R614--Document Destruction Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26325Q0978
- Agency
- Veterans Integrated Service Network 23 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Nebraska Western Iowa Health Care System Omaha NE 68105
- Points of contact
-
- Arielle Lifto arielle.lifto@va.gov (651) 293-3031
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Nebraska Western Iowa Health Care System is seeking document destruction services through solicitation 36C26325Q0978, which covers comprehensive paper and media destruction across 16 VA facilities including the Omaha VA Medical Center and multiple Community Based Outpatient Clinics throughout Nebraska and Iowa. The procurement requires on-site destruction services for approximately 2,531,700 pounds of paper and media annually, utilizing 285 locked collection containers distributed across the facilities, with strict confidentiality requirements and chain of custody documentation. Contractors must be registered in the System for Award Management (SAM) database and demonstrate capability to handle various media types including paper documents, floppy disks, tapes, DVDs, CDs, VHS tapes, printer ribbons, memory cards, and x-rays. Technical questions were due by July 18, 2025, and quotes must be submitted by August 1, 2025, at 12:00 PM Central Time following Amendment 0001. The evaluation will consider technical proposals and past performance, with submissions limited to 30 pages in minimum 11-point font, and the VA anticipates awarding a single firm fixed-price contract.
This procurement is designated as a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 561990 with a size standard of $16.5 million. The current incumbent contractor is IFOG, holding contract 36C26320C0062 valued at $570,451.72, which expires on August 31, 2025. The new contract will span five years with a base year from September 1, 2025, through August 31, 2026, followed by four optional one-year renewal periods extending through August 31, 2030. Services will be performed primarily at 4101 Woolworth Avenue, Omaha, NE 68105, with additional locations across Nebraska and Western Iowa. Amendment 0001 added two new Contract Line Items (CLINs X015 and X016) specifically for Fisher House and Omaha VAMC Media Destruction, expanding the scope beyond the original requirements.
Notice text
2 versions
Update #2 · Latest ·
This is Amendment 0001 to RFQ 36C26325Q0978.
The Purpose of this amendment is to make the following changes:
1. Questions and Answers that were submitted, see Questions Attachment.
2. Two additional new CLINs per year for Fisher House and Omaha VAMC Media Destruction only. CLINS X015, X016.
3. A change to language in FAR 52.212-1 to clarify page length requirements.
a. Offer shall also include the following, submitted as separate volumes, not to exceed 30 pages in minimum 11-point Arial, Calibri, Courier, or Times New Roman font. The 30 page limit applies to the technical proposal and past performance volumes but does not apply to the signed copies of the solicitation/clause certifications:
4. In the statement of work, a change has been made under 4. Scope, D. Specific Requirements, item 4;
The interim destruction of temporary paper records is an important physical safeguard for protecting VA sensitive information whenever transportation or short-term storage (i.e., less than 30 days) of temporary paper records is necessary before final destruction. Interim destruction should be done whenever reasonably practicable.
Update #1 ·
Document Destruction Services for Nebraska Western IA VA Health Care System.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.
This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures).
Solicitation number 36C26325Q0978 is issued as a request for quotes (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04.
This procurement is a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov).
Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 561990 with a size standard of $16.5 Million.
A list of the contract line items is listed within the attached solicitation documentation.
The VA anticipates one firm fixed price contract award to provide services to Nebraska Western Iowa VA HCS at 4101 Woolworth Ave., Omaha, NE 68105.
FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document.
FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document.
Additional requirements are listed within the attached solicitation document.
The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.
Technical questions on this solicitation are due via e-mail only to Arielle Lifto, Contract Specialist, at arielle.lifto@va.gov, no later than 10:00am Central Standard Time (CST), 7/18/2025.
Quotes are due to the Contracting Office by 10:00am CST, 07/25/2025. Quotes are required to be emailed to arielle.lifto@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Officer before the solicitation closing.
Contact Arielle Lifto, Contract Specialist, at arielle.lifto@va.gov, for information regarding the solicitation.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C26325Q0978 0001.pdf | ||
| S02. Amended RFQ 36C26325Q0978.pdf | ||
| 36C26325Q0978 0001_1.docx | DOCX document | |
| P07. Wage Determination Phelps Co 2015-5357.pdf | ||
| 36C26325Q0978_1.docx | DOCX document | |
| P07. Wage Determination Madison Co - 2015-5361.pdf | ||
| P07. Wage Determination Lancaster Co 2015-5351.pdf | ||
| P07. Wage Determination Lincoln Co 2015-5357.pdf | ||
| P07. Wage Determination Fremont Co 2015-4997.pdf | ||
| P07. Wage Determination Sarpy Co 2015-5005.pdf | ||
| P07. Wage Determination Hall Co - 2015-5771.pdf | ||
| P07. Wage Determination Page Co 2015-4997.pdf | ||
| P07. Wage Determination Douglas Co 2015-5005.pdf | ||
| S02. 36C26325Q0978.pdf |
Show all 14
Notice history
| Notice | Type | Posted |
|---|---|---|
| R614--Document Destruction Nebraska Western Iowa HCS | Award Notice | |
| R614--Document Destruction Services | Solicitation |
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