Sol_140A0426Q0008.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

140A0426Q0008

See Schedule See Schedule

BIA PACIFIC 00013

2800 COTTAGE WAY ROOM W2820

Contracting Office Sacramento CA 95825

04/27/2026 0900 PD

0044042214

Jodi Zachary 916-978-6005

A13 100.00

A13

Jodi Zachary

221210

04/17/2026

0011284884

ADMINISTERED BY:

BIA PACIFIC 00013

2800 COTTAGE WAY ROOM W2820

Contracting Office

Sacramento CA 95825 US

DELIVER TO:

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

BIA BUREAU OF INDIAN AFFAIRS-NCA

HIGHWAY 39, BUILDING 41 BOX 40

LAME DEER MT 59043 US

This acquisition is set-aside 100% for Indian

Small Business Economic Enterprise (ISBEE)

Contractors.

Delivery: 09/30/2026

Period of Performance: 05/04/2026 to

09/30/2026

00010 19200 EAPropane Supply and Deliveries as needed

Firm Fixed Price per Gallon: $______________

The estimated total quantity of propane required is 19,200 gallons. This is an estimate only and does not obligate the Government to purchase this amount.

See Attached Statement of Work for specific locations and tank size.

Product/Service Code: 6830

Product/Service Description: GASES: COMPRESSED

AND LIQUEFIED

5olicitation Number

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT Page

Table of Contents

SECTION 1 INTRODUCTION

1.1 GENERAL

1.2 AWARD TYPE

1.3 SET ASIDE

1.4 NAICS/PSC CODES

1.5 ANTICIPATED PERIOD OF PERFORMANCE

1.6 PERFORMANCE DELIVERY ADDRESS

1.7 TECHNICAL POINT OF CONTACT

SECTION 2 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 GENERAL REQUIREMENTS

2.2 LINE ITEMS

SECTION 3 GENERAL ORDER TERMS & CONDITIONS

3.1 FAR AND DIAR CLAUSES

3.2 INDIAN AFFAIRS CUSTOM CLAUSE(S):

SECTION 4 ATTACHMENTS

SECTION 5 FAR AND DIAR PROVISIONS

SECTION 6 INSTRUCTIONS TO QUOTERS

6.1 QUOTATION PREPARATION INSTRUCTIONS

6.2 QUOTATION DUE DATE & TIME

6.3 QUOTATION CONTENTS

6.4 CONTRACTOR INQUIRIES

SECTION 7 EVALUATION FACTORS FOR AWARD

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

Page

SECTION 1 INTRODUCTION

1.1 GENERAL

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12 – Acquisition of Commercial Products and Commercial Services, as supplemented with the Department of the Interior’s Revolutionary FAR Overhaul (RFO) Class Deviation for FAR Part 12. All applicable FAR clauses and provisions used in this solicitation shall be applied using the RFO deviation text. In the event of any conflict between standard FAR text and RFO-deviated text, the RFO deviation controls. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) FAC 2025-06 October 1, 2025, Civilian Agency Acquisition Council (CAAC) Letter 2025-02 issued February 18, 2025, and Department of the Interior Acquisition, Arts, and Asset Policy (DOI-AAAP) 0210 v01.

To respond to this solicitation, you must have an active SAM.gov profile in accordance with the U.S. Federal Transactions Standard.

1.2 AWARD TYPE

The Government contemplates awarding a Firm-Fixed-Price (FFP) Purchase Order.

1.3 SET ASIDE

This requirement is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

1.4 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM

(NAICS) / PRODUCT SERVICE CODE (PSC) CODES

NAICS 221210,

Natural Gas Distribution

SB Size Standard 1,150 Employees PSC code 6830

Gases: Compressed & Liquefied

1.5 ANTICIPATED PERIOD OF PERFORMANCE

The period of performance shall be from the date of award – 9/30/2026.

1.6 PERFORMANCE DELIVERY ADDRESS

See Attachment 1, Statement of Work (SOW). FOB Destination.

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

1.7 TECHNICAL POINT OF CONTACT

POC: TBA { Added upon Award }

SECTION 2 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 GENERAL REQUIREMENTS

See page 2 of the SF-1449 RFQ and Attachment 1, SOW

2.2 LINE ITEMS

See page 2 of the SF-1449 RFQ.

