Contract Opportunities 36C26026Q0825_1 PVAMC Ref Lab.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contracting Specialist Eric Lingenfelter eric.lingenfelter@va.gov 360-852-9891

PLACE OF PERFORMANCE

Portland Health Care System

3710 NW US Veterans Hospital Road

Portland OR

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A SOLICITATION, THIS IS A SOURCES SOUGHT NOTICE ONLY and is issued in accordance with Federal Acquisition Regulation (FAR) 10 Market Research, to conduct market research. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation or guarantee to issue a solicitation in the future. This Sources Sought Notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this Sources Sought Notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future modification.

Purpose and Objectives The Portland VA Medical Center located at 3710 SW US Veterans Hospital Road, Portland, OR 97239 requires a contractor to provide reference laboratory testing services in accordance with the Statement of Work (SOW), Evaluation Factors, and test list. The Government intends to award a contract with a base year, and four one-year Option Years to be exercised at the Government’s discretion.

This Sources Sought Notice is being issued by the Veterans Health Administration (VHA), Network Contracting Office (NCO) 20 located in Vancouver, WA as part of market research for planning purposes.

A draft copy of the SOW, Evaluation Factors, and required test list with estimated quantities are attached and is the only information available at this time. There are three (3) columns to be filled out by respondent to this Sources Sought on Attachment B, Test List Portland Ref Lab. These are Columns A, “Test Number”, this will be vendor test number, // G, “Testing Performed in House”, fill in Yes or No, // and H, “If Not Performed in House, Who Will Test”. Respondents should be aware that there are 5,500 tests per contract period, please fill in requested information for the Base Year only.

Please feel free to contact me with any questions you may have, at eric.lingenfelter@va.gov.

The applicable NAICS Code is 621511 – Medical Laboratories Size Standard - $41.5 Million Product Service Code is Q301 – Medical – Reference Laboratory Testing

Responses:

Please submit your response in accordance with the following instructions:

a) Responses are due by 7/31/2026 at 5:00 PM PST.

b) Responses shall be submitted via email to eric.lingenfelter@va.gov

a. Subject line of the email shall include this Sources Sought Notice Number (36C26026Q0825) – Portland VAMC Reference Laboratory Testing – Firm Name

b. Complete sections C-K and acknowledge in email response that sections C-K have been addressed.

c. Submit this document with any relevant attachments

c) Contractor Point of Contact to include:

a. Name:

b. Title:

c. Phone:

d. Email:

d) Company Information to include:

a. Name:

b. Address:

c. SAM UEI:

d. Tax ID Number:

e. Business Size:

e) Business Size/Type: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business.

a. All prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete annual Representations and Certifications in SAM prior to any offer. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is no cost to use SAM.

b. FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and certified in the VetCert database, which is available at: Veteran Small Business Certification (sba.gov)

c. Please include a copy of your VetCert Certification with your response.

d. Please include a copy of your latest VETS-4212.

f) Contractors Federal Supply Schedule Contract that carries the desired services.

a. If you do not have a Federal Supply Schedule contract, you shall state “open market”:

b. Provide the Schedule:

c. Provide your GSA/FSS/SAC Contract Number:

d. Provide the SIN(s) for reference laboratory testing:

e. If any of the items are not on your GSA/FSS contract you will mark which items are open market.

g) Contractor shall provide 3 past contracts for the same or similar services:

Name of Company:

Company POC:

Company POC phone:

Company POC email

Dollar amount of contract:

Contract number:

Period of Performance:

h) Contractor shall respond to the following questions as part of the requirements in the PWS:

Y N (check yes or no)

a. ☐☐ Are you able to comply with all the requirements listed in the SOW?

b. ☐☐ Is your laboratory fully licensed/accredited and actively engaged in providing the specific services and laboratory testing outlined in the SOW section 11?

c. ☐☐ Is your laboratory licensed/ accredited by the College of American Pathologists (CAP), The Joint Commission (JTC), or any other licensing and/or accreditation as required by law in order to perform the required testing listed in the SOW?

d. ☐☐ Is your laboratory certified as meeting the requirements of the Department of Health and Human Services Clinical Laboratory Improvement Act of 1988?

e. ☐☐ Is your Laboratory Director an American Board of Pathology, certified Pathologist or American Board of Bioanalysis, certified Bio-analyst?

f. ☐☐ Do you have at least three years of experience providing laboratory services and at least one year experience in transporting biomedical materials?

g. ☐☐ Do you have all the CLIA certifications for the analyte specialties and sub-specialties listed in the SOW section 11?

h. ☐☐ Are you able to comply with the quality review requirements in the SOW section 10?

i. ☐☐ Are you able to provide the equipment, data management system, security, and connectivity requirements in accordance with the SOW section 4?

j. ☐☐ If awarded a future contract, do you plan to utilize a Sub-Contractor? If so, please provide the following information.

a. Company Name:

b. Address:

c. POC Email:

d. DUNs Number:

e. Business Size:

f. Describe work to be completed by the Sub-Contractor:

g. Describe work to be completed by Contractor:

k. ☐☐ Does the Sub-Contractor have all the appropriate licensure and accreditation mentioned above?

i) Contractor shall provide CLIA certificate of accreditation listing analyte specialties and sub-specialties for itself and for its Sub-Contractor.

j) Contractor shall provide a letter from the Sub-Contractor that demonstrates that the Sub-Contractor agrees to perform all tests not performed by the Contractor, to include those tests that the Contractor is not certified to provide itself.

k) Contractor shall include any relevant comments for any attachments, if applicable.

Sources Sought Notice

Sources Sought Notice