Refrigeration/Freezer/HVAC Maintenance- Lancaster, TX CMOP

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 seeks quarterly preventative maintenance and emergency repair services for refrigeration, freezer, and HVAC equipment at its Lancaster, Texas CMOP facility, with proposals due September 8, 2026. The procurement is set aside 100% for small business and requires contractor classification under NAICS 238220.

Place of performance is 2962 S. Longhorn Drive, Lancaster, Texas 75134. The contract covers 24 pieces of equipment including reach-in coolers, walk-in freezers, ice makers, pharmaceutical refrigerators, and HVAC systems (mini-splits, window units, central systems). Services must be performed by licensed HVAC technicians during normal business hours (7:00 AM – 3:30 PM, Monday–Friday). Quarterly preventative maintenance includes inspections, compressor checks, condenser coil cleaning, refrigerant system inspections, thermometer calibration, filter replacement, and belt checks. Emergency repairs must be provided within two hours of notification. Required filter sizes are 20x20x1 and 16x30x2; A40 belts are specified. Technicians require escort while on-site prior to background check completion but may work independently thereafter; badging typically takes two weeks following fingerprinting and questionnaire submission.

The contract period runs October 1, 2026 through March 31, 2032, comprising five one-year ordering periods plus a six-month extension option. Pricing includes four quarterly maintenance visits annually, tiered hourly rates for emergency repairs during normal business hours, after-hours weekday rates, and weekend/holiday rates, with parts priced separately. Payment is made quarterly in arrears via electronic funds transfer to the contracting office at Leavenworth, Kansas.

The solicitation has been amended three times: August 17 (Amendment 0001), August 28 (Amendment 0002), and September 3 (Amendment 0003). Site visits were added on August 26, 2026 at 11:00 AM CDT and September 1, 2026 at 12:00 PM CDT; all visitors must present REAL ID-compliant identification and be escorted. Contractors must register in SAM.gov and VA FSC/Tungsten Network. Written questions are due by 5:00 PM on September 2, 2026, directed to diana.olson@va.gov. Service Contract Act prevailing wage rates apply (Wage Determination No. 2015-5227, Revision 29, dated August 6, 2026).