Q518--Physical Medicine & Rehab Durable Medical Equipment (DME) Vendor Support Alexandria VHCS Pineville, LA
Closed Pre-Solicitation Posted
- Solicitation number
- 36C25626Q1072
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Alexandria Veterans Healthcare System Pineville, Louisiana 71360, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 16 (Alexandria Veterans Healthcare System in Pineville, Louisiana) is issuing a sources sought notice for Physical Medicine and Rehabilitation Durable Medical Equipment vendor support services, with responses due July 21, 2026 at 11:00 A.M. Central Time. This is market research to define procurement strategy; no solicitation currently exists.
Work is performed at veterans' residences or designated facilities within the Alexandria VHCS catchment area spanning multiple Louisiana parishes and adjacent border areas in Texas, Mississippi, and Arkansas. The anticipated contract structure is an Indefinite Delivery Indefinite Quantity firm fixed-price agreement for a base period of 12 months plus four optional 12-month renewal periods.
Contractors must hold current and active RESNA Assistive Technology Professional (ATP) certification, with the certified ATP physically present for measuring, fitting, education, and setup of equipment. Active accounts with Permobil, Quantum, Invacare, Sunrise Medical, and Pride are required. Contractors must demonstrate compliance with The Joint Commission methodology or hold TJC accreditation, maintain satisfactory performance history, and provide adequate vehicles and qualified personnel.
Services include assistance with therapist evaluation, recommendations, fitting, adjustment, training, and education for power-operated mobility devices, custom manual wheelchairs, complex rehabilitative power wheelchairs, and related accessories. Response time requirements are two business days for acknowledgment and four business days for scheduling appointments. Contractor deliverables include daily trip logs, proof of delivery, personnel identification badges, reporting forms with beneficiary sign-offs, and detailed invoices with supporting documentation organized by individual patient monthly.
Interested vendors must submit capabilities statements, market research pricing estimates, and responses to the attached questionnaire addressing business size, GSA/FSS contract holder status, pricing structures, Buy American Act compliance, and for small businesses, subcontracting limitations information. Responses should be submitted via email to jeneice.matthews@va.gov with subject line "Sources Sought 36C25626Q1072 Alexandria VHCS Physical Medicine and Rehab DME Service." NAICS 621340; PSC Q518.
Notice text
DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID
The purpose of this sources sought notice is to identify potential sources which will aid in defining the procurement strategy for example set-aside, sole source, unrestricted of a solicitation the VA intends on issuing in the near future. Please review the attached document for more details on this requirement. See attached 36C25626Q01072 and draft Scope of Work
Description: The Department of Veterans Affairs (VA), Alexandria Veterans Healthcare System (VHCS) in Pineville, LA is seeking information from potential vendors on their ability for Contractor to furnish all labor, equipment/supplies, management, qualified personnel, travel/transportation and documentation for providing Alexandria VHCS Physical Medicine and Rehab Durable Medical Equipment (DME) service as listed in the attachment. This is for a base of 12 months, with four (4) additional, 12- month options to be exercised at the Government s discretion.
Information Requested from Industry:
In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the attached Statement of Work (draft).
Responses to attached market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.
Responses are due by 11:00 A.M. (Central Time), on July 21, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format or Portable Document Format (PDF) via email to jeneice.matthews@va.gov the subject line shall read: Sources Sought 36C25626Q1072 Alexandria VHCS Physical Medicine and Rehab DME Service. NO SOLICITATION EXISTS AT THIS TIME. All interested parties shall submit clear and convincing documentation demonstrating their capability to satisfy the requirement. Information provided will be used solely by Alexandria VHCS as Market Research and will not be released outside of the Alexandria VHCS Purchasing and Contracting Team.
THIS IS A SOURCES SOUGHT NOTICE ONLY. Small Business Concerns are encouraged to provide responses to the description/service in order to assist the Alexandria VHCS in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. THIS SOURCES SOUGHT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. The VA will NOT be responsible for any costs incurred by interested parties in responding to this sources sought notice. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Files
| File | Type | Posted |
|---|---|---|
| 36C25626Q1072 Sources Sought Notice_ Alexandria VHCS PINEVILLE LA.pdf |
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