S02- 36C77026Q0169 0003- Refrig-Freezer-HVAC-Maintenance-Lancaster CMOP.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

NCO 15 Contracting Ofc - CMOP

0003 09-03-2026

763-27-1-328-0001

None

36C770

Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway

Leavenworth KS 66048-5012

36C770

Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway

Leavenworth KS 66048-5012

To all Offerors/Bidders

36C77026Q0169

X x

X 1(one)

The purpose of this amendment is to provide Q&A to assist vendors in replying to the RFQ.

Vendor shall acknowledge amendment(s) on page 3 of the original RFQ.

The closing date and time of the solicitation remains Tuesday, September 8, 2026 at 5:00pm CDT.

Phillip Reuwer Contracting Officer

36C77026Q0169 0003 -Refrigeration/Freezer/HVAC Maintenance/Repairs

Questions/Answers

Please see the below Questions and Answers to assist in preparing a quote in response to the above solicitation. No further questions or answers will be provided.

1. Q: Equipment Specifications: Can the Government provide the filter sizes and belt sizes/part numbers for each HVAC unit listed in the Statement of Work equipment list?

A:The following filter/belt quantities and sizes are required.

(2)-20x20x1 filters

(4) -16x30x2 filters

(2)-A40 Belts

2. Q: Scheduling of Quarterly PM: Is the Contractor expected to service all 24 pieces of equipment in a single site visit per quarter, or may the quarterly preventative maintenance be split across multiple visits/days given the equipment's distribution across the cafeteria, warehouse, server room, and individual offices?

A: Preventative maintenance visits may be done on multiple days, but the days must be consecutive and scheduled in accordance with the SOW.

3. Q: Escort Requirements: Will technicians be escorted at all times while performing quarterly maintenance and repairs, or may they move independently within designated service areas once badged in for the day?

A: Prior to receiving background checks, technicians will be escorted when in the facility.

After background checks are conducted and approved, technicians may move independently in the facility to the areas needed to service the equipment on the SOW.

4.Q: Equipment History: Is existing preventative maintenance history or equipment age/install-date documentation available for the covered units?

A: Not all units have installation dates available. The age of the units can be obtained through research on the serial numbers as provided in the SOW.

5. Q: Badging Lead Time: Does badging or background investigation (e.g., HSPD-12) require a lead time before an assigned technician may begin work under the awarded contract? If so, please advise the expected timeframe.

A: Background checks usually take two weeks after the fingerprinting and questionnaire is completed. As stated in answer #3, technicians may enter the facility prior to the completion of the background check, but must be escorted at all times. Completion of the background check prior to starting the maintenance work is preferred.