R603--Court Reporting

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is seeking court reporting and transcription services for its Gulf Coast Healthcare System and associated outpatient clinics in Mississippi, Alabama, and Florida. The solicitation requires court reporters with at least one year of experience and National Court Reporters Association or National American Association of Electronic Reporters certification with notary credentials. Contractors must maintain 98% accuracy standards and be capable of delivering transcripts within 10 business days (or 3 business days for expedited requests) for administrative investigation boards and legal documentation needs. Evaluation criteria will likely include past performance, technical capability, and pricing, with a focus on contractors' ability to provide both in-person and remote reporting services. Interested vendors must submit their responses by February 11, 2025 at 12:00 PM CST, with questions due by February 4, 2025 at 12:00 PM CST to Justin.Taylor5@va.gov.

The solicitation is designated as a total small business set-aside with a size standard of $19 million under NAICS code 561492 for Court Reporting and Stenotype Services. The contract will be awarded for one base year with four additional option years, with work split between 50% remote/virtual and 50% in-person reporting (50% in Biloxi, MS and 20% in other locations). Pricing must include appearance fees and per-page costs for both standard and expedited transcript production, with potential job volumes ranging from 1-10 proceedings annually and approximately 200-250 pages per job. The place of performance is primarily Biloxi, MS 39531, with additional sites including outpatient clinics in Mobile, AL, Pensacola, FL, Panama City, FL, and Eglin AFB, FL. No specific incumbent contractor is mentioned, and while precise award values are not specified, the solicitation indicates that total job costs will vary based on actual page count and service requirements.