19BE2025Q0670 - RFQ Cover letter.pdf
PDF 167 KB Posted
- Solicitation number
- 19BE2025Q0670
- Issued by
-
Department of State US Embassy Brussels
About this file
This document is a Request for Quotations (RFQ) issued by the U.S. Embassy Brussels for the purchase and delivery of 2 SUVs. The solicitation seeks quotations from vendors by July 25, 2025 at 2:00 PM, with submissions required electronically to BrusselsBids@state.gov in Adobe Acrobat PDF format and limited to 30MB per file. The U.S. Government intends to award the contract to the responsible company submitting the lowest-priced acceptable offer, potentially without further discussions.
Vendors must complete and submit several required documents, including SF-1449, Section I Pricing, Section 5 Representations and Certifications, and proof of SAM Registration. A critical requirement is that offerors must be registered in the System for Award Management (SAM) database prior to proposal submission. Additionally, vendors must demonstrate authorization to operate and do business in Belgium, with a Belgian VAT number required at the time of offer. The solicitation follows Federal Acquisition Regulation (FAR) guidelines and is specifically for commercial vehicles for the U.S. Embassy in Brussels.
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Text version
U.S. Embassy Brussels Date: July 10, 2025
Dear Prospective Quoter:
Subject: Request for Quotations number 19BE2025Q0670
Enclosed is a Request for Quotations (RFQ) for Purchase and delivery of 2 SUVs. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by July 25, 2025 at 2.00pm. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Andrew Malandrino Contracting Officer https://www.sam.gov/
| 2025-07-10T11:57:45+0200 | |
| Andrew J Malandrino |
File details come from the government source that posted it. Updated .