R499--VISN 8 Positive Patient Identification System

The Department of Veterans Affairs Veterans Integrated Service Network 8 seeks implementation of a Positive Patient Identification System for hospital facilities across VISN 8, with proposals due August 5, 2026, at 1:00 PM EDT. This is an unrestricted procurement with no set-aside.

Place of performance includes James A. Haley Veterans Hospital in Tampa, Florida, and five additional VISN 8 facilities across Florida and Puerto Rico. The system must integrate with existing VA electronic health record systems (VISTA/CPRS), comply with healthcare regulations including CLIA, CAP, and The Joint Commission standards, provide real-time patient identification at bedside through barcode scanning, support specimen tracking and laboratory workflows, deliver 99.9% uptime with 24/7 technical support, and include contingency planning for system downtime. The procurement carries extensive VA security, privacy, and information system requirements including FISMA, HIPAA, and NIST compliance, along with data breach liability provisions incorporating liquidated damages of $500 per affected individual.

The base contract runs September 1, 2026, through August 31, 2027, with four optional renewal years. The estimated contract value is $19 million. The 23 line items encompass software licenses for the MediCopia suite with ADT, LIS, and LDAP interfaces; implementation and project management; classroom and go-live training; annual maintenance support; interface support; and hardware including 663 Zebra ZQ610 Plus mobile printers and 553 Zebra TC52AX handheld devices (or HC-50 substitutes for end-of-life equipment, per Amendment 0001 issued August 3). All pricing responses must include quotations for the base year plus four option years. Delivery is FOB destination. The NAICS code is 621512, Diagnostic Imaging Centers; the PSC code is R499, Support–Professional: Other.