QXS ARSR HVAC Replacement

The Federal Aviation Administration (FAA), Eastern Acquisitions-AAQ-570, College Park, GA, is issuing Screening Information Request (SIR) Number 697DCK-22-R-00316, QXS ARSR HVAC Replacement, Seminole, TX, as detailed in the Statement of Work (SOW) and Drawings attached to the Solicitation in accordance with the Acquisition Management System (AMS) 3.2.2.2 Policy as supplemented with additional information included in this notice.

Demolition: Includes, but not limited to, removing and disposing of the four (4) existing HVAC units; and removing and properly disposing of the associated ducting, controls and other related components from the facility.

Installation: Includes, but is not limited to, providing and installing two (2) new Trane Precedent 15-Ton Packaged Air Conditioning Units (or FAA approved equal), with associated ductwork, 2 mini-split systems, HVAC controls, and all associated components at the site.

The FAA contemplates award of a Firm Fixed Price Contract as a result of this solicitation.

This requirement is set-aside and offered to all small business concerns. 

The NAICS code for this acquisition is 238220 – Plumbing, Heating, and Air Conditioning Contractors, Standard Size - $19 million.
The estimated cost magnitude for this project is between $250,000 and $500,000
Projected Period of Performance for this project is approximately 45 calendar days.

When responding to this Screening Information Request/Request for Proposal (SIR/RFP), each offeror is required to submit a technical proposal and a cost proposal in accordance with the Screening Information Request (SIR) provision in Section L entitled, "Instructions, Conditions, and Notices to Offerors."

All interested sources should first attempt to download the attached SIR document(s).  If downloading is not possible, all requests for copies of the SIR document(s) must be made in writing to the attention of Marc Lemay, Contracting Officer (AAQ-570), via e-mail at marc.lemay@faa.gov.

NOTE: Electronic submission is preferred. The electronic submission should be in either Microsoft WORD format or portable document format (PDF), not in a zipped format. Please note that the FAA e-mail server restricts file size to 10MB per email message, therefore, responses may have to be submitted in more than one e-mail to be received.

All Questions/Requests for Information (RFI) must be emailed to marc.lemay@faa.gov by no later than August 27, 2024; 2:00pm Eastern Daylight Time (EDT) to allow sufficient time to respond.   TELEPHONE INQUIRIES WILL NOT BE ACCEPTED.

Potential offerors should note that the FAA reserves the right to communicate with one or more offerors at any time during the solicitation process. Proposals must be received by email no later than September 9, 2024; 3:00 PM EDT to marc.lemay@faa.gov AND suzanne.t-ctr.huggins@faa.gov.

In accordance with SIR Section L provision 3.2.2.3-14 entitled, "Late Submissions, Modifications, and Withdrawals of Submittals," any proposals received after the due time and date of 3:00 p.m. EDT, September 9, 2024, will not be considered.  In addition, if all requested information is not furnished in the offeror's proposal, the offeror's proposal may be determined to be non-responsive and ineligible for consideration for contract award.

There is an optional site visit on August 21, 2024 at 10:00am. 
Meeting point:  32°33'15.0"N 102°25'40.0"W (1213 County Rd 421), Seminole, TX 79360.

To attend the site visit, advanced notice via marc.lemay@faa.gov is required.  Note:  The site visit will be canceled without notice, if no notices of attendance are received by August 16, 2024 at 3:00pm ET.

To be considered for award of this project, the contractor must be currently registered in the System for Award Management (SAM) database (website:  www.sam.gov).

This SIR/RFQ is not to be construed as a contract or a commitment of any kind.  The Government shall not be liable for payment of any costs attributed to the preparation and submission of requested proposal documentation.

No individual notification of any amendments will be provided.  It is the Offeror’s responsibility to visit this website frequently for updates on this procurement.

Acquisition Management System (AMS) applies to FAA in place of the Federal Acquisition Regulation (FAR) and various other provisions of Federal acquisition law.