R614--Document Destruction Services

The Department of Veterans Affairs is soliciting proposals for monthly on-site document destruction services at its Baltimore Regional Office under Request for Quote 36C10D26Q0015. The contractor must provide scheduled shredding services once per month during normal business hours (Monday-Friday, 8:00 AM-2:00 PM), supply and maintain eleven 96-gallon secured bins, and operate a vehicle capable of shredding paper documents in compliance with VA Directive 6371. All contractor personnel must undergo background security investigations and complete mandatory cybersecurity and privacy training before accessing VA facilities and personally identifiable information. Evaluation will be based equally on three factors: technical approach (5-page maximum demonstrating relevant experience), past performance (assessed through one past performance questionnaire), and price, with the Government using a best-value approach to select the winning proposal. The deadline for receipt of proposals is February 12, 2026 at 1:00 PM EST, with award anticipated for March 2, 2026.

This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 561990, with the previous contract holder (36C10E20P0248) no longer active. The total contract value is $16.5 million for a 12-month base period with four optional 12-month extension periods, structured as a firm-fixed-price award. The contractor must deliver bins within ten days of contract effective date and provide Certificates of Destruction documenting all services rendered on the day of shredding, with final destruction certification required within 30 days if processing is completed off-site. Services will be performed at 31 Hopkins Plaza, Suite 2109, Baltimore, Maryland 21201, and the contractor is subject to extensive federal security, privacy, and compliance requirements including liquidated damages of $37.50 per affected individual for data breaches involving sensitive personal information.