Propane Supply & Delivery at N. Cheyenne Agency, M

The Bureau of Indian Affairs Northern Cheyenne Agency is seeking propane supply and delivery services through Request for Quote (RFQ) solicitation number 140A0426Q0008. The contractor must provide recurring propane deliveries to six BIA-owned facilities located in Lame Deer and Busby, Montana, with an estimated requirement of 19,200 gallons through September 30, 2026. Key contract requirements include the ability to deliver propane within 48 hours of request during normal business hours (Monday-Friday, 8:00 AM to 4:30 PM), maintenance of a current Montana license, employment of competent personnel, and compliance with all federal, state, and local regulations. The Government will award the purchase order to the lowest-priced, technically acceptable offeror based on a firm fixed price per gallon with FOB Destination. Quotes are due by Monday, April 27, 2026, at 9:00 AM Pacific Time, with the contracting officer being Jodi Zachary at jodi.zachary@bia.gov or 916-978-6005.

This solicitation is set-aside 100 percent for Indian Small Business Economic Enterprises (ISBEEs), requiring all offerors to provide certification of Indian economic enterprise status on the IEE Representation Form and maintain eligibility throughout the offer submission, contract award, and performance periods. No incumbent contractor or specific award value is identified in the solicitation documents. The propane storage capacity across all six facilities totals approximately 25,000 gallons, including one 18,000-gallon tank at the Juvenile Detention Center in Busby and five 1,000-gallon tanks distributed among facilities in Lame Deer. The contract performance period runs from the award date through September 30, 2026, with all deliveries made to designated BIA facilities in Lame Deer and Busby, Montana. Invoices must be submitted electronically through the Invoice Processing Platform (IPP) system administered by the Treasury Department.