Question & Answer _solicitation# 194026R0004
Closed Solicitation Posted
- Solicitation number
- 194026R0004
- Agency
-
US Embassy Kathmandu
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524114 Direct Health and Medical Insurance Carriers
- Place of performance
- Kathmandu Bagmati 44600 Nepal
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The US Embassy Kathmandu, operating under the Department of State, is soliciting competitive bids for comprehensive health insurance services for Local Employees (LE) staff. The solicitation requires bidders to submit SF-33 forms, detailed Section B pricing with bi-weekly premium rates across three coverage categories, Section K representations and certifications, SAM registration documentation, and proof of established business operations. Technical proposals must demonstrate understanding of the contractual requirements, provide three years of comparable past performance in health insurance administration, include Government of Nepal licensing and accreditation documentation, and offer a hospital cashless service list; optional Ayurvedic and Homeopathic coverage may be proposed. Evaluation will assess the bidder's management approach to insurance administration, claims processing, financial reporting, and reserve maintenance, alongside technical qualifications and past performance capabilities. The proposal submission deadline is April 3, 2026, at 5:00 PM local time, with responses submitted exclusively to KTMContracts@state.gov; the pre-proposal conference was held on March 11, 2026, to clarify requirements.
This procurement involves no set-aside designations and the incumbent contractor is Prabhu Insurance Pvt Ltd. The contract structure covers a base year plus four option years with a six-month extension option, with estimated lives of 32 employees for Employee Only coverage, 96 for Employee and Spouse coverage, and 447 for Employee/Spouse/Dependent Children coverage; bi-weekly premium payments are the only permitted payment schedule. While specific budget ranges are not disclosed in the solicitation materials, the contract value will be calculated by multiplying the submitted bi-weekly rates by 26 bi-weekly periods annually across all coverage categories, with VAT included in pricing submissions. Performance will take place in Kathmandu, Nepal, and the contractor must provide full insurance administration including claims processing, financial reporting, and reserve maintenance capabilities throughout the contract period.
Notice text
Question & Answer _solicitation# 194026R0004
Files
| File | Type | Posted |
|---|---|---|
| Health Insurance for LE staff _ number of premium.docx | DOCX document | |
| question answer pre conference LE staff health insurance.pdf |
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