36C24126Q0377.docx

36C24126Q0377

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

650-26-1-4805-0004 36C24126Q0377 04-23-2026 Jeffrey S. Fleming 774-826-2617 05-29-2026 13:00

EDT

Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Officer (90C) 940 Belmont Street Brockton MA 02301 X X 561990 $16.5 Million N/A X Department of Veterans Affairs VA Providence Healthcare System 830 Chalkstone Ave.

Providence RI 02908 Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

Department of Veterans Affairs Financial Services Center https://www.fsc.va.gov/einvoice.asp PO Box 149971 Austin TX 78714-9971 1-877-353-9791 See CONTINUATION Page This is a non-personnel service, firm fixed price purchase order. Contractor shall provide all necessary personnel, labor, supervision, equipment, materials, and disposal necessary to provide document destruction to the Providence VA Medical center and surrounding CBOCs. In accordance With the Performance Work Statement.

Period of Performance:

Base year: 07/01/2026 - 06/30/2027 Option 1: 07/01/2027 - 06/30/2028 Option 2: 07/01/2028 - 06/30/2029 Option 3: 07/01/2029 - 06/30/2030 Option 4: 07/01/2030 - 06/30/2031 Applicable wage determinations are listed in Section D.1 and can be viewed at https://beta.sam.gov/.

Criteria for evaluation of Quotes in Section E.5 Pg. 82 Questions shall be submitted no later than 5/12/2026 1300 hrs. EST. No questions will be answered after the date and time Provided above.

See CONTINUATION Page

650-3660162-4805-856100-2543 0100C1AX2

X X X X Jeffrey S. Fleming

VA-VHA-RPOE-2022-168922

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C241 Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.3 PERFORMANCE WORK STATEMENT

DOCUMENT DESTRUCTION SHREDDING SERVICES

Providence VAMC and associated CBOCS

Main Campus:

830 Chalkstone Avenue Providence, RI 02908

Bi-Weekly:

Off Site Locations:

Harwood Building 385 Niagara Street Providence, RI 02907

Bi-Weekly:

32 Gallon Container QTY 4

623 Atwells Avenue, Providence, RI 02909

Bi-Weekly:

32 Gallon Containers Qty 7 90 Gallon Container Qty 1 (Drawings)

Providence, RI 02909;

Bi-Weekly:

32 Gallon Container Qty 3

Community Base Outpatient Clinics (CBOCs): 32 Gallon Container

Hyannis CBOC:

233 Stevens Street, Hyannis, MA 02601

Monthly 32 Gallon Container Qty 3

New Bedford CBOC:

175 Elm Street New Bedford, MA 02740

Monthly 32 Gallon Container Qty 3

Middletown CBOC:

One Corporate Place (West Main Road at Northgate Road), Middletown, RI 02842;

Monthly 32 Gallon Container Qty 4

. If regularly scheduled day falls on a national holiday, the contractor can perform service either the day prior or the day after the holiday, and shall inform the COR of the revised schedule for that week. All bins shall be emptied. This will allow a history for tracking any incidents.

j) The numbers of containers and drop off stations are estimates based on current requirements. The Containers and Drop off stations needed may be increased or decreased due to the changes in the amount of shredding services required. Additional pick-ups may be required at more frequent intervals and will be determined/discussed between the Contractor/COR an as the need arises. Additional pick-ups and changes in the drop off station requirements will be incorporated with a bilateral modification as needed. The contractor shall not incorporate any changes prior to approval from the contracting officer through a bilateral modification.

k. Special pickups may be required during times of overflow conditions, annual destruction of documents, or other special projects. The Contractor shall remove the sensitive documents within seven days or less of receiving notification from the COR. Special pickup requests will be labeled (Special Pickup) and sent separate from regular scheduled pickups. Special pickups may include non-recyclable products such as floppy drives, CD/DVDs, VHS Tapes, plastic film from thermal transfer printers and fax machines, and other media that contains sensitive data. Special pickups may be required throughout the life of the contract, these will be added through a bilateral modification to the contract.

