Q522--Sources Sought | Ultrasound Guidance for Urology | Orlando

Sources Sought Notice

Sources Sought Notice

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Sources Sought Notice

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Special Notice: Sources Sought

The Department of Veterans Affairs, VISN 08, Orlando Veterans Administration Medical Center (ORLVAMC) located at 13800 Veterans Way Orlando, FL 32827 intends to solicit a request for Quote (RFQ) from contractors for Ultrasound guidance during Transperineal Prostate Biopsy Services.

Authority: Title 38 USC 8153, Health Care Resources (HCR) Sharing Authority, Federal Acquisition Regulation (FAR) Overhaul Part 12, Acquisition of Commercial Products and Commercial Services.

Place of Performance: Ultrasound technologist services must be provided on site, at the Orlando VA Medical Center located at 13800 Veterans Way, Orlando, FL 32827 and the Lake Baldwin Outpatient Clinic located at 5201 Raymond Street, Orlando, FL 32803.

Period of Performance: The anticipated period of performance for this contract will be from 02/01/2027 through 01/31/2032 consisting of one (1) base year and four (4) one (1) year option period.

Description of Services: Orlando VAHCS requires in-room intraoperative, ultrasound guidance services and/or turnkey ultrasound equipment support for urologic procedures performed in the operating room. Procedures include trans perineal prostate biopsies, template/saturation biopsies, MRI-fusion biopsies, fiducial marker placement and hydrogel spacer injection, prostate brachytherapy implantation support, partial nephrectomy intraoperative ultrasound (including color flow Doppler), NanoKnife (IRE) probe placement, and prostate/renal cryoablation support. Clinical leadership has confirmed a need to augment in-house capability with vendor support to ensure safe, timely, and high-quality care for Veterans.

Certification: American Registry for Diagnostic Medical Sonography (ARDMS) required for all Ultrasound Technicians. All Contractor s Ultrasound Technicians must be currently certified in Basic Life Support (BLS), Advanced Cardiac Life Support (ACLS) or equivalency. All continuing education courses required for maintaining certification must always be kept up to date. Documentation verifying current certification must be provided by the Contractor to the VA COR on an annual basis for each year of contract performance.

Credentialing and Privileging: Credentialing and privileging is to be done in accordance with the provisions of VHA Directive 1100.20 and VHA Directive 1100.21 referenced above. The Contractor is responsible for ensuring that proposed technicians(s) possess the requisite credentials enabling the granting of privileges. No services must be provided by any Contractor s technicians(s) prior to obtaining approval by the Facility Medical Executive Board and Medical Center Director. If a Contractor s Ultrasound Technician(s) are not credentialed and privileged or has credentials/privileges suspended or revoked, the Contractor must furnish an acceptable substitute without any additional cost to the government.

Technical Proficiency: Contractor s Ultrasound Technician(s) must be technically proficient in the skills necessary to fulfill the government s requirements, including the ability to speak, understand, read and write English fluently. Contractor must provide documents upon request from the CO/COR to verify current and ongoing competency, skills, certification and/or licensure related to the provision of care, treatment and/or services performed. Contractor must provide verifiable evidence of all educational and training experiences including any gaps in educational history for all Contractor s physician(s) and Contractor s physician(s) must be responsible for abiding by the Facility's Medical Staff By-Laws, rules, and regulations (referenced herein) that govern medical staff behavior.

Citizenship related Requirements: The Contractor must certify that the Contractor shall comply with all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals.

Qualified substitute personnel with credentials comparable to designated personnel must be fully credentialed and privileged and readily available in the event they are unavailable.

This is a request for sources and information only and it is intended for market research and planning purposes, which may or may not lead to a future solicitation. This is not a request for quotations. The VA will not pay for any information received resulting from this Sources Sought notice. Requests for copies of a solicitation shall not be honored or acknowledged. However, if your firm can provide these requirements and it is interested in this opportunity, please provide written notification to the Contracting Officer. SDVOSB or VOSB must be certified in the Veterans Small Business Certification website at: Veteran Small Business Certification (sba.gov).

Only responses from authorized company representatives with sufficient knowledge, skills, and experience in providing ultrasound guidance services will be considered.

Product Service Code (PSC): Q525 Medical-Urology

The North American Industry Classification System (NAICS) Code: 621512 Diagnostics Imaging Centers

Business Size Standard: $19.0M

Point of Contact(s): Fernando G. Defillo, Fernando.defillo@va.gov, (813)796-3917.

INTERESTED PARTIES:

All interested firms must be registered in SAM (System for Award Management) to be eligible for award of Government contracts. Interested parties responding to this Sources Sought request shall submit a capability statement with the following information at a minimum:

(1) Point of contact with phone number and email.

(2) Company name and address.

(3) SAM.gov Unique Entity Identification code.

(4) Socio-economic status to identify business class as being a large business, SDVOSB, VOSB, small business, Woman Owned, etc.

(5) Documentation relating to capability of performance, including but not limited to: Plan to recruit and retain qualified personnel to perform the required services. Continuity plan to ensure uninterrupted services and full coverage of required hours.

(6) Any other relevant documentation supporting the company s capability.

The response due date to this Sources Sought notice is October 30, 2026, at 4:00pm EST.

Please email responses to Fernando G. Defillo at Fernando.defillo@va.gov. Only electronic responses will be accepted.