Q701--Radiation Oncology Quality Surveillance (VHA-ROQS) Program (VA-26-00040021)
Cancelled Special Notice Posted
- Solicitation number
- 36C24526Q0483
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 813920 Professional Organizations
- PSC
- Q701 Specialized Medical Support
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Veterans Health Administration National Radiation Oncology Program is announcing an intent to sole source the Radiation Oncology Quality Surveillance (VHA-ROQS) Program contract, with responses due July 10, 2026 at 10:00 AM Eastern Time. The contract will run from September 18, 2026 through September 17, 2031 (one base year plus four option years) and will be awarded as firm fixed price at lowest price technically acceptable based on an Independent Cost Estimate.
The program sustains and enhances clinical quality surveillance across VHA's 41 radiation oncology services. Work includes evaluating and updating Clinical Quality Measures for major disease sites (lung, prostate, breast, head and neck, gastrointestinal) and disease-agnostic technical components; identifying care gaps and variability in radiotherapy planning and delivery; and supporting enterprise-wide continuous quality improvement through standardized scoring logic and abstraction-ready data elements.
VHA has determined the incumbent contractor is the only known source with the required combination of capabilities: established VA programmatic history as the developer of VA's disease-site CQMs, proprietary validated CQM frameworks with expert subject matter expert access and convening power across all 41 services, and continuity benefits that mitigate transition risk. Market research confirmed no equivalent organization can develop and sustain radiation oncology-specific CQMs at VA's scale.
The contracting office is Department of Veterans Affairs VAMC Martinsburg, West Virginia. Contracting Officer Cassie White is the primary point of contact (cassie.white@va.gov, 304-263-0811).
Notice text
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This intent to sole source announcement is posted in accordance with FAR 5.2Â - Synopses of Proposed Contract Actions.
Objective
The Veterans Health Administration National Radiation Oncology Program (VHA NROP) seeks to sustain and enhance the Radiation Oncology Quality Surveillance (VHA ROQS) Program by maintaining an evidence based framework of Clinical Quality Measures (CQMs) and surveillance tools across VHA Radiation Oncology Services. The objectives are to (a) evaluate and update CQMs for major disease sites (e.g., lung, prostate, breast, head & neck, GI) and disease agnostic technical components, (b) identify care gaps and variability in radiotherapy planning and delivery, and (c) support continuous quality improvement enterprise wide through standardized scoring logic and abstraction-ready data elements. The contemplated period of performance is September 18, 2026 through September 17, 2031 (base + four option years)
Unique Qualifications
The only known source with the combination of capabilities required to meet VHA NROP s ROQS objectives:
Established VA programmatic history and methodology: the incumbent developer of VA s disease site CQMs and has collaborated with NROP through expert Blue Ribbon Panels to produce evidence based measures and scoring criteria already embedded in VA s surveillance workflows.
Proprietary/validated CQM framework and SME access: maintains the convening power, expert networks, and validated logic decision trees necessary to define pass/fail/exclusion outcomes and abstraction-ready data elements applicable across all 41 VHA radiation oncology services (as referenced by NROP program materials). Market research found no equivalent organization able to develop, evaluate, and sustain radiation oncology specific CQMs at VA s scale.
Follow on continuity and risk mitigation: the incumbent provides continuity of CQM definitions, scoring logic, and quality reports. Transitioning to a new source would disrupt ongoing surveillance, introduce methodological incompatibilities, and risk delays in updating CQMs aligned with current national guidelines. Market research efforts (GSA/SAM and outreach) did not identify alternate sources capable of meeting the requirement.
Award information
The incumbent contractor shall be provided with the opportunity to present a quote that shall be accepted as a firm fixed price agreement at the lowest price technically acceptable (LPTA). The Government anticipates the Independent Cost Estimate shall be developed and comparable with the current incumbent to justify fair and reasonable pricing. The period of performance shall be for one base year period, with four optional years.
If anyone requests additional information or would like to obtain a copy of the statement of work (SOW) for more details, please contact: Cassie (KC) White cassie.white@va.gov
Files
| File | Type | Posted |
|---|---|---|
| 36C24526Q0483.docx | DOCX document |
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