R604--Notice of Intent to Sole Source Express Mail Service

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 16 in Houston, Texas has issued a Special Notice of Intent to Sole Source for express mail and package delivery services. The VA intends to award a sole source Firm-Fixed Price contract to Federal Express Corporation for small and domestic package delivery services supporting the Michael E. DeBakey VA Medical Center, multiple clinics, and Community Based Outpatient Clinics (CBOCs). This procurement is being pursued under 41 U.S.C. 3304(a)(1) and FAR 6.302-1, with the government determining that Federal Express is the only responsible source capable of satisfying the agency's requirements. The solicitation is designated as 36C25625Q1221 and falls under NAICS code 492110 (Couriers and Express Delivery Services) with Product Service Code R604. The VA has conducted market research indicating that these services are highly specialized and only available from the original source.

The purpose of this sole source procurement is to secure reliable mail and package delivery services with daily pickup required for the Michael E. DeBakey VAMC and scheduled pickups for other VA locations. The contract will span a 12-month base period from October 1, 2025, through September 30, 2026. Interested parties who believe they can provide equivalent services have until July 28, 2025, at 12:00 PM Central Standard Time to submit responses demonstrating their capabilities. To be eligible, contractors must be registered in the System for Award Management (SAM) and provide evidence of being an Original Equipment Manufacturer, authorized dealer, distributor, or reseller, with authorization verified by an official letter from the manufacturer. The procurement is classified as a large business opportunity with a size standard of 1,500 employees, and responses should be directed to Contract Specialist Frank Sanders at frank.sanders1@va.gov.