R605--Various VACO Library Journals

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 03/15/2023

Revision: 01

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025 - 03.

This solicitation is a total set-aside for SDVOSBs.

The associated North American Industrial Classification System (NAICS) code for this procurement is 519290, with a small business size standard of 1,000 Employees.

The FSC/PSC is R605.

The Program Contracting Activity Central (PCAC), 6100 Oak Tree Blvd, Suite 490, Independence, OH 44131 is seeking Various VACO Library Journal Subscription for VA Library Network Office (LNO).

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

Base Year

0001

FY25-HIG-618 Various VACO Library Journals Subscription Base Year.

1

Year

1001

Option Year 1

FY25-HIG-618 Various VACO Library Journals Subscription

OY 1.

1

Year

2001

Option Year 2

FY25-HIG-618 Various VACO Library Journals Subscription

OY 2.

1

Year

Total Price

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA) requires existing, off-the-shelf, web and print-based journal subscriptions for the VA Central Office (VACO) Library.

Please reference the Statement of Work in the Standard Form (SF)1449 Solicitation document for specific project information and requirements.

The contract period of performance is twelve (12) months from the date of award plus two (2) twelve-month (2) option periods.

Place of Performance/Place of Delivery

Address:

Postal Code:

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services

FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov. 2023)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (Jan. 2025).

The following subparagraphs of FAR 52.212-5 are applicable:

The following contract clauses apply to this acquisition:

FAR 52.219-8, Utilization of Small Business Concerns (Jan 2025)

FAR 52.219-9, Small Business Subcontracting Plan (Jan 2025)

FAR 52.219-16, Liquidated Damages-Subcontracting Plan (Sep 2021)

The following contract clauses apply to this acquisition:

VAAR 852.215-70, Service-Disabled Veteran-Owned Small Business and Veteran-Owned Small Business Evaluation Factors (Jan 2023)

VAAR 852.215-71, Evaluation Factor Commitments (Oct 2019)

All quoters shall submit the following:

(A) Volume I Technical - Quotes shall clearly and completely address the appropriate technical areas of consideration described below in a format that follows the Statement of Work (SOW) deliverables. Responses to these items will form the basis for the technical merits of each quote.

(B) Volume II Price - The Offeror shall submit a firm-fixed price quote for all items described within the SOW. The Government will evaluate the price by adding the total of all line-item prices, including all options and an estimated cost to exercise FAR 52.217-8. The Total Evaluated Price will be that sum.

FACTORS TO BE EVALUATED

1. Technical

2. Price

3. Veterans involvement factor

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. Specifically, the Government may first evaluate the total proposed price of all Offerors. Thereafter, the Government will evaluate the technical quote of the lowest priced Offeror only. If the lowest priced Offeror s technical quote is determined to be rated as Acceptable, the Government may make award to that Offeror without further evaluation of the remaining Offerors technical quotes. If the lowest priced Offeror s technical proposal is determined to be rated as Unacceptable, then the Government may evaluate the next lowest priced technical quote, and so forth and so on, until the Government reaches the lowest priced technical quote that is determined to be rated as acceptable. However, the Government reserves the right to evaluate all Offerors technical quotes should it desire to conduct discussions, or otherwise determine it to be in the Government s best interest.

Please be advised that any Offeror-imposed terms and conditions which deviate from the Government s material terms and conditions established by this solicitation may render the Offeror s proposal Unacceptable and thus, ineligible for award.

1. TECHNICAL EVALUATION APPROACH

The technical evaluation process will consider the following:

(1) The evaluation process will consider whether the quote demonstrates a clear understanding of the technical features involved in meeting the solicitation requirements and whether the Offeror s methods and approach have adequately and completely considered, defined, and satisfied the requirements in the Solicitation.

2. PRICE EVALUATION APPROACH

Firm Fixed Price: The Government will evaluate offers by adding the total of all line-item prices, including all options.

In addition, FAR 52.217-8, Option to Extend Services applies to this solicitation. As such, evaluation of options under FAR 52.217-8 will also include using the prices offered for the last option period to determine the price for an additional 6-month option period in the event an extension is issued under FAR 52.217-8. The Offeror s proposed total base year price, total option period prices, and the additional 6-month option period price will then be added together to arrive at the Offeror s Total Evaluated Price. The Total Evaluated Price will be that sum.

3. VETERANS INVOLVMENT FACTOR

VA shall evaluate offerors based on their Service-Disabled Veteran-Owned (SDVOSB) certification status and their proposed use of eligible certified service-disabled Veteran-owned small businesses (SDVOSBs) and certified Veteran-Owned Small Businesses (VOSBs) as subcontractors.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR Part 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: VA shall evaluate offerors based on their SDVOSB certification status and their proposed use of eligible certified service-disabled Veteran-owned small businesses (SDVOSBs) and certified Veteran-Owned Small Businesses (VOSBs) as subcontractors.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

All quotes shall be sent to Contract Specialist, at Andrew.Allen6@va.gov

Submission of your response shall be received no later than 10:00 AM Eastern Time. Friday, January 24th, 2025, at Contract Specialist, at Andrew.Allen6@va.gov. Only electronically submitted quotes will be accepted.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed above.