Provision of monthly cell phone packages inclusive of voice and data services
Open Solicitation Posted
- Solicitation number
- 19SF5027Q0001
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 517121 Telecommunications Resellers
- Place of performance
- Johannesburg Gauteng South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Pretoria, Department of State, is soliciting quotes for monthly cell phone packages with voice and data services for the U.S. Consulate in Johannesburg, with quotes due November 13, 2026 at 17:00. The procurement is unrestricted with no set-aside used, but every quoter must be registered in SAM and submit proof of registration.
Place of performance is Johannesburg, South Africa. Requirements include 16 mobile lines with unlimited calls and SMS, 50GB of data per month, international roaming and calls, SIM swap and activation, SIM replacement, additional data bundles as needed, and Defense Base Act insurance. The provider must deliver 24-hour network coverage of at least 90 percent within South Africa and international connectivity to the USA and European countries. Services include English and local-language voicemail, 24-hour customer service, itemized billing by individual line, technical support, and a recovery plan for network emergencies or disasters.
Quotes are based on three years: a one-year base period plus two one-year options exercised at management's discretion. Firm fixed pricing is required, and no deposit payments will be authorized. The solicitation package summary cites an estimated annual cost of $37,000 and an anticipated award date of December 1, 2026.
Quotes go on company letterhead to Pretoria_Contracting_Office-dl@state.gov as two separate documents, a pricing proposal and a technical proposal containing no pricing. Required submissions are SF-1449, IRS Form W-14, SAM registration proof, a C-SCRM Questionnaire and/or State Department Secure Software Development Attestation Form, and detailed past performance references. Evaluation follows FAR 13 comparative procedures on a best-value basis considering technical quality, past performance, and price, with C-SCRM compliance as a go/no-go requirement. The notice is coded NAICS 517121, Telecommunications Resellers, and PSC DE11, IT and Telecom - Mobile Device As A Service.
Notice text
The U.S. Consulate in Johannesburg is requesting quotes from qualified service providers, for the provision of monthly cell phone packages inclusive of voice and data services, as per scope of work included with this document.
The reference number for this quotation is: 19SF5027Q0001– for the provision of monthly cell phone packages inclusive of voice and data services.
Quotations:
Quotes to be based on 3 years in total
(1 x Base year, plus 2 option years, to be exercised at management’s discretion)
Quotes to be submitted by no later than 17:00 on November 13, 2026 and must be sent electronically to: Pretoria_Contracting_Office-dl@state.gov
- Firm fixed pricing is to be quoted.
- Quotes to be submitted on company letterhead, indicating the company’s address, contact details and name and email of the contact person.
- ALL service providers wishing to quote MUST be registered in the American System for Award Management (SAM). You can access the SAM database at https://sam.gov/ where you will find step by step instructions on how to register or update your SAM registration.
- Proof of your SAM registration must be submitted as part of your quotation package.
NB!! To facilitate our evaluation process, we kindly request that you submit your quotation as two separate documents:
- Pricing Proposal – This document should include pricing only
- Technical Proposal – This document should contain the detailed technical specifications only. Please do not include any pricing information in this document.
Separating the pricing and technical proposals will help ensure an efficient and impartial review process.
U.S. Embassy Payment terms:
- Note that NO DEPOSIT payments will be authorized.
- The Embassy issues only fixed priced contracts: therefore, you must confirm that your prices will remain fixed.
- EFT – Payment will be made in 30 calendar days after delivery of services AND receipt of a proper invoice, whichever is later.
Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting a proposal, you waiver any such requirement.
Solicitation provision 52.240-90 in incorporated by reference. “By submission of its offer, the offeror represents” compliance
Files
| File | Type | Posted |
|---|---|---|
| C-SCRM Questionnaire Software Producer Attestation Form.xlsx | XLSX spreadsheet | |
| 19SF5027Q0001 - SOLICITATION PACKAGE.pdf |
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