SECTION 3 GENERAL ORDER TERMS & CONDITIONS

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

3.1 FAR AND DIAR CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

• FAR Clauses: https://www.acquisition.gov/browse/index/far

FAR 52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter

1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) or authorized deviations issued under the Department of the Interior’s Revolutionary FAR Overhaul (RFO) Class Deviation for FAR Part 12 is indicated by the addition of "(DEVIATION)" after the name of the regulation. Where a FAR clause appearing in this solicitation has an RFO-deviated version, the deviated version applies.

(End of clause) https://www.acquisition.gov/browse/index/far

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

Clause Title Date 52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.203-19 Prohibition of Requiring Certain Internal Confidentiality

Agreement or Statements Jan 2017

52.204-13 System for Award Management - Maintenance Oct 2018 Mar 2026

(DOI Dev) 52.209-10 Prohibition on Contracting with Inverted Domestic

Corporations Nov 2015

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

Nov 2023 Mar 2026

(DOI Dev) 52.222-3 Convict Labor Jun 2003 52.222-19 Child Labor—Cooperation with Authorities and Remedies Jan 2025 52.222-41 Service Contract Labor Standards Aug 2018 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages for Contractor Workers Under Executive

Order 14026 Jan 2022

52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2022 52.223-23 Sustainable Products and Services May 2024

(Dev Feb 2025) 52.225-1 Buy American-Supplies Oct 2022 52.225-13 Restrictions on Certain Foreign Purchases Feb 2021 52.226-1 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises Jun 2000

Mar 2026 (DOI Dev)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

May 2024 Mar 2026

(DOI Dev) 52.232-33 Payment by Electronic Funds Transfer-System for Award

Management Oct 2018

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors Mar 2023

52.233-1 Disputes May 2014 52.233-3 Protest after Award Aug 1996 52.233-4 Applicable law for Breach of Claim Oct 2004 52.240-91

Security Prohibitions and Exclusions Mar 2026 (DOI Dev)

52.253-1 Computer Generated Forms Jan 1991

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

• DIAR Clauses: https://www.acquisition.gov/diar

Clause Title Date 1452.280-2 Notice of Indian Economic Enterprise set-aside Feb 2021 1452.280-3 Indian Economic Enterprise subcontracting limitations Feb 2021

CLAUSES INCORPORATED BY FULL TEXT:

3.2 INDIAN AFFAIRS CUSTOM CLAUSE(S):

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212- 4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Invoice Contents:

Invoices will be paid upon approval and acceptance by the BIA Technical POC. IPP electronic invoices must have a hardcopy invoice with any supporting backup documentation attached. Invoices must include, as a minimum, the following information:

1. Order Number

2. Description of deliverable

3. Price of deliverable

4. Quantity of deliverable

5. Date deliverable was provided to the Government

The contractor is responsible for ensuring invoices submitted are accurate, complete and match the line items, amounts, rates etc. listed on the award.

Additional supporting documentation MAY BE REQUESTED at the discretion of the BIA Technical POC.

https://www.acquisition.gov/diar https://www.ipp.gov/

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3

- 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its quotation.

(End of custom clause)

Notice Regarding Late Delivery/Delayed Performance

The contractor will immediately notify the Contracting Officer and the BIA Technical POC in writing in the event the contractor encounters difficulty in performance by giving pertinent details, including the date by which it expects to complete performance or make delivery. However, the notification will be informal only in character and will not be construed as a waiver by the Government of any contractual delivery schedule or date, or any rights or remedies provided by law or under this effort.

(End of custom clause)

Limitation of Government Liability

(a) In performing this contract, the Contractor is not authorized to make expenditures or incur obligations exceeding $ Added upon Award dollars.

(b) The maximum amount for which the Government shall be liable if this contract is terminated is $ Added upon Award dollars.

(End of custom clause)

Non-Payment for Unauthorized Work

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the vendor of their own volition or at the request of an individual other than a duly appointed Contracting Officer.

Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

mailto:IPPCustomerSupport@fiscal.treasury.gov

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

Technical Direction

Technical direction provided by the BIA Technical POC shall be within the general scope of this effort. The POC does NOT have the authority to and may NOT issue any technical direction which:

a. Constitutes an assignment of work outside the general scope of this effort;

b. In any way causes an increase or decrease in cost or the time required for performance;

c. Changes any of the terms, conditions, or other requirements of this effort; and

d. Suspends or terminates any portion of this effort.

