Records Storage

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22 is soliciting proposals for secure, climate-controlled offsite records storage and management services to house non-patient-related administrative records from the Phoenix VA's Sterile Processing Services and Credentialing and Privileging departments. The contractor must provide initial one-time records pickup and transportation, maintain records in compliance with NARA standards and all applicable federal records management regulations, manage records disposition according to federal retention schedules, and provide timely retrieval services upon request. Key requirements include maintaining records within the 50 states, D.C., or U.S. territories, complying with the Privacy Act and FOIA, and submitting monthly invoices through the Tungsten Network electronic system. Evaluation criteria include technical approach, relevant prior contract performance experience with qualified subcontractors, submission of required documentation (VA Form 10091, W-9, SAM registration verification, and VAAR 852.219-75 certification), and price. Proposals must be submitted by April 22, 2026, at 3:00 PM MDT via email to the contract specialist.

This solicitation is set aside 100 percent for Service-Disabled Veteran-Owned Small Businesses under NAICS code 493110 (General Warehousing and Storage). The estimated contract value is $34 million, with a firm-fixed-price structure consisting of a base year from May 1, 2026, through April 30, 2027, and four option years of equal duration. No incumbent contractor is identified in the solicitation documents. The contract will be performed in Phoenix, Arizona 85012, with all records storage, retrieval, and disposition services conducted offsite to meet long-term security, compliance, and environmental standards for safeguarding sensitive government information. Award is anticipated for April 10, 2026, though this date appears inconsistent with the April 22, 2026 proposal deadline.