R614-- Prov Shredding service FY26 Base + 4 Years Due 5/29/26 1300hrs

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 1 seeks document shredding services at the Providence VA Medical Center and associated locations in Massachusetts and Rhode Island, with proposals due May 29, 2026 at 1:00 PM EDT. The procurement is set aside 100% for small business concerns.

Place of performance includes the main Providence VAMC campus at 830 Chalkstone Avenue (bi-weekly service with 90 32-gallon and 3 92-gallon containers), two additional Providence locations (Harwood Building at 623 Atwells Avenue and Building 6 at 75 Eagle Street, bi-weekly), and three Community Based Outpatient Clinics in Hyannis MA, New Bedford MA, and Middletown RI (monthly service, 3–4 32-gallon containers each). The contractor must provide labor, materials, containers, transportation, supervision, and disposal; maintain liability insurance; comply with VA Directive 6371 document destruction guidelines; provide certificates of destruction; and handle PII and PHI in accordance with HIPAA and Privacy Act requirements. Background investigations (National Agency Check with Written Inquiries, at contractor expense) are required for contractor personnel.

The contract period spans one base year (July 1, 2026 through June 30, 2027) plus four one-year options extending through June 30, 2031, with an estimated total contract value of $16.5 million. The incumbent contractor is Safeguard Document Destruction Inc., previously awarded at $241,079.20. NAICS code 561990 applies with a 500-employee size standard. Evaluation criteria include price, technical approach (VA Directive 6371 compliance, certificates of destruction, Rhode Island recycling capability, and PII/sensitive information handling experience), and past performance supported by three relevant references within the past three years. Questions closed May 12, 2026. Amendment 0003, effective May 18, 2026, incorporates FAR Clause 52.222-90 (DEI compliance).