIN structure in attachment-#1 titled “ATTACHMENT 1: Model Contract – FA930124Q0014).

x) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

(xi) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. Additional FAR, DFARS, and AFFAR clauses and provisions that apply to this acquisition can be found in the attached model contract.

(xii) No additional contract requirements or terms and conditions apply to this acquisition. There are no contract financing arrangements. There are no additional warranty requirements that are above and beyond what is consistent with customary commercial practices.

(xiii) DPAS rating: Not Applicable

(xiv) The date, time and place offers are due.
Questions are due no later than: 17 July 2024 ay 10:00AM Local Time

Responses for the questions will be posted by 19 July 2024 at 12PM Local Time.*
Offers are due no later than: 22 July 2024 at 4:00PM Local Time
Questions and Offers must be sent by email only to the Contract Specialist (Ms. Alejandra Negrete) at alejandra.negrete@us.af.mil and the Contracting Officer (Ms. Cinthia Arias) at cinthia.arias@us.af.mil.  The Government requests that offerors communicate via email only to both individuals noted above.

* Note that the Government will make every effort to post responses to all questions received by the suspense date, however, we reserve the right to post at a later time if necessary to ensure complete answers are provided.