QKA Cattle Guard Replacement

Updated 5/23/2024

An amendment has been issued is to (A) include an attachment with photos of the cattle guards, (B) provide updated aspects of Sections L and M, and (C) establish a new due date for proposal submissions.  . 

All prior bid/proposals for this solicitation have been deemed insufficient. 

Contractors that previously submitted a bid/proposal for this solicitation MUST re-submit a new bid/proposal adhering to the updated aspects of this amendment by the new deadline to be considered for award.  

PLEASE NOTE: Specific aspects of Sections L and M have changed.  All other terms and conditions in Sections L and M that are not listed in this amendment are still applicable.

If submitting a bid/proposal, please refer to clause SA18 PROPOSAL CONTENT (specifically “PROPOSAL INSTRUCTIONS”) for specific requirements for submitting a bid/proposal.  Failure to include the required items will render your bid/proposal unacceptable. 

We have supplied a word doc with the amendment verbiage for easier reading.  

Jun 6, 2024; 10:00 AM  (local honolulu time) - optional site visit at the site

Jun 10, 2024 at 3:00 PM ET - questions/RFI's are due

Jun 21, 2024 at 3:00 PM ET - Proposals are due

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The Federal Aviation Administration (FAA), Eastern Acquisitions-AAQ-570, College Park, GA, is issuing Screening Information Request (SIR) Number 697DCK-24-R-00168, QKA Cattle Guard Replacement, Waialua (Honolulu), HI as detailed in the Statement of Work (SOW) attached to the Solicitation in accordance with the Acquisition Management System (AMS) 3.2.2.2 Policy as supplemented with additional information included in this notice.

Demolition:  Includes, but not limited to, removing five (5) existing cattle guards and concrete basins, asphalt road cutting, site preparation for new catch basins and drains, overburden removal and grading, and rock and gravel for pad, reinforced concrete catch basins, drains and erosion control.

Construction:  Includes, but not limited to, installation of five (5) new steel AASHTO U80-standard cattle guards with reinforced concrete catch basins, minimum 24” concrete approach aprons, new asphalt patching, new weather resistant composite fencing, 8” UV protected HDPE double wall drainpipe and erosion control.

The FAA contemplates award of a Firm Fixed Price Contract as a result of this solicitation.

This requirement is set-aside and offered to all small business concerns. 

The NAICS code for this acquisition is 237310 – Highway, Street, and Bridge Construction, Standard Size - $45 Million.
The estimated cost magnitude for this project is between $250,000 and $500,000.
Projected Period of Performance for this project is approximately 45 calendar days.

When responding to this Screening Information Request/Request for Proposal (SIR/RFP), each offeror is required to submit a technical proposal AND a cost proposal in accordance with the Screening Information Request (SIR) provision in Section L entitled, "Instructions, Conditions, and Notices to Offerors."

All interested sources should first attempt to download the attached SIR document(s).  If downloading is not possible, all requests for copies of the SIR document(s) must be made in writing to the attention of Marc Lemay, Contracting Officer (AAQ-570), via e-mail at Marc.Lemay@faa.gov AND Suzanne.T-CTR.Huggins@faa.gov

NOTE: Electronic submission is preferred. The electronic submission should be in either Microsoft WORD format or portable document format (PDF), not in a zipped format. Please note that the FAA e-mail server restricts file size to 10MB per email message, therefore, responses may have to be submitted in more than one e-mail to be received.

All Questions/Requests for Information (RFI) must be emailed to marc.lemay@faa.gov by no later than March 11, 2024; 2:00pm Eastern Daylight Time (EDT) to allow sufficient time to respond.   TELEPHONE INQUIRIES WILL NOT BE ACCEPTED.

Potential offerors should note that the FAA reserves the right to communicate with one or more offerors at any time during the solicitation process. Proposals must be received by email no later than March 21, 2024; 3:00 PM EDT to marc.lemay@faa.gov AND suzanne.t-ctr.huggins@faa.gov.

In accordance with SIR Section L provision 3.2.2.3-14 entitled, "Late Submissions, Modifications, and Withdrawals of Submittals," any proposals received after the due time and date of 3:00p.m. EDT, March 21, 2024, will not be considered.  In addition, if all requested information is not furnished in the offeror's proposal, the offeror's proposal may be determined to be non-responsive and ineligible for consideration for contract award.

There is an optional site visit on March 7, 2024, at 10:00am. 
Meeting point:  Mokule’ia Forest Reserve, Mt. Ka’ala Road, Waialua (Honolulu), HI 96791.

To attend the site visit, advanced notice via Marc.Lemay@faa.gov is required.  Note:  The site visit will be canceled without notice, if no notices of attendance are received by March 4, 2024 at 3:00pm ET.

To be considered for award of this project, the contractor must be currently registered in the System for Award Management (SAM) database (website:  www.sam.gov).

This SIR/RFQ is not to be construed as a contract or a commitment of any kind.  The Government shall not be liable for payment of any costs attributed to the preparation and submission of requested proposal documentation.

No individual notification of any amendments will be provided.  It is the Offeror’s responsibility to visit this website frequently for updates on this procurement.

Acquisition Management System (AMS) applies to FAA in place of the Federal Acquisition Regulation (FAR) and various other provisions of Federal acquisition law.