R614--Film Shredding Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 is soliciting proposals for Film Shredding Services under solicitation 36C25726Q0175. The contractor will be responsible for secure staging, shredding, and recycling of radiographic films, paper records, and confidential documents at the Kerrville VA Medical Center. The contract requires compliance with HIPAA regulations and VA Directive 6371, with mandatory on-site shredding for sensitive materials containing personally identifiable information. The solicitation specifies that approximately 80,000-100,000 pounds of paper will be processed, including roughly one-third color paper, along with approximately 20 Gaylord containers of films. The contractor must separate examination records older than five years (ten years for mammography) and arrange shipment of film records to the VA Service and Distribution Center in Hines, Illinois through government-approved transportation services. The original proposal deadline of January 12, 2026 at 12:00 PM CST was extended via amendment to January 14, 2026 at 12:00 PM CST, with monthly invoicing required upon completion of services.

This opportunity is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a size standard of $16.5 million under NAICS code 561990 (All Other Support Services) and Product Service Code R614 (Support-Administrative: Paper Shredding). No incumbent contractor information is identified in the solicitation documents. The contract will be awarded as a firm fixed unit price arrangement, with work to be performed Monday through Friday from 9:00 AM to 3:30 PM at 3600 Memorial Blvd, Kerrville, Texas 78028. The performance period is approximately 90 days for completion of all services, with potential extension to four months if needed. The contracting office is located in Duncanville, Texas, and the primary point of contact is Contract Specialist Lesley Kitchen at Lesley.Kitchen@va.gov.