Eval Plan _.docx

?.## ADDENDUM to 52.212-2 EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

INTRODUCTION

This evaluation plan describes the evaluation procedures that will be used to conduct a “competitive acquisition” for a purchase order for services. The Government will award a single all or none purchase order in accordance with the RFO Part 12 procedures. Technical, Past Performance and price are equally important.

II. THE EVALUATION PROCESS

A. Purpose: In accordance with RFO Part 12 procedures, the purpose of this Evaluation Plan is to establish the method by which the Government will select the Contractor to provide the Veterans Benefits Administration with onsite Document Destruction Services. Evaluation of written quotes is utilized to determine the quotes that appear to meet the technical requirements to be able to perform with minimal risk to the Government.

B. Evaluation Procedures-

i. The Contracting Officer will conduct quote compliance review after solicitation closing for determination of basic quote adequacy prior to providing the quotes to the evaluator. Failure to provide a complete quote as required by the solicitation, may result in the quote being removed from further consideration for award.

ii. Noncompliance with the RFQ requirements may raise serious questions regarding a Vendor’s technical and/or cost performance and may be grounds to eliminate the quote from consideration for a purchase order award. Failure to include all information requested may adversely affect the evaluation. A quote that merely reiterates or promises to accomplish the requirements of the RFQ will be considered unacceptable. A quote that is orderly and sufficiently documented will be easy for the Government to understand and will enable the Government to perform a thorough and fair evaluation.

iii. Pages exceeding the total allowable page limit for the technical factor, will not be forwarded to the evaluator for evaluation, and will not be evaluated.

iv. The evaluator shall review, evaluate, and document whether or not a quote is acceptable. A rating of “Acceptable” or “Unacceptable” will be given by the evaluator at the factor level.

v. The Contracting Officer will evaluate the reasonableness of the total proposed price for the requirement.

C. Evaluation Factor Criteria:

Government Technical Evaluator will rate technical based on the information contained in the technical quote. The evaluation will be on recent and relevant Experience.

2. Past Performance Evaluation Criteria:

The Government will conduct a Past Performance evaluation based upon the Past Performance of the Quoter as it relates to the probability of successful performance of the work required by the solicitation. It considers each Quoter demonstrated recent, relevant record and acceptable performance in supplying services that met the contract requirements.

3. Price Evaluation Criteria:

Price shall be evaluated by the contracting officer to determine whether or not it is fair and reasonable in accordance with RFO Part 12 procedures.

D. Technical Evaluation Procedures:

1. All quotes will be evaluated for Technical Acceptability. The evaluation factor addressed in the technical quote determines whether the Quoter can provide all work required under this solicitation. The rating focuses on the acceptability of the quote and shall be assessed at the factor level. The technical evaluation shall consist of assigning either a “Acceptable” or “Unacceptable” rating when evaluating whether the quoter’s quote is acceptable.

2. Technical quotes shall demonstrate the following.

Experience: The basis of evaluation under this subfactor will be focused on the firm’s experience in performing contracts and /or task orders of similar scope to the work being solicited within the SOW. The quote shall contain information from a minimum of one contract where similar document destruction services were successfully provided. Only quotes that demonstrate relevant experience with providing similar document destruction services will be eligible for the award. Government and commercial sources will be accepted. To be considered for the award, quoters must demonstrate recent experience from a minimum of one contract where similar document destruction services were provided. Any quote not demonstrating experience from a minimum of one contract where similar document destruction services will be determined to not meet this requirement.

E. Past Performance Evaluation Procedures:

i. To conduct the performance risk assessment, the Government will use the information provided in the Past Performance Questionnaire and may use data obtained from other sources. The Government may but is not limited to evaluate present and past performance information through the use of discussions with the references provided; use data independently obtained from other Government or commercial sources, including, but not limited to, Government databases; and/or rely upon personal business experience with the Quoter.

ii. The government will evaluate the Past Performance Questionnaire (PPQ) to determine whether the Vendor’s demonstrated an acceptable past performance record that is both recent and relevant. The evaluation shall consist of assigning either a “Acceptable” or “Unacceptable” rating when evaluating whether the PPQ demonstrated an acceptable past performance record. Only information on one project/contract along with one corresponding PPQ shall be submitted. Any quote not demonstrating an acceptable past performance record from a minimum of one contract where services were successfully completed, will be determined to be Unacceptable.

iii. The evaluator shall evaluate and document whether the past performance questionnaire (PPQ) received is considered a recent and relevant record of performance in supplying services that meet the contract requirements. If the past performance information is NOT considered relevant and recent then, no relevant and recent performance record identifiable; equates to a neutral rating having no positive or negative evaluation significance. The rating includes consideration of demonstrated acceptable past performance record which is considered relevant and recent.

F. Definitions

i. Recency: Performance ratings for contracts/purchase orders/task orders that are 75% complete or completed within the past five years from the date Quotes are due, shall be considered recent. The 75% completion applies to active contracts that include a base and option years. Thus 75% completion of an active contract's base year is considered recent past performance. And active contracts that are on option years are considered recent past performance.

ii. Relevancy is defined as a contract that is scope of the requirements in the solicitation.

G. Price:

The Government shall evaluate price to determine whether or not it is considered fair and reasonable in accordance with RFO Part 12 procedures. The total evaluated price will be the sum of all Line-Item Numbers. Price will be evaluated to determine reasonableness based upon the total price of the award to include the option periods and any possible contract extensions made under FAR Clause 52.217-8, Option to Extend Services. For purposes of award of this task order, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the task order. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the task order each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all quotes relative to each other, and will not affect the ranking of quotes based on price, unless, after reviewing the quotes, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

III. AWARD

A. Award shall be made based on the best overall (i.e., best value) quotes that are determined to be the most beneficial to the Government, with appropriate consideration given to the three (3) evaluation factors: Technical, Past Performance and Price which are equally important. The Government will award a purchase order to the quoter that proposes the best value to the Government. The Government intends to award one (1) purchase order.

(End of Addendum 52.212-2)