3. Hours of Operation:

a) Normal Hours: The normal hours of operations at the VHA Providence HCS and its leased locations are Monday through Friday from 8:00 am to 4:30 pm, excluding holidays. All work and services shall be performed during normal hours of coverage and shall be during the time period agreed upon with the COR. This shall be communicated ahead of time by the GPOC.

b) If a scheduled day for services falls on a Federal Holiday the contractor shall provide services the following day or a day previous agreed upon with the GPOC. Federal Holidays observed by VAMC:

c) Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

d) When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

4. Quality Control: The contractor is responsible for developing and maintaining a quality assurance program to ensure Document Destruction. Shredding Services are performed in accordance with commonly accepted commercial practices. The contractor is responsible for developing and implementing procedures to identify, prevent, and ensure non-recurrence of defective services.

5. Quality Assurance: The government will periodically evaluate the contractor's performance by having the Contracting Officer (CO) or COR monitor performance to ensure services are received. The COR will evaluate the contractor's performance through intermittent inspections of the contractor's performance and receipt of complaints from facility personnel. The government is responsible for validating customer/facility complaints.

Note: No work other than that called for in this contract is authorized. The Contracting Officer is the only person authorized to enact changes/additions to this contract.

6. Payment: Payments shall be made monthly, in arrears, upon successful completion of the above listed requirements and after submission of a record of all services performed, and the receipt of properly prepared Certificates of Destruction and invoiced electronically. A properly prepared invoice shall include at a minimum, the Purchase Order Number and the period of performance relative to the invoice.

7. Privacy/Security: The Contractor shall observe and comply with the VA rules of Conduct and Standards. Contractor is responsible for ensuring all employees coming on station have read and are familiar with VHA Privacy Policy Training. (To be supplied by Privacy Officer.) Official notification of such shall be sent to the COR. The Contractor shall also need to be escorted on station during services until official Government background investigation has been done on Contract employee/s.

a) Privacy Act Documents: The contractor understands and agrees that property obtained under this contract may contain records previously maintained as a system of records subject to the Privacy Act. The contractor is subject to the provisions of the Privacy Act and is responsible for compliance with its provisions with respect to the handling and disposal of protected information. Additionally, all document destruction and documentation shall be as required by the Health Insurance Portability and Accountability Act (HIPAA).

b) HIPAA Compliance: Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIP AA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs (V A). In accordance with HIP AA, the Contractor shall be required to enter into a Business Associate Agreement (BAA) with VA.

c) Document Destruction Reports. Document destruction reports shall be submitted to the COR within 48 hours of pickup and shall include the information required to meet HIPAA requirements. At a minimum the report shall include:

- Date of document pickup.

- Weight/tonnage picked up.

- Date of Destruction.

- Method of Destruction.

- Description of the disposed records: Confidential documents.

- Statement that the documents were received secured.

- Statement that the documents were destroyed in the normal course of business.

- The signature of the individuals supervising and witnessing the destruction.

8. Contractor Personnel: The Contractor shall provide qualified employees. The Contractor shall comply with all security requirements of the VAMC. The Contractor is responsible for ensuring all employees possess all required licenses for operating all equipment used in the execution of this contract. The Contractor shall be responsible for coordinating with the COR and providing all information required of him or his employees for performance of work. The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work. Contractor personnel must wear a common uniform or identification with the contractor's name printed in neat and professional manner to be easily visible and readable.

9. Security Requirements: All contractor employees who require access to the Department of Veterans Affairs' computer systems and any documents containing sensitive and confidential information shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract, the contractor shall be responsible for the actions of those individuals they provide to perform work for VA.

Position Sensitivity - The position sensitivity has been designated as Low Risk for Document Destruction/Shredding services.

Background Investigation - The level of background investigation commensurate with the required level of access is National Agency Check with Written Inquiries.

