36C26226Q0432_1.docx
DOCX document 16 KB Posted
- Attached to
- R616--RECORDS STORAGE Federal contract opportunity
- Solicitation number
- 36C26226Q0432
About this file
This is a Presolicitation Notice for off-site records storage and management services issued by the Department of Veterans Affairs Phoenix VA Health Care System. The solicitation number is 36C26226Q0432, with a response deadline of March 27, 2026 at 3:00 PM Mountain Time. The requirement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and is classified under Product Service Code R616 (Records Storage) and NAICS Code 493110. The place of performance is the Carl T. Hayden VA Medical Center, Phoenix VA Healthcare System located at 650 E. Indian School Road, Phoenix, Arizona 85012.
The contractor will be responsible for comprehensive records management services for non-patient administrative paper records originating from Sterile Processing Services (SPS) and Credentialing and Privileging (C&P) departments. Key service requirements include: scheduling and transporting records in secure, climate-controlled vehicles; storing records in facilities meeting or exceeding National Archives and Records Administration (NARA) standards with appropriate environmental controls and security measures including audit trails; managing records according to NARA-approved retention schedules (SF 115s) with explicit authorization required before any disposition; and providing timely retrieval and delivery of requested records for operational needs, FOIA requests, Privacy Act requests, and litigation holds. All government data must be stored within the 50 United States, the District of Columbia, or U.S. territories. The contracting office is NCO 22 Gilbert Network Contracting, with the point of contact being Contract Specialist Jasmon Cornick at jasmon.cornick@va.gov or 480-466-7924. This presolicitation notice will be archived 15 days after the response date, and the formal solicitation will be posted separately on SAM.gov.
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Text version
Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| RECORDS STORAGE |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 85297 |
| SOLICITATION NUMBER* |
| 36C26226Q0432 |
| RESPONSE DATE/TIME/ZONE |
| 03-27-2026 3PM MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| R616 |
| NAICS CODE* |
| 493110 |
| PLACE OF PERFORMANCE |
| Department of Veteran Affairs |
Carl T. Hayden VA Medical Center
Phoenix VA Healthcare System
650 E. Indian School Road
Phoenix AZ
| POSTAL CODE |
| 85012 |
| COUNTRY |
| USA |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| NCO 22 |
Department of Veterans Affairs NCO 22 - Gilbert Network Contracting 335 East Germann Road Gilbert AZ 85297
POINT OF CONTACT*
Contract Specialist Jasmon Cornick jasmon.cornick@va.gov 480-466-7924
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Presolicitation Notice Synopsis Department of Veterans Affairs Phoenix VA Health Care System The Department of Veterans Affairs, Phoenix VA Health Care System (PVAHCS), intends to issue a solicitation for off-site storage and associated records management services for non‑patient administrative paper records originating from Sterile Processing Services (SPS) and Credentialing and Privileging (C&P). The Phoenix VA currently lacks an appropriate long-term storage area, and records are being held in a temporary location that does not meet required security, environmental control, or compliance standards. Off-site storage is needed to ensure proper safeguarding of sensitive government information and to mitigate risks associated with the current storage conditions.
The forthcoming solicitation will require the Contractor to perform the following services for the Phoenix VA’s administrative paper records:
Records Pickup and Transportation
• Coordinate with the Phoenix VA Records Officer to schedule record pickup from designated locations within the Phoenix VA facility.
• Transport records in secure, climate-controlled vehicles designed to protect against damage, loss, or unauthorized access.
Offsite Storage and Maintenance
• Securely store records in a facility that meets or exceeds National Archives and Records Administration (NARA) standards for Federal records storage.
• Maintain complete physical and intellectual control of all records, including accurate identification, organization, and association with applicable records schedules and disposition instructions.
• Provide environmentally controlled storage, including appropriate temperature and humidity levels, to ensure long-term preservation of paper records.
• Implement security controls, including audit trails, to protect against unauthorized access, modification, or deletion.
• Ensure all government data is stored within the 50 United States, the District of Columbia, or U.S. territories unless otherwise authorized by the Contracting Officer in accordance with DFARS 239.7602-2.
Records Management and Disposition
• Adhere to records retention schedules provided by the Phoenix VA, based on NARA-approved schedules (SF 115s or General Records Schedules).
• Obtain explicit written authorization from the Phoenix VA Records Officer and the appropriate NARA disposition authority before disposing of any records.
• Upon completion of required retention periods, securely destroy temporary records or prepare permanent records for transfer to NARA legal custody as instructed by the Phoenix VA.
Access and Retrieval
• Provide timely retrieval and delivery of requested records or copies to the Phoenix VA facility upon request.
• Manage access rights and support search and retrieval functions necessary for agency operations, including FOIA requests, Privacy Act requests, or litigation holds.
This notice is not a request for proposals. A solicitation will be posted separately on SAM.gov at a later date. Additional details, instructions, and requirements will be provided in the official solicitation.
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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