Q301 Reference Laboratory Testing VA Portland Health Care System NOT A REQUEST FOR QUOTE
Closed Pre-Solicitation Posted
- Solicitation number
- 36C26026Q0825_1
- Agency
-
Veterans Integrated Service Network 20
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 621511 Medical Laboratories
- PSC
- Q301 Reference Laboratory Testing
- Place of performance
- Portland, Oregon 97239, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Veterans Integrated Service Network 20 intends to solicit reference laboratory testing services for the VA Portland Health Care System, with a Sources Sought response deadline of July 31, 2026. No set-aside applies. The requirement covers specialty and esoteric laboratory tests not performed in-house, including specimen testing, analytical analysis, result reporting, consultative services, testing supplies, courier services, 24/7 customer service, and system-interfaced lab result reporting to the VA's Oracle Electronic Health Record environment.
Place of performance is Portland Health Care System, 3710 NW US Veterans Hospital Road, Portland, Oregon 97239. The contractor must maintain CLIA, College of American Pathologists (CAP), and/or The Joint Commission (TJC) accreditation and employ a licensed American Board of Pathology certified pathologist or appropriately certified bio-analyst as laboratory director. All personnel must meet CLIA '88 staffing guidelines and hold current professional certifications. Electronic interface capability compatible with the VA's Oracle EHR is mandatory, with go-live targeted for September 2027; all initial interface costs are contractor-funded, with annual encryption key renewal costs covered by the contractor annually. Turnaround times require critical values reported immediately by telephone with fax confirmation and acid-fast bacilli (AFB) stain results within 24 hours of laboratory receipt; negative AFB results must be completed within 8 weeks. The contractor must achieve a minimum 95% proficiency testing success rate to remain in good standing.
Contract structure is base year plus four one-year options, running September 30, 2026 through September 29, 2031. Estimated volume is 5,500 tests per contract period. NAICS 621511 (Medical Laboratories) applies; size standard is $41.5 million. Sources Sought responses are due by July 31, 2026 at 5:00 PM Pacific Time via email to eric.lingenfelter@va.gov. Respondents must provide SAM registration, UEI, CLIA accreditation certificates, three past similar-services contracts, and compliance affirmations regarding SOW requirements and laboratory licensing.
Notice text
The VA Portland Healthcare System (VHAPORHCS) Pathology & Laboratory Medicine Service Department requires access to specialty and esoteric reference laboratory testing for tests not performed in house. This full-service reference laboratory contract will provide services required for specimen testing, interpretation, testing supplies, customer service, courier services, system interfaced lab result reporting services and verification of certification for test results. This requirement will ensure accurate and timely test results are made available to healthcare providers which will ensure high quality healthcare is provided to the Veterans at the VA Portland Health Care System.
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- The Reference Laboratory shall provide in accordance with all applicable federal, state, and local regulations, laws, and ordinances, and in accordance with the specifications outlined for accreditation certification if applicable, patient specimen testing for the specific range of referral testing within their capability.
- Services shall include the performance of analytical testing as defined by the Laboratory's reference test manual, the reporting of analytical test results and consultative services as required assimilating the full scope of its laboratory operations to Portland VA Laboratory Services.
- All requirements and provisions defined in the specifications of this Sources Sought will apply to any laboratory, i.e. branch, division, sub-contractor, etc. performing reference testing on behalf of the Reference Laboratory.
The VA Facilities will be responsible for specimen collection and will provide laboratory specimens prepared according to the Reference Laboratory's laboratory user’s manual, identified, and labeled for testing.
Files
| File | Type | Posted |
|---|---|---|
| Contract Opportunities 36C26026Q0825_1 PVAMC Ref Lab.docx | DOCX document | |
| Attachment B Test List Port - Copy.xlsx | XLSX spreadsheet | |
| Attachment A SOW Portland Ref Lab.docx | DOCX document | |
| Attachment C Technical Eval Factors.docx | DOCX document |
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