R616--records storage
Closed Pre-Solicitation Posted
- Solicitation number
- 36C26226Q0432
- Agency
- Veterans Integrated Service Network 22 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 493110 General Warehousing and Storage
- Place of performance
- Department of Veteran Affairs Carl T. Hayden VA Medical Center Phoenix, Arizona 85012, United States
- Points of contact
-
- Jasmon Cornick jasmon.cornick@va.gov (480) 466-7924
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Phoenix VA Health Care System is soliciting off-site storage and records management services for non-patient administrative paper records from the Sterile Processing Services and Credentialing and Privileging departments. The contractor will be responsible for scheduling and transporting records in secure, climate-controlled vehicles, maintaining storage facilities that meet or exceed National Archives and Records Administration standards, implementing security controls with audit trails, managing records according to NARA-approved retention schedules, and providing timely retrieval for operational needs and legal requests. The facility must maintain environmentally controlled conditions with appropriate temperature and humidity levels to ensure long-term preservation of paper records, and all government data must remain stored within the 50 United States, the District of Columbia, or U.S. territories. The presolicitation notice was posted on March 26, 2026, with a response deadline of March 27, 2026 at 3:00 PM Mountain Time. The point of contact is Contract Specialist Jasmon Cornick at jasmon.cornick@va.gov or 480-466-7924, and the formal solicitation will be posted separately on SAM.gov.
This contract opportunity is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses, significantly limiting the competitive field. The solicitation is classified under Product Service Code R616 (Records Storage) and NAICS Code 493110 (General Warehousing and Storage), with the place of performance designated as the Carl T. Hayden VA Medical Center located at 650 East Indian School Road, Phoenix, Arizona 85012. The presolicitation notice does not disclose specific award values or budget ranges, nor does it identify any incumbent contractors. No specific quantity of records or timeline for services completion is provided in the presolicitation materials. The contracting office managing this opportunity is NCO 22 Gilbert Network Contracting, and the presolicitation notice will be archived 15 days after the response date.
Notice text
Presolicitation Notice Synopsis
Department of Veterans Affairs
Phoenix VA Health Care System
The Department of Veterans Affairs, Phoenix VA Health Care System (PVAHCS), intends to issue a solicitation for off-site storage and associated records management services for non patient administrative paper records originating from Sterile Processing Services (SPS) and Credentialing and Privileging (C&P). The Phoenix VA currently lacks an appropriate long-term storage area, and records are being held in a temporary location that does not meet required security, environmental control, or compliance standards. Off-site storage is needed to ensure proper safeguarding of sensitive government information and to mitigate risks associated with the current storage conditions.
The forthcoming solicitation will require the Contractor to perform the following services for the Phoenix VA s administrative paper records:
Records Pickup and Transportation
Coordinate with the Phoenix VA Records Officer to schedule record pickup from designated locations within the Phoenix VA facility.
Transport records in secure, climate-controlled vehicles designed to protect against damage, loss, or unauthorized access.
Offsite Storage and Maintenance
Securely store records in a facility that meets or exceeds National Archives and Records Administration (NARA) standards for Federal records storage.
Maintain complete physical and intellectual control of all records, including accurate identification, organization, and association with applicable records schedules and disposition instructions.
Provide environmentally controlled storage, including appropriate temperature and humidity levels, to ensure long-term preservation of paper records.
Implement security controls, including audit trails, to protect against unauthorized access, modification, or deletion.
Ensure all government data is stored within the 50 United States, the District of Columbia, or U.S. territories unless otherwise authorized by the Contracting Officer in accordance with DFARS 239.7602-2.
Records Management and Disposition
Adhere to records retention schedules provided by the Phoenix VA, based on NARA-approved schedules (SF 115s or General Records Schedules).
Obtain explicit written authorization from the Phoenix VA Records Officer and the appropriate NARA disposition authority before disposing of any records.
Upon completion of required retention periods, securely destroy temporary records or prepare permanent records for transfer to NARA legal custody as instructed by the Phoenix VA.
Access and Retrieval
Provide timely retrieval and delivery of requested records or copies to the Phoenix VA facility upon request.
Manage access rights and support search and retrieval functions necessary for agency operations, including FOIA requests, Privacy Act requests, or litigation holds.
This notice is not a request for proposals. A solicitation will be posted separately on SAM.gov at a later date. Additional details, instructions, and requirements will be provided in the official solicitation.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C26226Q0432_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| R616--records storage | Pre-Solicitation | |
| R616--records storage | Pre-Solicitation |
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