36C25625Q1221 Notice of Intent to Sole Source.pdf

Special Notice Notice of Intent to Sole Source

The Department of Veteran Affairs, Veterans Health Administration, Network Contracting Office 16, Houston, Texas 77030, intends to negotiate a sole source Firm- Fixed Price contract for the procurement of small and domestic package delivery services for the Michael E. DeBakey VA Medical Center, multiple clinics, and Community Based Outpatient Clinics CBOCs with FEDERAL EXPRESS CORP in accordance with 41 U.S.C. §3304(a)(1) as implemented by FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

This is not a request for competitive offers and no solicitation is available. Market research has determined that these items are highly specialized, are only available from the original source without an unacceptable delay or duplication of cost and no other type of items will satisfy agency requirements. The Government intends to award the contract with an anticipated date of 1 October 2025 to FEDERAL EXPRESS CORP., 3630 Hacks Cross Rd, BDLG C, Memphis, Tennessee 38125, CAGE:1SB34. The intended procurement will be classified under North America Industry Classification System (NAICS) 492110 with a large business size standard of 1500 employees.

THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR

COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement no later than the date/time indicated below. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Responses to this notice shall include evidence that the respondent is an Original Equipment Manufacturer (OEM), OEM authorized dealer, authorized distributor or authorized reseller for the medical equipment and system, as verified by an authorization letter from the OEM on OEM letterhead or other document of valid proof for maintenance and service of mail systems equipment and access to software, updates and warranty from the OEM.

Interested parties are encouraged to furnish information by email only with “RESPONSE TO INTENT TO SOLE SOURCE 36C25625Q1221” in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Frank Sanders via e-mail at frank.sanders1@va.gov NO LATER THAN July 28, 2025 at 12:00PM Central Standard Time. The capability documentation should include mailto:frank.sanders1@va.gov general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.

See Attached document: Statement of Work Draft

Michael E. DeBakey VA Medical Center(MEDVAMC)

STATEMENT OF WORK (SOW)

FEDERAL EXPRESS ACCT. # 201115634

Contract Number: HTC711-23-D-C023

1. Contracting Officer’s Representative (COR) if needed otherwise POC information .

Name: John Phillips Section: LOGISTICS SERVICE Phone Number: 713-578-4075 E-Mail Address: John.Phillips13@va.gov

2. Contract Title: FedEx Small Package Delivery Service

3. Background: The purpose of this requirement is to provide small and domestic package delivery services in support of the Department of Veterans Affairs, Michael E. DeBakey VAMC, multiple clinics, and Community Based Outpatient Clinics CBOCs.

Packages are picked up from multiple locations serviced by VAMC, including Michael E. DeBakey Department of Veterans Affairs Medical Center, Beaumont VA Clinic, Charles Wilson Outpatient Clinic, and Conroe VA Clinic, and delivered to various locations.

4. Scope: The Contractor shall provide Domestic Delivery Service consisting of all supervision, labor, and material required to provide pick-up and delivery of Small and Domestic Packages, Parcels, and mail for the Department of Veterans Affairs, Michael E. DeBakey VA Medical Center (MEDVAMC)

a. Contractor shall follow all applicable Local, State, and Federal guidelines pertaining to performing the Small and Domestic Package Delivery Services.

b. Contractor shall submit detailed certified invoices.

i. Invoices must be submitted via Tungsten no later than the 10th day of the following month.

5. Information Security: The requirements do not apply.

6. Place of Performance: Multiple locations serviced by the Department of Veterans Affairs, Michael E. DeBakey VAMC (MEDVAMC) 2002 Holcombe Blvd. Houston, Texas 77030 to include: Michael E. DeBakey Department of Veterans Affairs Medical Center, Beaumont VA Clinic, Charles Wilson Outpatient Clinic, and Conroe VA Clinic, DRAFT and delivered to various locations. Daily mail pickup will be required for the Michael E. DeBakey VAMC, all other locations will need to schedule a pickup date for mail.

7. Period of Performance: The Period of Performance shall consist of one 12-month base period from October 1, 2025, through September 30, 2026:

8. Other Pertinent Information or Special Consideration

a. Federal Holidays – Federal personnel and facilities will not be available on the following Federal Holidays:

i. New Year's Day (January 1st or business day observed)

ii. Martin Luther King Day (3rd Monday in January)

iii. Presidents Day (3rd Monday in February)

iv. Memorial Day (last Monday in May)

v. Juneteenth (June 19th or business day observed)

vi. Independence Day (July 4th or business day observed)

vii. Labor Day (1st Monday in September)

viii. Columbus Day (2nd Monday in October)

ix. Veterans Day (November 11th or business day observed)

x. Thanksgiving Day (4th Thursday in November)

xi. Christmas Day (December 25th or business day observed)

xii. Any additional Federal Holiday granted by the sitting US President

Note: If the established date falls on a Sunday, then the succeeding Monday is observed;

if the date falls on a Saturday, the preceding Friday is observed.

DRAFT