A warranted Contracting Officer is the only individual with the authority to financially obligate the government and modify terms and conditions of this contract. The vendor shall be responsible for notifying the Contracting Officer of any potential issues or concerns - technical, scope or financial - concerning this contract.

SECTION 4 ATTACHMENTS

1. Attachment #1. Statement of Work

2. Attachment #2, IA - IEE Representation Form

SECTION 5 FAR AND DIAR PROVISIONS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

• FAR Provisions: https://www.acquisition.gov/browse/index/far

Provision Title Date 52.203-18 Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements or Statements-Representation Jan 2017

52.204-7 System for Award Management Oct 2018 Mar 2026

(DOI Dev) 52.204-19 Incorporation by Reference of Representations and Certifications Oct 2018

Mar 2026 (DOI Dev)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

Oct 2018 Mar 2026

(DOI Dev) https://www.acquisition.gov/browse/index/far

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

• DIAR Provisions: https://www.acquisition.gov/diar

Provision Title Date 1452.280-1 Notice of Indian small business economic enterprise set-aside Feb 2021

PROVISIONS INCORPORATED BY FULL TEXT:

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations- Representation (Nov 2015)

(a) Definitions. "Inverted domestic corporation" and "subsidiary" have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.

(c) Representation. The Offeror represents that-

(1) It □ is, □ is not an inverted domestic corporation; and

(2) It □ is, □ is not a subsidiary of an inverted domestic corporation.

(End of provision)

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that–

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

https://www.acquisition.gov/diar

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

(b) The Offeror represents that–

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a federal law within the preceding 24 months.

(End of provision)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021) (mar 2026)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Quotes will be evaluated based on lowest price - technically acceptable.

Technically unacceptable quotes will NOT be considered for award, regardless of price.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

DIAR 1452.233-2 Service of Protest Department of the Interior (Jul 1996) (Deviation)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Competition Advocate (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

BIA Pacific Region Attn: Acquisitions 2800 Cottage Way, Room W2820 Sacramento, CA 95825

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

(c) A copy of the protest served on the Competition Advocate shall be simultaneously furnished by the protester to the Department of the Interior Assistant Solicitor, Acquisitions and Intellectual Property, 1849 C Street, NW, Room 6511, Washington, DC 20240.”

(End of provision)

DIAR 1452.280-4 Indian economic enterprise representation. (JUL 2013)

(a) The offeror represents as part of its offer that it [ ] does [ ] does not meet the definition of Indian Economic Enterprise (IEE) as defined in DIAR 1480.201 and that it intends to meet the definition of an IEE throughout the performance of the contract. The offeror must notify the contracting officer immediately in writing if there is any ownership change affecting compliance with this representation.

(b) Any false or misleading information submitted by an enterprise when submitting an offer in consideration for an award set aside under the Buy Indian Act is a violation of the law punishable under 18 U.S.C. 1001. False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

(End of provision)

SECTION 6 INSTRUCTIONS TO QUOTERS

6.1 QUOTATION PREPARATION INSTRUCTIONS

Quote Preparation Costs The CO is the only person who can legally obligate the Government for the expenditure of public funds. Costs shall not be incurred by recipients of this solicitation in anticipation of receiving direct reimbursement from the Government. It is understood that the submitted quote will become part of the official file without obligation to the Government.

The Government will not reimburse the offeror for any costs incurred for the preparation and submission of a quote in response to this solicitation.

Errors and Omissions The offeror may determine or believe that the solicitation requirements or instructions contain errors, omissions, or are otherwise unsound. In such cases, the offeror shall immediately notify the CO in writing of such errors, omissions, or other issues. The offeror shall provide details and supporting rationale.

Disposition of Unsuccessful Quotes In accordance with FAR Subpart 4.8, “Government Contract Files”, the Government will retain the original copy of all unsuccessful submissions and quotes. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful submissions and quotes.

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

Proprietary Data Caveat Offeror submitting proprietary data shall mark specific pages containing proprietary data with the following caveat.

“USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE

RESTRICTION ON THE TITLE PAGE OF THIS QUOTATION”

Agreement to Mandatory Requirements All the requirements specified in the solicitation are mandatory. By submitting a quote, the offeror is representing that they shall perform all of the requirements specified in the solicitation if awarded this contract.