9.1. Contractor Responsibilities

a) The contractor shall bear the expense of obtaining background investigations. If the Office of Personnel Management (OPM) conducts the investigation, the contractor shall reimburse VA within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the contractors 1st month(s) invoice(s) for services rendered.

b) As required, the contractor shall submit or have their employees submit the following forms to the VA Office of Security and Law Enforcement within 15 days of receipt:

c) The Contractor shall inform the contract employee that when filling out Standard Form 85, that there should be no gaps in employment history. Any gaps in employment history on Standard Form 85 may result in rejection of the documentation for investigation.

d) The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.

e) Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.

f) The contractor shall be responsible to provide evidence to the COR that investigations have been completed or in the process of being requested within 15 calendar days from receipt of award.

g) The contractor is responsible for physical security and safeguarding all government documents. All vehicles/trucks utilized for Document Destruction/Shredding Services must be properly identified with contractor name.

9.2. Government Responsibilities

a) The COR will forward the names, social security numbers, and dates of birth of the contractor's employees to the VA Law Enforcement Training Center/SIC.

b) The VA Law Enforcement Training Center/SIC will provide the necessary investigative forms to the contractor or to the contractor's employees, coordinate the background investigations, and notify the COR and contractor of the results of the investigations.

c) The VA facility will pay for requested investigations in advance. A bill for collection will be sent to the contractor to reimburse the VA facility. The contractor shall reimburse the VA facility within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the contractors 1st month(s) invoice(s) for services rendered.

d) The current fees associated with background investigations are $200.00 each for low level investigation. See above for the position sensitivity that has been assigned to this contract.

e). Contractor Reporting Person

10.Contractor Vehicles: All Contractor vehicles utilized in this contract shall be insured (up to the minimum coverage required by the respective State) and maintain current state vehicle registration. All Contractor employees shall possess a valid State Driver's license and have a clean driving record. The Contractor or his/her employees while performing under this contract shall use no personal vehicles.

11. Insurance:

a) Worker Compensation and Employer's Liability: Contractors are required to comply with applicable Federal and State Workers Compensation and Occupational Disease Statutes.

b) General Liability: Contractors are required to have Bodily Injury Liability insurance coverage written on Comprehensive form of policy of at least $500,000.00 per occurrence.

c) Property Damage Liability: Contractors are required to have Property Damage Liability insurance to cover at least $500,000.00.

12. Protection of Government Property: During work execution, the Contractor shall take special care to protect Government property. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractor’s failure to adhere to these requirements.

13. Identification, Parking, Smoking and VA Regulations: The Contractor's employees shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the COR. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VA and is only allowed in designated areas. (A copy of the smoking policy/locations will be provided to the Contractor upon request.) Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

Records Management Language for Statement of Work (SOW):

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

End PWS

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Providence VAMC, 830 Chalkstone Avenue, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement at the Main Campus.

90 (32 Gallon Containers) 3 (92 gallon Containers) Bi-Weekly pick-up Contract Period: Base POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper Shredding

Providence VAMC, Harwood Building - 385 Niagara Street, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

4 (32 Gallon Containers) Bi-Weekly pick-up Contract Period: Base POP Begin: 07-01-2026 POP End: 06-30-2027

Providence VAMC, 623 Atwells Avenue, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

7 (32 Gallon Containers) 1 90 Gallon (Drawings) Bi-Weekly pick-up Contract Period: Base POP Begin: 07-01-2026 POP End: 06-30-2027

Building 6, 75 Eagle St, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Bi-Weekly pick-up Contract Period: Base POP Begin: 07-01-2026 POP End: 06-30-2027

Hyannis VAMC, 233 Stevens Street, Hyannis, MA The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2026 POP End: 06-30-2027

VHA New Bedford, 175 Elm St, New Bedford, MA The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2026 POP End: 06-30-2027

North gate Road, One Corporate Place, Middletown, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

4 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2026 POP End: 06-30-2027

Providence VAMC, 830 Chalkstone Avenue, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement at the Main Campus.

