R602--Base YR (06/01/2026 - 05/31/2027) + 4 OYs Med Supplies/Equipment Courier Service
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25226Q0235
- Agency
-
Veterans Integrated Service Network 12
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 492210 Local Messengers and Local Delivery
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12, through the Great Lakes Acquisition Center, is soliciting a Service-Disabled Veteran-Owned Small Business (SDVOSB) to provide daily medical supplies and equipment courier services. The contract requires transportation of standard-grade medical equipment including exam tables, hospital beds, medical carts, wheelchairs, walkers, refrigerators, printers, and televisions between the VA Danville facility and seven Community-Based Outpatient Clinics (CBOCs) and two Vet Centers across Illinois. Key qualifications include SDVOSB verification through the SBA, minimum three years of courier service experience, and compliance with VA security requirements including background investigations, PIV identification, and drug screening. Evaluation criteria include price, technical capability, experience, and past performance. Critical deadlines include a mandatory site visit on April 16, 2026 at 1:00 PM, vendor questions due by April 21, 2026 at 10:00 AM CDT, and quote submissions due by May 8, 2026 at 10:00 AM CDT via email to eileen.meyer@va.gov.
This procurement includes no set-aside designations beyond the SDVOSB requirement, and this is a new contract with no incumbent. The contract is firm-fixed-price with a base performance period from June 1, 2026 through May 31, 2027, followed by four optional one-year renewal periods through June 30, 2031. Service delivery is required Monday through Friday from 8:00 AM to 4:00 PM local time, excluding federal holidays, with scheduled daily routes to multiple CBOCs and back to the Danville facility. The contractor must provide a Sprinter van and a 21-foot box truck capable of transporting up to 1,200 cubic feet and maximum loads of 26,000 pounds, and must furnish all handling equipment including handcarts and lift gate service. Performance will occur at the VA Danville facility located in Vermilion County, Illinois, with service routes extending to CBOCs in Champaign, Peoria, Bloomington, Mattoon, Springfield, and Decatur.
Notice text
2 versions
Update #2 · Latest ·
If not brand new, could you please provide the current / previous contract number?
A: This is a new contract.
What was the cost of the final full option year of the previous contract?
A: NA
How many drivers/vehicles are currently used to service the current contract?
A: NA
What is the vehicle size currently servicing this location?
A: NA
What are the dimensions of the RME transport containers?
A: We have 4 different bin sizes:
15 ½ W x 21 ½ L x 12 H Â
15 ½ W x 21 ½ L x 17 H
19 ½ W x 24 L x 12 ½ H
22 ½ W x 30 L x 20 ½ H
How many bags of linen are to be transported per pickup on average?
A: 10
Are the DME, Wheelchairs, Walkers, etc fully assembled before transport?
A: Yes
How many cubic feet of storage are required for transportation, and what is the maximum size and quantity of items to be transported daily?
A: 1200 Cubic feet (21ft box truck)
Please clarify if the government will require the vendor to provide equipment (handcarts etc).
A: Yes
What is the weekly, monthly, or annual estimated trip volume for as-needed trips in total, and/or as-needed trips per contract location, if any?
A: There will be a scheduled trip each day of the week Monday through Friday to a CBOC and back to the Danville facility. The only exception would be for federal holidays when the facility is closed.
Are the drivers responsible for operating forklifts?
A: No
Will lift gate service be required?
A: Yes
For emergency trips, should the associated costs be included in the bid pricing, or will these services
be separately quoted as needed?
A: An invoice will need to be submitted from the contractor for separate purchase card payment.
What is the max weight of the loads?
A: 26,000lbs
Is it multiple loads going to different locations per day or back and forth from warehouse to each location?
A: The schedule is listed in the SOW, the trip would include pick up at the Danville location, delivery to one or two CBOCs and then back to the Danville Facility.
           **Starting June 1** Monday From Danville, to Champaign, back to Danville
Tuesday From Danville to Peoria and Bloomington, back to Danville
           Wednesday From Danville, to Mattoon, back to Danville
           Thursday- From Danville to Springfield and Decatur, back to Danville
           Friday From Danville, to Peoria, back to Danville
           Â
Who is responsible for loading and unloading?
A: The courier service would be responsible.
Would a Sprinter Van or Box truck be needed?
A: It would be recommended to have both, as some days will require a box truck, but not every day. There will be times when there is an emergency that we cannot avoid, but we will try to give notice ahead of time to ensure the appropriate vehicle is available.
Update #1 ·
Include but not limited to, potential items being transported:I think we may need to clarify that all equipment will be standard grade. No custom equipment (i.e. custom wheelchair) will be required to be moved on this contract. Thoughts?
Items with Hard drives or and VA sensitive information will not be included.
Exam tables (on wheels)- Can weigh up to 300lbs Should we give a max weight for things being moved?
Hospital beds (on wheels)-
Patient Weight Scales
Medical carts (most on wheels)
Wheelchairs
Walkers
Canes
Refrigerators
Printers
TVs
Files
| File | Type | Posted |
|---|---|---|
| 36C25226Q0235 0001.docx | DOCX document | |
| Attachment 2 - Directions to the VA.docx | DOCX document | |
| 36C25226Q0235_1.docx | DOCX document | |
| Attachment 3 - Vermilion County WD 2015-5021 Rev 27 dated 12032025.pdf | ||
| Attachment 1 - Transported items 02.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| R602--Base YR (07/01/2026 - 06/30/2027) Med Supplies/Equipment Courier Service | Award Notice | |
| This notice | Solicitation | |
| R602--Base YR (06/01/2026 - 05/31/2027) + 4 OYs Med Supplies/Equipment Courier Service | Pre-Solicitation |
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