R422- HSI Participant Recruitment
Closed Solicitation Posted
- Solicitation number
- 36C10G25Q0094
- Agency
- Headquarters Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- Points of contact
-
- Jessica George jessica.george5@va.gov
- Tawana M. Young tawana.young@va.gov (202) 227-8964
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Health Services Integration (HSI) directorate is seeking a contractor to recruit participants for studies that evaluate VA services and new product development. The contractor will be responsible for sourcing and recruiting up to 600 participants over a 12-month period, including employees/staff, veterans, caregivers, delegates, and survivors who meet specific government screening criteria. Key responsibilities include participant screening, recruiting, scheduling, providing technological assistance, note-taking, validation, and managing participant reimbursement activities, while the government facilitates all studies. The contract will be evaluated using a best value tradeoff approach, with technical capability being significantly more important than past performance, and both factors being more important than price. Critical dates include a proposal submission deadline of July 17, 2025 at 11:00 AM EDT, with past performance questionnaires due by July 22, 2025 at noon, and an anticipated contract award date of September 1, 2025.
This solicitation is designated as a total set-aside for Service-Disabled Veteran-Owned Small Businesses under NAICS code 541611 for administrative management and general management consulting services. The incumbent contractor was Perigean Technologies, LLC, and the total contract value is approximately $24.5 million over the five-year period, with each annual period valued at $52,540. The contract includes a base year and four one-year performance-based option years, with studies typically involving 6-9 participants in one-hour sessions and participant honorariums ranging from $35 to $100 depending on study type and duration. Performance will occur primarily through virtual web conferencing, with occasional face-to-face sessions at VA facilities in Orlando, Florida, and the contractor must be capable of recruiting participants nationwide to meet diverse study requirements.
Notice text
5 versions
Update #5 · Latest ·
July 14, 2025- Issued Amendement 0002
July 10, 2025- Issued Amendement 0001
July 9, 2025 -Revised Solicitation correcting dates.
HSI seeks a partner to assist with the recruitment of Participants (Employees/Staff, Veterans, Caregivers or Delegates, and Survivors) to participate in studies and provide substantive feedback regarding their experiences with existing VA services and new products being developed or acquired by VA and its organizational partners. The Government does not provide access to Personal Information or other information about potential Participants. Contractor shall be responsible for sourcing and recruiting study Participants that align with government specific screening criteria. Contractor must ensure that participants meet all inclusion and exclusion criteria. The Contractor shall perform screening, recruiting, scheduling, technological assistance, note-taking, validation, and Participant reimbursement activities. The Government or its partners will facilitate all studies.
The period of performance is anticipated to be five-years from the date of award, with four 1-year performance-based option years.
Update #4 ·
July 10, 2025- Issued Amendement 0001
July 9, 2025 -Revised Solicitation correcting dates.
HSI seeks a partner to assist with the recruitment of Participants (Employees/Staff, Veterans, Caregivers or Delegates, and Survivors) to participate in studies and provide substantive feedback regarding their experiences with existing VA services and new products being developed or acquired by VA and its organizational partners. The Government does not provide access to Personal Information or other information about potential Participants. Contractor shall be responsible for sourcing and recruiting study Participants that align with government specific screening criteria. Contractor must ensure that participants meet all inclusion and exclusion criteria. The Contractor shall perform screening, recruiting, scheduling, technological assistance, note-taking, validation, and Participant reimbursement activities. The Government or its partners will facilitate all studies.
The period of performance is anticipated to be five-years from the date of award, with four 1-year performance-based option years.
Update #3 ·
July 9, 2025 -Revised Solicitation correcting dates.
HSI seeks a partner to assist with the recruitment of Participants (Employees/Staff, Veterans, Caregivers or Delegates, and Survivors) to participate in studies and provide substantive feedback regarding their experiences with existing VA services and new products being developed or acquired by VA and its organizational partners. The Government does not provide access to Personal Information or other information about potential Participants. Contractor shall be responsible for sourcing and recruiting study Participants that align with government specific screening criteria. Contractor must ensure that participants meet all inclusion and exclusion criteria. The Contractor shall perform screening, recruiting, scheduling, technological assistance, note-taking, validation, and Participant reimbursement activities. The Government or its partners will facilitate all studies.
The period of performance is anticipated to be five-years from the date of award, with four 1-year performance-based option years.
Update #2 ·
July 9, 2025 - Added Solicitation.
HSI seeks a partner to assist with the recruitment of Participants (Employees/Staff, Veterans, Caregivers or Delegates, and Survivors) to participate in studies and provide substantive feedback regarding their experiences with existing VA services and new products being developed or acquired by VA and its organizational partners. The Government does not provide access to Personal Information or other information about potential Participants. Contractor shall be responsible for sourcing and recruiting study Participants that align with government specific screening criteria. Contractor must ensure that participants meet all inclusion and exclusion criteria. The Contractor shall perform screening, recruiting, scheduling, technological assistance, note-taking, validation, and Participant reimbursement activities. The Government or its partners will facilitate all studies.
The period of performance is anticipated to be five-years from the date of award, with four 1-year performance-based option years.
Update #1 ·
HSI seeks a partner to assist with the recruitment of Participants (Employees/Staff, Veterans, Caregivers or Delegates, and Survivors) to participate in studies and provide substantive feedback regarding their experiences with existing VA services and new products being developed or acquired by VA and its organizational partners. The Government does not provide access to Personal Information or other information about potential Participants. Contractor shall be responsible for sourcing and recruiting study Participants that align with government specific screening criteria. Contractor must ensure that participants meet all inclusion and exclusion criteria. The Contractor shall perform screening, recruiting, scheduling, technological assistance, note-taking, validation, and Participant reimbursement activities. The Government or its partners will facilitate all studies.
The period of performance is anticipated to be five-years from the date of award, with four 1-year performance-based option years.
Attachments
Show all 17
Notice history
| Notice | Type | Posted |
|---|---|---|
| R422- HSI Participant Recruitment | Solicitation | |
| R422-Notice of Intent to Solicit- FY25 HSI Participant Recruitment | Pre-Solicitation |
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