R602--Courier services for FL CBOCs - Pensacola and Panama City

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is procuring courier services to transport clean and soiled dental instruments between the Joint Ambulatory Care Center (JACC) in Pensacola, Florida and the Panama City Community-Based Outpatient Clinic (CBOC). The solicitation (36C25626Q0217) requires a contractor to provide dedicated vehicle transportation services Monday through Friday, with specific pickup and delivery time windows, including pickup of clean instruments by 1:30 PM and return of soiled instruments by 7:00 PM each business day. Key contract requirements include using a climate-controlled sedan with a non-cloth interior to transport pre-packaged instrument totes weighing no more than 25 pounds, maintaining appropriate insurance coverage, and complying with immigration laws when employing personnel. The evaluation will be conducted on a lowest price technically acceptable (LPTA) basis, with offerors required to submit past performance references, contractor certifications, and evidence of insurance compliance. The proposal deadline is December 22, 2025, at 10:00 AM Central Standard Time, with a past performance questionnaire due to rene.impey@va.gov by 10:00 AM Central Time on December 19, 2025.

This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), and the incumbent contractor is FG Management Group, which has performed these services for five years under contract #36C25621P0040. The base contract period runs from January 1, 2026 through September 30, 2026, with four optional 12-month renewal periods available, and the estimated contract value is approximately $214,061. Contractors must comply with applicable wage determination requirements for both Escambia County (covering Pensacola) and Bay County (covering Panama City), with prevailing wage rates ranging from $13.39 to $50.58 per hour depending on classification, plus health and welfare benefits. The Quality Assurance Surveillance Plan establishes a performance objective of 100 percent successful contact and instrument transportation, with monthly inspections and potential incentives for exceeding performance levels or deductions for failure to meet acceptable quality standards. Performance of services will take place between the Pensacola JACC and Panama City CBOC facilities in Florida, with all transportation and logistics managed by the selected contractor.