R602--Laboratory Courier Services for the Lexington VAMC
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C24926Q0108
- Agency
-
Veterans Integrated Service Network 9
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 492210 Local Messengers and Local Delivery
- Place of performance
- Lexington VA Healthcare System 1101 Veterans Drive Lexington, Kentucky 40502, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 9, is seeking to procure laboratory courier services for the Lexington VA Healthcare System. The vendor will be responsible for transporting laboratory specimens between two main VA Medical Center campuses (Troy Bowling Main Campus and Sousley Campus) and four Community Based Outpatient Clinics located in Somerset, Morehead, Hazard, and Berea, Kentucky. Key contract requirements include HIPAA compliance, bloodborne pathogen training, biohazard material handling in accordance with DOT regulations and ANSI/AAMI Standard 79, temperature-controlled vehicles maintaining 65-80 degrees Fahrenheit, comprehensive automobile liability insurance, Kentucky-licensed drivers with valid DOT certifications, and employee background investigations. Performance will be evaluated through a Quality Assurance Surveillance Plan with standards requiring 98% on-time delivery for scheduled services, 95% on-time performance for unscheduled services, 100% trained and insured drivers, and 95% invoice accuracy. The deadline for responses is March 4, 2026, at 10:00 AM Central Time, with the anticipated contract start date of April 1, 2026.
This opportunity is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses, with solicitation number 36C24926Q0108 and the contracting office located in Murfreesboro, Tennessee. The contract will be structured as a five-year firm-fixed-price agreement consisting of one base period year (April 1, 2026 through March 31, 2027) and four one-year option periods. The vendor must provide scheduled weekday CBOC courier services Monday through Friday from 8:00 AM to 4:30 PM, excluding federal holidays, with pickups between 4:00 PM and 4:30 PM and delivery to the main laboratory by 9:30 PM the same day. Additionally, unscheduled secondary campus courier services must be available 24/7 during evenings, weekends, and federal holidays with pickup within one hour of request and delivery within 30 minutes of pickup. No incumbent contractor information or specific award values are disclosed in the pre-solicitation notice.
Notice text
Lexington VA Healthcare System (LVAHCS) requires lab specimen courier services. The Vendor shall provide all necessary management, labor, equipment, vehicles, transportation, information security (HIPAA), and insurance to provide courier services to and from the two (2) Lexington VA Medical Centers (Troy Bowling and Sousley Campuses), and to and from the Lexington VAMC CBOC to the Lexington VA Medical Center Main Campus (Troy Bowling).
The VHA Community Based Outpatient Clinics (CBOC) provide a variety of outpatient primary care and specialty care services in communities closer to where eligible veterans reside, thus improving convenience, equity of access in rural/underserved areas, efficiency and effectiveness of care, and access to care for all eligible veterans. These outpatient services may include primary care, preventive care, immunizations and vaccinations, prescription of medications, social work, dental, radiology, mental health counseling and group therapy, laboratory testing, women s care, physical therapy, and referral to specialists. It should be noted that the type of medical services available at a CBOC can vary from clinic to clinic.
The Courier Service process must be in accordance with ANSI/AAMI Standard 79, appropriate Department of Transportation (DOT) regulations, Veteran Health Administration (VHA) Directive 1106, and LVAHCS Standard Operating Procedure (SOP) in the most current posting, in accordance with this Performance Work Statement (PWS).
All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances, including any specified regulations for information security (HIPAA), dangerous goods, diagnostic specimens, and bio-hazardous materials.
This requirement will be awarded as a 5 year firm-fixed priced contract consisting of one (1) Base Period Year and (4) one-year Option Periods. The anticipated start date is April 1, 2026. Pickup and delivery service must begin on the first day of the base periods.
Files
| File | Type | Posted |
|---|---|---|
| 36C24926Q0108_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| R602--Laboratory Courier Services - Lexington VA Health Care System | Award Notice | |
| R602--Laboratory Courier Services for the Lexington VAMC | Solicitation | |
| This notice | Pre-Solicitation |
Similar open opportunities
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|---|---|---|---|
| R602--Medical Courier Services | Veterans Integrated Service Network 9 | Service-Disabled Veteran-Owned Small Business | |
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| R602--Sterile Processing Service (SPS) Courier Services VA Northern California Health Care System | Veterans Integrated Service Network 21 | Service-Disabled Veteran-Owned Small Business | |
| Q301--Reference and Esoteric Laboratory Testing | Veterans Integrated Service Network 2 | No set-aside | |
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