Purchase of Lab/Medical Equipment

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  The solicitation number for this acquisition is 75N98024Q00018 and the solicitation is being issued as a Request for Quote (RFQ).  This solicitation document and its incorporation provisions are those in effect through the Federal Acquisition Circular (FAC-2005-70).  This acquisition will be processed as a fixed priced requirement and is a Small Business Set-Aside.  The North American Industry Classification System (NAICS) code for this acquisition is 339112, and the size standard is 500 employees.

The National Institutes of Health (NIH), Office of the Director (OD), Office of Acquisition and Logistics Management (OLAM). Division of Logistics (DL), NIH Supply Center (NIHSC) is looking to procure the following items as an urgent need.  If quoting on or equal item, please include the specifications of the items.

1             X-RAY SYSTEM, XPERT 80 CABINET                          1 EA       $_______            $______

Product/Service Code: 6525 Product/Service Description: IMAGING EQUIPMENT AND SUPPLIES: MEDICAL, DENTAL, VETERINARY User Product Code: 652500S010701 User Product Description: The XPERT 80 cabinet X-ray machine offers high-resolution X-ray images and essential analysis tools in a single mobile system. Equipped with an integrated HD optical camera for side-by-side comparisons with X-ray images. Our dynamic tower configuration comes on wheels and with an adjustable screen and keyboard/mouse platform which can fold up to save space when not in use. The system 10 x 12 (23 x 29 cm) detector allows for sample radiography of various sizes and the 90 kV source provides powerful clarity and resolution of up to 5 microns. Includes installation and set up coordinated by the vendor. U/I: Each. Mfr P/N: K000N701

Items must be barcoded prior to delivery (instructions attached).

This is a brand name or equal solicitation, partial quotes are accepted.

The government intends to award possible multiple awards to the offerers who can provide all of the items listed within a 10 day delivery timeframe.  If no offerors can satisfy the entire requirement, we may use the quotes as a price list to award the remaining items not on the list.  The government’s priority for award is first, delivery timeframe, and second, price.

There is no Defense Priorities and Allocations System (DPAS) rating assigned to this acquisition.

FAR provisions and clauses that apply to this acquisition:

Offerors shall include a completed copy of the provision at 52.212.-3, Offeror Representations and Certification—Commercial Items with its offer, or submit a printout to their Online Reps and Certs.

52.217-6 Option for Increased Quantity.

Option for Increased Quantity (Mar 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 3 months from award.  Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. (End of clause)

FAR 52.212-1, Instructions to Offerors, Commercial Items; FAR 52.212-2 Evaluation/Commercial Items; FAR 52.212 4, Contract Terms and conditions Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Items; FAR 52.204-7, Central Contractor Registration; and FAR 32.703-2, Availability of Funds, 52.232-18, Availability of Funds, FAR 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration.  Under FAR 52.212 5, paragraph (b), the Contracting Officer has indicated that the following clauses are incorporated by reference:  52.203-6 Restrictions on Subcontractor Sales to the Government. (SEP 2006) - Alternate I (OCT 1995) 52.219-6 Notice of Total Small Business Set-Aside (JUL 1996), 52.219-8 Utilization of Small Business Concerns (MAY 2004), 52.219-14 Limitations on Subcontracting. (DEC 1996), 52.222-3 Convict Labor (JUN 2003), 52.222-21, Prohibition of Segregated Facilities (FEB 1999), 52.222-26, Equal Opportunity (APR 2002) (E.O. 11246), 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. (SEP 2006), 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006), 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (OCT 2003), FAR 52.217-9 Option to Extend the Term of the Contract; and (HHSAR) (48 CFR Chapter 3) CLAUSES are incorporated by reference. 352.224-70 Confidentiality of Information (JAN 2006), 352.249-14 Excusable delays (JAN 2006), 352.270-4 Pricing of adjustments (JAN 2001), 352.270-6 Publications and publicity (JAN 2006), 352.270-10 Anti-lobbying (JAN 2006), 352.270-11 Privacy Act (JAN 2006).

New Clause: 

 52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (OCT 2021).

In order to be considered for an award, an offeror must have completed the online electronic Representations and Certifications located at https://www.sam.gov/ in accordance with FAR 4.1201(a). By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in SAM at https://www.sam.gov/ prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation [Note: Lack of registration in the System for Award Management will make an offeror ineligible for award.] All responsible sources may submit an offer that will be considered by the Agency.

Offers/quotes must be submitted no later than 12 pm Eastern Daylight Time on Monday, April 29, 2024.

E-mail submissions only to haydenc@od.nih.gov by required response time.  Questions via email are appreciated.  Fax submissions are not authorized.