R617--RFQ Amend NEW - RCV Records Systems Update (VA-22-00009396)

The Department of Veterans Affairs (VA) is seeking proposals through solicitation number 36C10A23Q0082 for a commercially available off-the-shelf records management system solution and technical support services to modernize its records storage and retrieval systems for over 1.9 million boxes of veteran medical records located in Neosho, Missouri. Proposals are due by March 7, 2023 and must demonstrate how the solution fulfills requirements to manage the records lifecycle including storage, retrieval, and disposition through system modules for forms, folders, and reports. The solution will be evaluated based on its ability to generate and track accession numbers, facilitate record requests and inventory management, and integrate with barcode scanning hardware without requiring Wi-Fi connectivity.

The requirement is unrestricted and has a NAICS code of 541519 for computer facilities management services. No recovery funds apply. The base period of performance is one year with four one-year options, potentially valued at millions of dollars over five years. The incumbent system utilizes a legacy internally-developed application and a Total Recall commercial product. Amendments extended the deadline for questions to February 23, 2023 and for virtual technical proposals to March 7, 2023. The place of performance is the VA Records Center and Vault facility in Neosho, Missouri.