90 (32 Gallon Containers) 3 (92 gallon Containers) Bi-Weekly pick-up Contract Period: Base POP Begin: 07-01-2027 POP End: 06-30-2028

Providence VAMC, Harwood Building - 385 Niagara Street, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

4 (32 Gallon Containers) Bi-Weekly pick-up Contract Period: Base POP Begin: 07-01-2027 POP End: 06-30-2028

Providence VAMC, 623 Atwells Avenue, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

7 (32 Gallon Containers) 1 90 Gallon (Drawings) Contract Period: Base POP Begin: 07-01-2027 POP End: 06-30-2028

Building 6, 75 Eagle St, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2027 POP End: 06-30-2028

Hyannis VAMC, 233 Stevens Street, Hyannis, MA The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2027 POP End: 06-30-2028

VHA New Bedford, 175 Elm St, New Bedford, MA The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2027 POP End: 06-30-2028

North gate Road, One Corporate Place, Middletown, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

4 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2027 POP End: 06-30-2028

Providence VAMC, 830 Chalkstone Avenue, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement at the Main Campus.

90 (32 Gallon Containers) 3 (92 gallon Containers) Bi-Weekly pick-up Contract Period: Base POP Begin: 07-01-2028 POP End: 06-30-2029

Providence VAMC, Harwood Building - 385 Niagara Street, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

4 (32 Gallon Containers) Bi-Weekly pick-up Contract Period: Base POP Begin: 07-01-2028 POP End: 06-30-2029

Providence VAMC, 623 Atwells Avenue, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

7 (32 Gallon Containers) 1 90 Gallon (Drawings) Contract Period: Base POP Begin: 07-01-2028 POP End: 06-30-2029

Building 6, 75 Eagle St, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2028 POP End: 06-30-2029

Hyannis VAMC, 233 Stevens Street, Hyannis, MA The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2028 POP End: 06-30-2029

VHA New Bedford, 175 Elm St, New Bedford, MA The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2028 POP End: 06-30-2029

North gate Road, One Corporate Place, Middletown, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

4 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2028 POP End: 06-30-2029

Providence VAMC, 830 Chalkstone Avenue, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement at the Main Campus.

90 (32 Gallon Containers) 3 (92 gallon Containers) Bi-Weekly pick-up Contract Period: Base POP Begin: 07-01-2029 POP End: 06-30-2030

Providence VAMC, Harwood Building - 385 Niagara Street, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

4 (32 Gallon Containers) Bi-Weekly pick-up Contract Period: Base POP Begin: 07-01-2029 POP End: 06-30-2030

Providence VAMC, 623 Atwells Avenue, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

7 (32 Gallon Containers) 1 90 Gallon (Drawings) Contract Period: Base POP Begin: 07-01-2029 POP End: 06-30-2030

Building 6, 75 Eagle St, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2029 POP End: 06-30-2030

Hyannis VAMC, 233 Stevens Street, Hyannis, MA The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2029 POP End: 06-30-2030

VHA New Bedford, 175 Elm St, New Bedford, MA The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2029 POP End: 06-30-2030

North gate Road, One Corporate Place, Middletown, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

4 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2029 POP End: 06-30-2030

Providence VAMC, 830 Chalkstone Avenue, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement at the Main Campus.

90 (32 Gallon Containers) 3 (92 gallon Containers) Bi-Weekly pick-up Contract Period: Base POP Begin: 07-01-2030 POP End: 06-30-2031

Providence VAMC, 623 Atwells Avenue, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

7 (32 Gallon Containers) 1 90 Gallon (Drawings) Contract Period: Base POP Begin: 07-01-2030 POP End: 06-30-2031

Building 6, 75 Eagle St, Providence, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2030 POP End: 06-30-2031

Hyannis VAMC, 233 Stevens Street, Hyannis, MA The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2030 POP End: 06-30-2031

VHA New Bedford, 175 Elm St, New Bedford, MA The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

3 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2030 POP End: 06-30-2031

North gate Road, One Corporate Place, Middletown, RI The Contractor shall provide document destruction services in accordance with the Performance Work Statement.

4 (32 Gallon Containers) Contract Period: Base POP Begin: 07-01-2030 POP End: 06-30-2031

36C24126Q0377

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

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