36C25626Q0217 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 12-18-2025 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 To all Offerors/Bidders

36C25626Q0217

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

12-22-2025 10:00 am CST See CONTINUATION Page X The purpose of this amendment is to respond to all questions received and to extend the due date of proposals.

The closing date has been extended from 12/19/2025 10:00 a.m. CT to 12/22/2025 10:00 a.m. CT.

No other changes are being made and no additional questions will be entertained.

Danette Rene' Impey Contracting Officer 12/18/2025

CONTINUATION PAGE

Questions to RFQ 36C25626Q0217

1. Could you share the incumbent award details? Specifically the awardee name, contract number, and period of performance.

Incumbent FG Management Group; contract #36C25621P0040; period of performance 11/01/2020 through 09/30/2025.

2. Could you please specify whether your operational needs involve:

a. A direct service model, transporting or operating between a single origin facility and one designated destination facility? Transporting from Sterile Processing, Pensacola JACC to Panama City Beach Dental clinic.

b. Alternatively, does the requested service necessitate operations involving two distinct origin facilities, consolidating their respective outputs or activities at a single, central location? N/A.

3. Is this requirement a renewal of an existing contract? If so, may I have the incumbent name and contract number for reference? This is a new requirement. The incumbent is FG Management Group; contract #36C25621P0040.

4. The SOW indicates that the designated pickup time should be by 1:00 PM.

We would appreciate it if you could advise whether this stipulated 1:00 PM pickup time is strictly fixed, or if there is any potential for flexibility. Specifically, we are interested in understanding if it might be possible to arrange an earlier pickup time, provided it aligns consistently with your operational schedule and requirements. Return time from Panama City cannot be any earlier than 3:30 pm as all providers must be finished before instrument pick up.

5. Could you please confirm if this service involves any controlled substances? This information is critical for us to proceed with the RFI.

Equipment only, no controlled substances.

6. My company has a 12 ft box truck fully insured and looking for local contracts at this time until we scale and add a few more vehicles.

*Does your company currently have contract work for a box truck? No.

*What type of materials are you looking to haul? Dental instruments.

*What are the requirements needed from us to be able to work with you? See Statement of Work for detailed information.

Questions to RFQ 36C25626Q0217 (Cont’d)

I would like to request clarification on a few items.

Scope & Technical Requirements

7. Will the solicitation specify the exact pickup and delivery schedule (daily, weekly, or on-call)? The pickup and delivery schedule is listed in Section B.3 Statement of Work 1.1. Vehicle, paragraph 2, in the solicitation.

8. Are the courier routes limited to the Pensacola and Panama City CBOCs, or will additional VA facilities be included? The courier routes are for the Pensacola and Panama City, FL CBOC’s only.

9. Are the dental instruments pre-packaged and ready for transport, or will the contractor need to supply transport containers? The dental instruments will be clean and/or soiled and pre-packed in designated clean/dirty containers. This information is listed in Section B.3 Statement of Work 1.1 Vehicle, paragraph 1, in the solicitation.

10. Are there any special handling requirements (e.g., sterilized vs. unsterilized instruments, temperature sensitivity, or chain-of-custody documentation)?

There are temperature and humidity specifications for transportation of the sterile instruments (from Pensacola to Panama City).

11. Will waiting time at either location be required or should pickups be pre-staged?

There may be up to 20 minutes of wait time for final packing of soiled equipment.

Security, Access & Personnel Requirements

12. Will contractor drivers require background checks or VA PIV badges, or will visitor access sufficiency be outlined in the RFQ? Courier calls SPS when they arrive to Pensacola and items are brought to car. Courier delivers items to Panama City clinic though main door. Special access is required occasionally depending on times to get though main gates. This is with a VA PIV card.

13. Are escorts required at any of the pickup/delivery areas? No.

14. Are there any vehicle restrictions for accessing the loading or receiving areas? No.

Workload & Frequency

15. How many pickups and deliveries are expected per week? Pickups and deliveries are Monday through Friday, unless there is a holiday. No courier services will be performed on a holiday.

16. What is the approximate quantity or size of instrument trays per scheduled pickup? Everything is packaged in totes which are always less than 25 lbs.

17. Does the workload remain consistent throughout the year, or are there seasonal fluctuations? Consistent.

18. Will the contractor be required to support emergency or unscheduled courier requests? No.

Contract Structure & Pricing

19. Will this requirement be structured as a firm-fixed-price contract or another contract type? This contract will be firm-fixed-price as stated in Section E.1 of the solicitation.

20. Will the pricing be evaluated per-trip, per-mile, or as a fixed monthly/annual amount? Pricing is per day, as listed in Section B.4 PRICE/COST SCHEDULE of the RFQ.

21. Will the contract include a base year plus option years? Yes, see page 1, Section 20, of the RFQ – base year with four 12-month option periods.

22. Will the government evaluate offers using lowest price technically acceptable (LPTA) criteria? Yes.

Incumbent Contractor Information

23. Is there an incumbent currently performing these courier services? Yes.

24. If so, could you please provide the name of the incumbent?

FG Management Group.

25. Approximately how long has the incumbent been performing this requirement?

Five years.

26. Has the incumbent generally met the government’s performance expectations?

Yes.

27. Is the incumbent’s current scope identical to what will be published in this new solicitation? Yes.

28. Can the government share the general pricing structure used in the incumbent contract (e.g., per-trip, per-mile, or monthly rate)? The pricing is the same as listed in this solicitation, per day.

29. What is the approximate annual contract value of the incumbent requirement?

Only the overall total contract value of the incumbent requirement can be provided. The overall total is $214,061.00.

30. Please confirm whether an incumbent is performing the courier services between JACC Pensacola and Panama City CBOC. If so, please provide the incumbent’s legal business name and contract/PO number. Incumbent FG Management Group; contract #36C25621P0040; period of performance 11/01/2020 through 09/30/2025.

31. Please confirm whether vehicles used for this requirement may have cloth interiors, or if a non-porous interior (vinyl or equivalent) is required.

Interior cannot be cloth.

32. Please clarify whether humidity tracking and record retention are required during transportation, or if temperature control alone is sufficient. It needs to be tracked.

33. If this is not a brand-new requirement, could you please provide the current or previous contract number? Contract #36C25621P0040.

34. What was the cost of the final full option year of the previous contract, if applicable? Only the overall total cost of the contract can be provided, not the breakdown of each year. The overall total is $214,061.00.

35. How many drivers and vehicles are currently used to service the existing contract? One driver and one vehicle.

36. What vehicle size is currently servicing this location (for example, SUV, minivan, or similar mid-sized vehicle)? Sedans.

37. How many cubic feet of storage are required for transportation, and what is the maximum size and quantity of items transported daily? Unsure of cubic feet; however, transport in sedans has never been a problem.

38. Please clarify whether the Government will require the contractor to provide all equipment (including coolers, totes, locks, and temperature logs), or if any equipment will be Government-furnished. Equipment will be Government issued.

39. Please confirm that this requirement does not include STAT, emergency, or on-demand services, and that services are limited to the scheduled route described in the Statement of Work. Nothing is emergent.

40. Is this contract still active and how many drivers is required? Contract is currently being covered by a bridge contract. Only one driver is required.

Amendment to Dental/SPS Courier services for Florida CBOC’s