Assumptions, Conditions, or Exceptions The offeror shall state assumptions, conditions, and exceptions (if any) that the offeror relied upon as a basis for their quote. For each exception, the offeror shall identify the requirement, term, or condition; cite the applicable solicitation paragraph and page number; state the reason for the exception; and provide any other information concerning the exception.

The offeror is advised that taking any exceptions to the specs, or solicitation requirements, or terms and conditions of the solicitation may have an adverse effect on the evaluation rating. The Government reserves the right to not accept any exceptions to this solicitation. If the Offeror does not state any assumptions, conditions, or exceptions, the Government assumes that the Offeror agrees to comply with the stated requirements, terms and conditions.

The quote shall be valid for a minimum of (30) calendar days after the due date for quotes.

The Government reserves the right to request additional information after receipt of Offeror’s quote.

6.2 QUOTATION DUE DATE & TIME

In order to participate under this acquisition all interested parties must submit a quote in accordance with the terms and conditions stated herein.

Send quote attachments to:

Jodi Zachary, Contracting Officer @ jodi.zachary@bia.gov The subject line of the email should be as follows and include the RFQ number:

“Company Name Quote in Response to 140A0426Q0008, Propane”

*If within 24 hours after quote submission a quoter does not receive confirmation that their quote was received, it is the quoter’s responsibility to confirm that their quote is received by the designated recipient listed above. Confirmation should come directly from the designated recipient.*

6.3 QUOTATION CONTENTS

To participate under this acquisition all interested parties must submit a quote in accordance with the terms and conditions stated herein.

mailto:jodi.zachary@bia.gov

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

The submission must include the following information/pages:

1. Complete Block 17a and 30a, b & c on page (1) of the SF-1449 and return.

Company Information:

Contractor Code: SAM Unique Identity ID (UEI) # Complete Business Mailing Address Contact Name, Phone Number & Email Address

2. Complete Block 20, on page (2) of the SF-1449, for line item 00010 to include the Firm

Fixed Price Per Gallon with FOB Destination. Blocks 23 and 24 shall be completed as well.

3. Complete pages 10-12 of the solicitation provisions and return. The Offeror shall ensure their annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov are current as the responses within will be incorporated in the quotation received.

4. Certify and confirm the ability to meet an as-needed basis and 48hr delivery timeframe after receipt of orders.

5. Completed copy of the IEE Representation Form.

6. Complete Blocks 15A, B & C on page (1) of the SF-30 for any Amendments issued (if applicable).

6.4 CONTRACTOR INQUIRIES

Any questions related to this requirement must be submitted to the email listed in Section 4.2 no later than Wednesday 4/22/26, 9:00am, Pacific.

SECTION 7 EVALUATION FACTORS FOR AWARD

(a) The Government will award a firm fixed price purchase order to the offeror with the lowest-priced, technically acceptable quote.

Only the lowest-priced offer is evaluated for technical acceptability. If it meets requirements, no other offers are reviewed; if not, the next lowest is checked, continuing until a technically acceptable offer is found. Technical criteria are judged as "acceptable" or "unacceptable."

The following areas will be evaluated:

PRICE EVALUATION

This criterion evaluates the total price for realism, reasonableness, and completeness, as well as alignment with contract requirements.

(a) Reasonableness: The price must be firm and fair.

(b) Completeness: All requested data must be included.

https://www.sam.gov/

Document Title

Propane Supply & Delivery at Northern Cheyenne Agency, MT

(c) Price Realism: The Government may review if prices are unrealistically low compared to estimates, market conditions, or proposed approach, ensuring understanding and satisfactory performance.

TECHNICAL EVALUATION

1. The Technical area will be evaluated on an “acceptable” or “unacceptable” basis.

2. Technical Standards:

a. Certify and confirm the ability to meet an as-needed basis and 48hr delivery timeframe after receipt of orders.

If quotes cannot be determined reasonably priced, no award shall be made.

The failure to submit any of the information requested in this RFQ may lead to the rejection of your quote without further consideration.

ALL QUOTES MUST BE SUBMITTED VIA EMAIL TO jodi.zachary@bia.gov, NO LATER THAN Monday 4/27/26, 9:00AM Pacific

END

mailto:jodi.zachary@bia.gov

SECTION 7 EVALUATION FACTORS FOR AWARD