36C24526Q0483.docx
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- Solicitation number
- 36C24526Q0483
About this file
This is a Special Notice announcing an intent to sole source a contract for the Radiation Oncology Quality Surveillance (VHA-ROQS) Program. The Department of Veterans Affairs Veterans Health Administration National Radiation Oncology Program seeks to sustain and enhance quality surveillance across VHA's 41 radiation oncology services through a five-year contract (September 18, 2026 through September 17, 2031) consisting of one base year and four optional years. The primary objectives are to evaluate and update Clinical Quality Measures (CQMs) for major disease sites including lung, prostate, breast, head and neck, and gastrointestinal cancers; identify care gaps and variability in radiotherapy planning and delivery; and support continuous quality improvement through standardized scoring logic and abstraction-ready data elements.
The VA has determined that only the incumbent contractor possesses the unique qualifications necessary to meet program objectives, citing established VA programmatic history, proprietary validated CQM frameworks with expert subject matter expert access, and the risk mitigation benefits of continuity. Market research confirmed no equivalent organizations can develop and sustain radiation oncology-specific CQMs at VA's scale. The contract will be awarded as a firm fixed price agreement at the lowest price technically acceptable (LPTA) based on an Independent Cost Estimate. Responses are due July 10, 2026 at 10:00 AM Eastern Time. The contracting office is located at the Department of Veterans Affairs VAMC Martinsburg, West Virginia, with Contracting Officer Cassie White serving as the primary point of contact (cassie.white@va.gov, 304-263-0811).
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Text version
SUBJECT*
Radiation Oncology Quality Surveillance (VHA-ROQS) Program (VA-26-00040021)
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 25405 |
| SOLICITATION NUMBER* |
| 36C24526Q0483 |
| RESPONSE DATE/TIME/ZONE |
| 07-10-2026 10 AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| Q701 |
| NAICS CODE* |
| 813920 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC (613)
VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405
POINT OF CONTACT*
Contracting Officer Cassie White cassie.white@va.gov 304-263-0811
ADDITIONAL INFORMATION
| AGENCY’S URL |
| http://www.va.gov |
| URL DESCRIPTION |
| Homepage |
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Special Notice Special Notice
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
This intent to sole source announcement is posted in accordance with FAR 5.2 - Synopses of Proposed Contract Actions.
Objective —
The Veterans Health Administration National Radiation Oncology Program (VHA‑NROP) seeks to sustain and enhance the Radiation Oncology Quality Surveillance (VHA‑ROQS) Program by maintaining an evidence‑based framework of Clinical Quality Measures (CQMs) and surveillance tools across VHA Radiation Oncology Services. The objectives are to (a) evaluate and update CQMs for major disease sites (e.g., lung, prostate, breast, head & neck, GI) and disease‑agnostic technical components, (b) identify care gaps and variability in radiotherapy planning and delivery, and (c) support continuous quality improvement enterprise‑wide through standardized scoring logic and abstraction-ready data elements. The contemplated period of performance is September 18, 2026 through September 17, 2031 (base + four option years)
Unique Qualifications —
The only known source with the combination of capabilities required to meet VHA‑NROP’s ROQS objectives:
· Established VA programmatic history and methodology: the incumbent developer of VA’s disease‑site CQMs and has collaborated with NROP through expert Blue‑Ribbon Panels to produce evidence‑based measures and scoring criteria already embedded in VA’s surveillance workflows.
· Proprietary/validated CQM framework and SME access: maintains the convening power, expert networks, and validated logic decision trees necessary to define pass/fail/exclusion outcomes and abstraction-ready data elements applicable across all 41 VHA radiation oncology services (as referenced by NROP program materials). Market research found no equivalent organization able to develop, evaluate, and sustain radiation‑oncology‑specific CQMs at VA’s scale.
· Follow‑on continuity and risk mitigation: the incumbent provides continuity of CQM definitions, scoring logic, and quality reports. Transitioning to a new source would disrupt ongoing surveillance, introduce methodological incompatibilities, and risk delays in updating CQMs aligned with current national guidelines. Market research efforts (GSA/SAM and outreach) did not identify alternate sources capable of meeting the requirement.
Award information –
The incumbent contractor shall be provided with the opportunity to present a quote that shall be accepted as a firm fixed price agreement at the lowest price technically acceptable (LPTA). The Government anticipates the Independent Cost Estimate shall be developed and comparable with the current incumbent to justify fair and reasonable pricing. The period of performance shall be for one base year period, with four optional years.
If anyone requests additional information or would like to obtain a copy of the statement of work (SOW) for more details, please contact: Cassie (KC) White – cassie.white@va.gov
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