Q702--Elekta Mosaiq, Monaco, and SmartClinic Software and License Support at Clement J. Zablocki VA Medical Center
Closed Special Notice Posted
- Solicitation number
- 36C25225Q0488
- Agency
-
Veterans Integrated Service Network 12
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- PSC
- Q702 Technical Medical Support
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12, through the Great Lakes Acquisition Center (GLAC), has issued a Special Notice for a sole source contract with Elekta, Inc. for software maintenance and licensing at the Clement J. Zablocki VA Medical Center. The contract specifically covers Elekta Mosaiq Oncology Information System (OIS) Software, Monaco Treatment Planning Software (TPS), and SmartClinic license support. The procurement is being conducted under Statutory Authority 41 U.S.C. 1901 and Simplified Acquisition Procedures, with Elekta, Inc. identified as the only authorized vendor for these services. The contract is classified under NAICS Code 541519 with a business size standard of $34.0 Million, focusing on computer-related technical medical support services.
The primary objective of this Special Notice is to secure continued software maintenance and licensing for existing medical information systems at the VA Medical Center. Contractors interested in potentially providing these services must submit written notifications to the Contracting Officer, Joni Dorr, by 10:00 AM Central Time on June 2, 2025. To be considered eligible, firms must provide detailed supporting evidence demonstrating their ability to meet the requirements, including a letter from the Original Equipment Manufacturer (OEM) verifying authorized service vendor status per VAAR Clause 852.212-71(c). The contract structure includes a one-year base period with four additional one-year option periods, and will be executed as a firm fixed-price agreement. While interested parties may submit responses, the government retains sole discretion in determining whether to compete the procurement. No solicitation documents are available, and telephone inquiries will not be accepted.
Notice text
Under Statutory Authority 41 U.S.C. 1901 the Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Elekta, Inc for Elekta Mosaiq Oncology Information System (OIS) Software and Monaco Treatment Planning Software (TPS) maintenance and support and SmartClinic license. Elekta, Inc is the only vendor authorized to provide license, maintenance, and support on this software. This notice of intent if not a request for competitive quotes. Elekta license and software maintenance and support is already in use. This request is for sustainment of an existing service.
This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified acquisition procedures as implemented in FAR 13.106-3(b)(3)(i), only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a one-year base plus four (4) one-year options. The North American Industry Classification System Code (NAICS) is 541519 with a business size standard of $34.0 Million.
No solicitation documents are available and telephone requests will not be accepted. However, any firm that believes it can meet these requirements may give written notification to the Contracting Officer by 10:00 AM Local Time (Central) Monday, June 2, 2025. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include a letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized service vendor per VAAR Clause 852.212-71(c). Information must be sent to the Contracting Officer, Joni Dorr, joni.dorr@va.gov. Responses received will be evaluated, however a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government.
Files
| File | Type | Posted |
|---|---|---|
| 36C25225Q0488.docx | DOCX document |
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