R5 HVAC Service
Closed Solicitation Posted
- Solicitation number
- 127EAT25Q0049
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Vallejo, California, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture Forest Service is seeking comprehensive HVAC maintenance services for their Pacific Southwest Region office facility through solicitation 127EAT25Q0049. The procurement covers heating, ventilation, and air conditioning system maintenance for approximately 122,300 square feet of space, including preventative maintenance, inspections, filter replacements, system monitoring, and emergency services for air handling units, variable air volume systems, boilers, chillers, and associated equipment. Contractors must hold a California C20 HVAC Contractors License and provide 24/7 emergency response capabilities within 24 hours. The government will evaluate proposals based on technical capability including quality control management plans, past experience with similar HVAC maintenance projects, and pricing to determine the most advantageous offer. A mandatory site visit was conducted on August 21, 2025, and the solicitation deadline has been extended to September 5, 2025, at 3:00 PM Mountain Standard Time, with questions due by August 25, 2025.
This procurement is designated as a 100% small business set-aside under NAICS code 238220 with a size standard of $19 million, and there is no current incumbent contractor as this represents a new contract opportunity. The contract structure includes a base year plus four one-year option periods, potentially spanning from October 1, 2025, through September 30, 2030. While specific award values are not disclosed in the government's independent estimate, contractors must maintain comprehensive insurance coverage including workers' compensation, general liability, and automobile liability. All work will be performed at the USDA Forest Service Regional Office located in Vallejo, California, with maintenance services required during regular business hours of Monday through Thursday, 8:00 AM to 3:30 PM. The facility is a four-story building with two wings housing 142 variable air volume units across four air handling units, along with complex building management systems utilizing Niagara 3.8.401 controls.
Notice text
2 versions
Update #2 · Latest ·
This is a firm-fixed price Request for Quotation (RFQ) for commercial services for HVAC Services and air quality controls for facility operations requirements to maintain safe conditions for the public, commercial users, and FS employees safe. This includes services for all Heating, Ventilation and Air Conditioning (HVAC) systems and equipment which is approximately 122,300sqft of space. Services are for maintaining, monitoring system panel alarms, preventative maintenance, required inspections, filter replacements, review of system settings with thermostats, controllers, air handling units (AHU), Variable Air Volume (VAV), flow sensors, dampers, diffusers, exhaust systems, pump systems, plus quarterly inspections, bi-annual & annual inspections and testing of HVAC systems.
This combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.
This procurement is set aside for 100% Small Business set-aside. The NAICS code is 238220, Plumbing, Heating, and Air Conditioning Contractors and the Small Business Size Standard is $19M. All prospective contractors must be registered in the System for Award Management (SAM) at www.sam.gov prior to submission of quotations to be eligible for award. Lack of SAM registration will make a contractor ineligible for award.
Period of Performance for this requirement is base plus four one year options.
Quote Submissions: Quotes are due no later than September 1, 2025, at 3:00 PM Mountain Standard time. Offerors are responsible for verifying receipt of their quotes to this office before offer due date and time.
Questions about this soliciytaion are due by 25 August 2025.
To avoid rejection of an offer, the offeror must make every effort to ensure its electronic submission is virus-free. Quotes, or portions thereof, submitted with the presence of a virus or which are otherwise unreadable will be treated as unreadable pursuant to FAR 15.207(c).
Update #1 ·
This is a firm-fixed price Request for Quotation (RFQ) for commercial services for HVAC Services and air quality controls for facility operations requirements to maintain safe conditions for the public, commercial users, and FS employees safe. This includes services for all Heating, Ventilation and Air Conditioning (HVAC) systems and equipment which is approximately 122,300sqft of space. Services are for maintaining, monitoring system panel alarms, preventative maintenance, required inspections, filter replacements, review of system settings with thermostats, controllers, air handling units (AHU), Variable Air Volume (VAV), flow sensors, dampers, diffusers, exhaust systems, pump systems, plus quarterly inspections, bi-annual & annual inspections and testing of HVAC systems.
This combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.
This procurement is set aside for 100% Small Business set-aside. The NAICS code is 238220, Plumbing, Heating, and Air Conditioning Contractors and the Small Business Size Standard is $19M. All prospective contractors must be registered in the System for Award Management (SAM) at www.sam.gov prior to submission of quotations to be eligible for award. Lack of SAM registration will make a contractor ineligible for award.
Period of Performance for this requirement is base plus four one year options.
Quote Submissions: Quotes are due no later than September 1, 2025, at 3:00 PM Mountain Standard time. Offerors are responsible for verifying receipt of their quotes to this office before offer due date and time.
Questions about this soliciytaion are due by 20 August 2025.
To avoid rejection of an offer, the offeror must make every effort to ensure its electronic submission is virus-free. Quotes, or portions thereof, submitted with the presence of a virus or which are otherwise unreadable will be treated as unreadable pursuant to FAR 15.207(c).
Files
| File | Type | Posted |
|---|---|---|
| 127EAT25Q0049 Site Visit Log.pdf | ||
| 127EAT25Q0049 AMD 0002 Q_A.pdf | ||
| 127EAT25Q0049 AMD 0002.pdf | ||
| 127EAT25Q0049 AMD 0001 Q_A.pdf | ||
| 127EAT25Q0049 AMD0001 Final.pdf | ||
| WD 2015-5655.pdf | ||
| A.1 Statement of Work 4 August 2025.pdf | ||
| Attachment 3 Experience Questionnaire.docx | DOCX document | |
| A.1 FS-Schedule of Items HVAC Services.xlsx | XLSX spreadsheet | |
| 127EAT25Q0049.pdf |
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