Purchase and delivery of 2 SUVs for the U. S. Embassy Brussels
Closed Solicitation Posted
- Solicitation number
- 19BE2025Q0670
- Agency
-
US Embassy Brussels
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 441110 New Car Dealers
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- Brussels Brussels-Capital Region 1000 Belgium
- Points of contact
-
- Michael Abrahams brusselsbids@state.gov +32281140000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State US Embassy Brussels is soliciting quotations for the purchase and delivery of two new Sports Utility Vehicles (SUVs) for embassy operations in Belgium. The procurement requires one 7-seater SUV and one 5-seater SUV, both meeting European specifications with automatic transmission, all-wheel drive, leather interior, parking assistance, rear camera, and all-season tires, available in grey, black, navy, or white colors with standard features including radio, GPS, Bluetooth, and Apple CarPlay. Offerors must be registered in the System for Award Management (SAM) database, possess authorization to operate in Belgium with a Belgian VAT number, and submit complete quotations including SF-1449 forms, pricing sections, representations and certifications, and proof of SAM registration. The government intends to award a firm-fixed-price contract to the responsible company submitting the lowest-priced acceptable offer, potentially without discussions, though competitive range discussions may occur if necessary. The question submission deadline was July 15, 2025, at 3:00 PM, with quotations due by July 25, 2025, at 2:00 PM via electronic submission to BrusselsBids@state.gov in PDF format not exceeding 30MB per file.
This solicitation does not utilize any set-aside designations and is open to all qualified vendors meeting the registration and authorization requirements. No incumbent contractors or current service providers are identified in the documentation, and no specific award values or budget ranges are disclosed by the government. The procurement involves exactly two vehicles with delivery expected within 6-12 months after contract award, subject to a 21% Value Added Tax consistent with Belgian tax requirements. Performance will occur in Brussels, Belgium, specifically with delivery to the American Embassy Warehouse in Zaventem, Belgium. The solicitation documents confirm that multiple vehicle manufacturers including Volvo, Mercedes-Benz, BMW, Volkswagen, Toyota, and Ford are acceptable brands with no government preference indicated.
Notice text
The United States Government (USG), Department of State (DOS), has a requirement to purchase of 2 new Sports Utility Vehicle (SUVs) for the U.S. Embassy Brussels, Belgium.
This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Full description, scope of work and additional documents can be found in the attachements.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by July 25, 2025 at 2.00pm. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- SF-1449
- Section I, Pricing
- Section 5 Representations and Certifications
- Additional information as required in Section 3
- Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
IMPORTANT:
- Only offerors able to prove that they have obtained authorization to operate and do business in the country will be considered per FAR Clause 652.242-73. (A Belgian VAT number must be provided by the time of offer.)
Files
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